Practice Coordinator (IP)

Mintz; Boston (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading law firm in Boston is seeking a Practice Coordinator to assist in managing practice area operations. This entry-level role requires strong communication and organizational skills to support the Practice Management Team. Key responsibilities include budget monitoring, data analysis, and coordination of group activities. The successful candidate will demonstrate a proactive attitude and a commitment to high-quality service.

Qualifications

• 1+ years of administrative experience in a professional service setting preferred.
• Strong communication and organizational skills.
• Ability to work independently and as part of a team.

Responsibilities

• Collect and analyze practice group data for staffing and evaluations.
• Assist PMs in monitoring budget and other financial metrics.
• Coordinate practice group meetings and events.

Skills

Communication

Organizational Skills

Problem Solving

Attention to Detail

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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The Practice Coordinator (PC) hired for this position will play an important role as part of the Practice Management Team embedded in various practice areas. The PC will assist the Practice Managers (PMs) in all aspects of managing their respective groups, including coordinating a full range of practice development and staffing activities, budget monitoring, and other business and administrative support critical to the daily operation and long-term growth of the practice areas. Working within the various practice groups and reporting to the PMs, the PC will collaborate with other administrative departments at the firm to ensure successful implementation of various section objectives.

Responsibilities:

Collect, maintain, and analyze practice group data for various purposes, including staffing and evaluations, and assist with the creation and implementation of new tracking tools and processes as needed.

Work with PMs in monitoring practice group budgets, practice data, and other financial metrics.

Assist with updating and maintaining practice group intranet sites and coordinate with Business Development team as appropriate.

Assist with the coordination of practice group meetings and other internal practice group events, including working with catering and office services as appropriate.

Work with PMs and Section Management to develop presentations on various topics for internal audiences.

Contribute to the integration of lateral, first year, and summer associate hires.

Assist PMs with the monitoring and augmenting of section specific training.

Assist with HR functions such as the annual review process, onboarding, monitoring of billable and non-billable time, and mentor assignments.

Assist PMs with the protocols and procedures for processing attorney departures and client file transfers.

Work with PMs to support attorney staffing within the practice areas as needed.

Act as liaison to, and collaborate with, other practice groups and administrative departments regarding practice support needs, as directed by PMs.

Assist PMs in paraprofessional performance management.

Assist PMs as they monitor associate and paraprofessional development to ensure progression in desired practice areas and participation in various training opportunities.

Assume additional responsibilities as needed.

This role requires 60% in office presence; remote work is permissible 40% of the time.

Qualifications:

1+ years of administrative experience in a professional service setting preferred.

Possess excellent written and verbal communication skills.

Strong organizational and administrative skills.

Excellent attention to detail and ability to execute through to completion.

Creative problem-solving skills, reasoning ability, and logical thought process.

Ability to work under pressure, prioritize competing demands, and meet various deadlines.

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

Show willingness to accept constructive feedback and training.

Ability to work independently and as part of a team.

Outstanding sense of customer service.

Enthusiastic, proactive, and positive attitude.

Ability to handle confidential matters with discretion.

Must be self-motivated to produce quality work.

High level of integrity and honesty.

Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

Flexibility to work overtime and travel to other offices as necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice and Legal Services

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