Practice Coordinator

Dormont Manufacturing Co; Town of Plainfield (NY); On-site; USD 27,207 - 28,585; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

AD&D

Disability (short & long-term)

Life insurance

401(k) with employer match

Parental leave

Paid time off

Holiday pay

Employee Assistance Program

Job summary

LifeStance Health is seeking a Medical Services Coordinator to coordinate care and support patients and psychiatric clinicians. You will ensure high-quality service for in-person and remote patients, handling administrative tasks and telehealth access.

The role offers hourly compensation of $19.75–$20.75, with benefits for full-time staff. Location is Plainfield, IL, and requires HIPAA-conscious handling of sensitive information.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• 1+ years in healthcare operations, customer service, or similar role preferred.
• Proficient with MS Office and EMR systems; strong communication skills.

Responsibilities

• Coordinate medical care as the point of contact for patients and clinicians.
• Support patients and clinicians with administrative tasks and telehealth access.
• Manage patient records, forms, and communications to ensure quality service.

Skills

Multitask

Independence

Communication

HIPAA knowledge

Adaptability

Education

High School or equivalent

Associate/Bachelor preferred

Tools

Microsoft Office

EMR systems

Job description

At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It’s a lofty goal; we know. But we make it happen with the best team in mental healthcare.

Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team!

LifeStance Health Values

• Belonging: We cultivate a space where everyone can show up as their authentic self.
• Empathy: We seek out diverse perspectives and listen to learn without judgment.
• Courage: We are all accountable for doing the right thing - even when it’s hard - because we know it’s worth it.
• One Team: We realize our full potential when we work together towards our shared purpose.

Job Summary

The Medical Services Coordinator is responsible for serving as a point of contact to coordinate medical care, providing support to patients and psychiatric clinicians, ensuring quality customer service to in‑person and remote patients and clinicians.

Compensation : $19.75 - $20.75 per hour

Location : 15025 S Des Plaines St Ste 201-205 Plainfield, IL 60544

Duties/Responsibilities

• Operational Excellence:
  • Create a positive work environment; be a culture carrier and support in‑office clinician and staff engagement activities to promote LFST culture, engagement, and connection.
  • Provide strong customer service, responding quickly and appropriately to patient needs, and being prepared to manage potentially difficult or emotional situations.
  • Communicate with peers, clinicians, and patients in ways that support patient care and clinician satisfaction.

Patient Support

• Assist psychiatric clinicians with necessary aspects of patient care including prior authorizations, lab orders, letters for patients, records requests, coordination of needed patient forms/paperwork (i.e. FLMA).
• Facilitate communication as needed between the patient, medical staff and the patient’s pharmacy.
• Manage phone systems: Answer incoming calls to medical services line and provide patient support with medication‑related questions, refill requests, release requests, appointment reschedules, miscellaneous inquiries, etc.
• Ensure accuracy of patient pharmacy information in the medical record.
• Scan all hard‑copy correspondence into patient’s EHR record.
• Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed.
• Immediately handle any urgent requests; triage patient issues and resolutions, i.e., direct to correct departments or escalating for assistance.
• Assist in coordination of external referrals for patient care.

Clinician Support

• Provide general clinician support – assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc.
• Coordinate with clinicians pertaining to any additional patient questions.
• Aid psychiatric clinicians in termination process for patients as needed (i.e., termination letter, external referral, AMD status, etc.).

Required Skills/Abilities

• Ability to multitask and prioritize duties to support delivery of high‑quality patient experience.
• Ability to work independently and as a team member.
• Strong communication skills, both written and verbal.
• Proficient in using computer software applications (Microsoft Office & EMRs).
• Comfortable handling sensitive and confidential information (HIPAA).

Education and Experience

• High School or equivalent required; associate’s/bachelor’s degree preferred.
• 1+ years of experience in healthcare operations, customer service, or similar role or setting preferred.

Benefits

As a full‑time employee of LifeStance Health, the following benefits are offered: medical, dental, vision, AD&D, short and long‑term disability, and life insurance. Additional benefits include a 401(k) retirement savings with employer match, paid parental leave, paid time off, holiday pay and an Employee Assistance Program.

LifeStance is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees.

Learn more about Diversity, Equity and Inclusion at LifeStance.