Practice Coordinator - OBGYN, Albany Office

100 Albany Med Health System; United States; On-site; USD 55,000 - 82,000; Full time

Benefits offered by this job

Health coverage

Wellbeing programs

Job summary

Albany Med Health System in Albany, NY is seeking a Practice Coordinator to manage daily administrative operations within the OBGYN division. You will supervise staff, manage budgets, scheduling, billing, and physician onboarding, ensuring efficient, patient-centered service.

The role requires an Associate's Degree (Bachelor's preferred) and at least 1 year of supervisory experience in a medical practice. Strong financial, analytical, and interpersonal skills are essential.

Qualifications

• Associate's degree required; Bachelor's preferred.
• Minimum 1 year of supervision/management experience in a medical practice.

Responsibilities

• Administrative responsibilities including payroll submission and day-to-day management of activity in the division.
• Direct supervision of administrative support staff and staff development.
• Manage division budget, travel reimbursements, and CME expenditure tracking.
• Oversee physician schedules, template management, and off-site time.Handle billing processes and ensure necessary information is collected.
• Monitor patient satisfaction, throughput, and patient access.
• Lead physician onboarding and Meaningful Use initiatives.

Skills

Financial skills

Analytical skills

Communication skills

Personnel skills

Education

Associate's Degree

Bachelor's Degree preferred

Tools

Word processing

Spreadsheets

Job description

Department/Unit: OBGYN General Work Shift: Day (United States of America) Salary Range: $54,690.00 - $82,035.00 Practice Coordinator Department of OBGYN Albany, NY

The Practice Coordinator provides day-to-day management of administrative activity within the division. Responsible for staff supervision, planning, cost center management, program and special-event coordination. Works closely with the Practice Administrator, Practice Manager and the Division/Department heads to establish and maintain an efficient, cohesive and productive work team with the Department/Division assigned.

Essential Duties and Responsibilities include:

Administrative Responsibilities: Compliance with organizational standards, Submission of Payroll, and Utilized problem-solving skills in the day-to-day management of activity in the Division

Human Resource Responsibilities: Directly supervises all administrative support staff, Ensures competency of staff, Engages in conflict resolution when necessary, Complies with all Center Wide employment policies, Communication with staff, Hiring Process, Employee Development & Recognition – orientation, signing up for training, and Maintenance of Employee Files

Budget Management: Manages divisions operating expenses in accordance with annual budget, Completes check requests, green requisitions, and travel reimbursements in accordance with Center-Wide policies, Enters check requests into Expense database, obtains signatures in accordance with Authority to Act, Tracks physician CME expenditures, and Participates in Monthly P&L review

Schedule Management: Monthly, weekly, and daily reconciliation of physician schedules, Physician off-site time, Fills available slots, and Template management

Responsible for billing process: Insures all necessary billing information is obtained, Works the open encounter report, MCPG reports, and Completes billing follow-up as requested

Patient Satisfaction: Review of NRC data, Ensuring quick patient through put, and Tracks appointment availability and patient access

Physician Initiatives: Meaningful Use, and Physician onboarding

Qualifications:

Associate's Degree is required. Bachelor's Degree is preferred. Minimum of 1 year of experience in a supervision and management of a medical practice is required To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skills, and/or ability required. The skills necessary include financial, analytical, communication and personnel skills. Computer literate in areas of word processing and spread sheet programs. Interpersonal skills are also necessary to form a cohesive team. Equivalent combination of relevant education and experience may be substituted as appropriate.

Equal Opportunity Statement:

Albany Med Health System is an equal opportunity employer. This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Benefits:

We value all our staff members and offer outstanding employee benefits including:

• Excellent health care coverage with no copay at Albany Medical Center providers
• A wide array of services and programs to support emotional, physical, and mental wellbeing

Anchored in the state’s historic capital city, Albany Medical Center offers a full range of inpatient and outpatient care and is home to the region’s largest hospital, only Level 1 adult and pediatric trauma centers, and only children’s hospital. The downtown campus also offers opportunities at Albany Medical College.

Thank you for your interest in Albany Med Health System! Albany Med Health System is an equal opportunity employer.

Albany Medical Center is the centerpiece of medicine, research, and medical education in New York’s Capital Region and is the area's largest private employer with more than 10,000 employees. Albany Medical Center offers excellent career opportunities in a wide range of roles in both patient care and administration. We value all our staff members and offer outstanding employee benefits including:

Albany Medical Center, along with Columbia Memorial Health, Glens Falls Hospital, Saratoga Hospital, and the Visiting Nurses, form the Albany Med Health System, serving more than three million people over 25 counties.