Practice Coordinator - Total Joints, Adult Reconstruction, and Trauma

The Steadman Clinic; Maryland; On-site; USD 60,000 - 75,000; Full time

Job summary

Join a leading orthopedic clinic as a Practice Coordinator, where you'll support daily operations in a patient-centered healthcare environment. This full-time position offers a professional opportunity within a dynamic team, emphasizing exceptional care for athletes and community members while enjoying life in the scenic mountains of Maryland.

Benefits

Health, Dental and Vision Insurance

401(k) Retirement Plan with contributions

Time Off Benefits including paid holidays and PTO

$1000 Wellness Bonus

Tuition & Education Reimbursement

Employee Assistance Program

Paid Family Medical Leave

Qualifications

• At least 1 year experience in a medical practice.
• Strong proficiency in Microsoft Office Suite.
• Excellent communication skills, written and verbal.

Responsibilities

• Supports patient surgery scheduling and maintains clinic flow.
• Provides executive support and manages physician's calendar.
• Assists with onboarding processes and practice development.

Skills

Organization

Communication

Attention to Detail

Problem-Solving

Teamwork

Tools

Microsoft Office Suite

Job description

Description

ABOUT THE STEADMAN CLINIC

Join The Steadman Clinic Team and embark on a rewarding career where you can make a life-changing, and often life-saving, impact on the lives of professional athletes and community members alike. Here, you won't just be part of a world-renowned orthopedic team; you’ll play a vital role in delivering exceptional, patient-centered care that transforms lives. You'll also be surrounded by the stunning mountain communities that are home to our clinics, allowing you to enjoy a unique lifestyle that balances professional growth with outdoor adventure and the rewarding experience of making a positive difference in people's lives. This is more than a job; it’s an opportunity to blend your professional passion with an extraordinary lifestyle in the heart of the Rockies. Come be part of something truly special!

POSITION DETAILS

Job Title: Practice Coordinator

Practice: Total Joints, Adult Reconstruction, and Trauma - Nathan Cafferky, MD

Status: This is a full-time, year-round, benefits eligible position.

Classification: Exempt - Salary

Location: This is an in-office position primarily based at our Vail location with some travel required to our other clinic locations including locations in both Eagle and Summit County.

Schedule: Monday - Friday

Pay Range: The entry range for this position is $60,000-75,000 and is dependent on experience.

PRACTICE COORDINATOR OVERVIEW

The Practice Coordinator supports the daily operations of the physician practice by performing administrative duties, supporting patient surgery scheduling, and facilitating smooth patient flow throughout the clinic. This role works closely with clinical staff to ensure timely, organized care and contributes to a positive patient experience while upholding the standard of excellence in orthopaedic medical services.

CORE RESPONSIBILITIES:

• Provides executive support to assigned physician practice: performs complex administrative duties including responding for physician when he is unavailable, composing correspondence, and coordinating resources across the practice.
• Support practice development efforts by assisting with scheduling efficiencies, patient outreach, and identifying opportunities to improve clinic operations.
• Supports patient relations by providing excellent customer service and escalating medical questions or complaints to the appropriate clinical staff.
• Maintains clinic and patient scheduling, helps coordinate daily patient flow, and communicates with VH, VVSC & AVH as needed to support scheduling logistics.
• Attends Practice Manager Team meetings as needed to provide practice updates and support coordination efforts.
• Responsible for coordinating meetings for assigned physician which includes, but isn't limited to, reserving meeting rooms, ordering meals, developing agendas, taking/publishing minutes, and following through on action items.
• Provides administrative support as directed by the physician on staffing related needs including, scheduling interviews, and assisting with the onboarding processes, in coordination with Human Resources.
• Helps manage the physician’s team calendar including: meetings, and reviewing and approving time off requests in coordination with relevant staff.
• Other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS:

• At least 1 year experience working in a medical practice/healthcare setting, required.
• Excellent organization, communication (both written and verbal), and interpersonal skills required.
• Strong attention to detail, with the ability to consistently produce accurate and thorough work, identify errors or inconsistencies, and ensure precision in all tasks.
• Ability to work in a fast-paced environment and manage a variety of tasks while prioritizing most essential tasks.
• Strong problem-solving and decision-making skills.
• Ability to work independently and as part of a team
• Strong proficiency in Microsoft Office Suite (including Outlook), with the ability to effectively manage email communication, schedule meetings, organize tasks

EMPLOYEE BENEFITS:

We support our employees and their families with a robust, comprehensive benefits package to ensure life in the mountains doesn’t come with compromise. Come work with us to enhance your career and thrive in our mountain communities. Benefits eligible employees receive the following:

• Health, Dental and Vision Insurance with generous premium subsidies for you and your family.
• 401(k) Retirement with a Safe Harbor contribution amount equal to 4% of eligible compensation and discretionary profit-sharing contribution.
• Time Off Benefits: Staff receive 7 paid holidays annually. Employees can also earn up to 155 hours of PTO within their first year. In addition, employees accrue sick time of 1 hour per 30 hours worked, up to 48 hours / year.
• $1000 Wellness Bonus to encourage adopting and maintaining wellness and an active lifestyle.
• Tuition & Education Reimbursement to support continuing education and career advancement.
• Employee Assistance Program with confidential support from licensed professionals.
• Leave Benefits: The Steadman Clinic covers the cost of paid family medical leave in Colorado, basic life and AD&D, short- and long-term disability.

HOW TO APPLY: Applications will be accepted and reviewed on a rolling basis for 30 days from the date of posting. If the position remains vacant after this period, applications will continue to be accepted until the role is filled. Once the position is filled, the job posting will be removed. To apply, please submit your online application through the “Apply” link on this page. Applicants should include a resume and a brief cover letter.

We are an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.