Medical Services Coordinator

LifeStance Health; Hinsdale (IL); On-site; USD 27,207 - 28,585; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

Paid parental leave

Paid time off

Employee Assistance Program

Job summary

LifeStance Health in Hinsdale, IL is seeking a Medical Services Coordinator to serve as a point of contact for coordinating medical care. This role involves supporting patients and psychiatric clinicians while ensuring quality customer service for both in-person and remote interactions.

The ideal candidate should have a high school diploma, along with at least a year of relevant healthcare experience, and possess strong communication skills and multitasking abilities. Benefits include medical, dental, and a 401(k) plan.

Qualifications

• 1+ year of experience in healthcare operations, customer service, or similar role preferred.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate medical care and provide support to patients and clinicians.
• Manage communications and assist with urgent patient requests.
• Provide general clinician support and coordinate patient inquiries.

Skills

Multitasking

Strong communication skills

Computer proficiency (Microsoft Office & EMRs)

Comfortable with sensitive information (HIPAA)

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Job description

LifeStance Health Values

• Belonging: We cultivate a space where everyone can show up as their authentic self.
• Empathy: We seek out diverse perspectives and listen to learn without judgment.
• Courage: We are all accountable for doing the right thing – even when it’s hard – because we know it’s worth it.
• One Team: We realize our full potential when we work together towards our shared purpose.

Job Summary

The Medical Services Coordinator is responsible for serving as a point of contact to coordinate medical care, providing support to patients and psychiatric clinicians, and ensuring quality customer service to in‑person and remote patients and clinicians.

Compensation

$19.75 – $20.75 per hour

Location

901 N. Elm Street Suite 275, Hinsdale, IL 60521

Duties/Responsibilities

Operational Excellence

• Create a positive work environment; be a culture carrier and support in‑office clinician and staff engagement activities to promote LFST culture, engagement, and connection.
• Provide strong customer service, responding quickly and appropriately to patient needs, and be prepared to manage potentially difficult or emotional situations.
• Communicate with peers, clinicians, and patients in ways that support patient care and clinician satisfaction.

Patient Support

• Assist psychiatric clinicians with necessary aspects of patient care including prior authorizations, lab orders, letters for patients, records requests, coordination of needed patient forms/paperwork (i.e., FLMA).
• Facilitate communication as needed between the patient, medical staff, and the patient’s pharmacy.
• Manage phone systems: answer incoming calls to the medical services line and provide patient support with medication‑related questions, refill requests, release requests, appointment reschedules, miscellaneous inquiries, etc.
• Ensure accuracy of patient pharmacy information in the medical record.
• Scan all hard‑copy correspondence into the patient’s EHR record.
• Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed.
• Immediately handle any urgent requests; triage patient issues and resolution, i.e., direct to correct departments or escale for assistance.
• Assist in coordination of external referrals for patient care.

Clinician Support

• Provide general clinician support – assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc.
• Coordinate with clinicians pertaining to any additional patient questions.
• Aid psychiatric clinicians in termination processes for patients as needed (i.e., termination letter, external referral, AMD status, etc.).

Required Skills/Abilities

• Ability to multitask and prioritize duties to support delivery of high‑quality patient experience.
• Ability to work independently and as a team member.
• Strong communication skills, both written and verbal.
• Proficiency in using computer software applications (Microsoft Office & EMRs).
• Comfortable handling sensitive and confidential information (HIPAA).

Education And Experience

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 1+ year of experience in healthcare operations, customer service, or a similar role or setting preferred.

Benefits

As a full‑time employee of LifeStance Health, the following benefits are offered: medical, dental, vision, AD&D, short‑ and long‑term disability, and life insurance. Additional benefits include a 401(k) retirement savings plan with employer match, paid parental leave, paid time off, holiday pay, and an Employee Assistance Program. LifeStance reserves the right to offer additional benefits and compensation not specified here.

EEO Statement

LifeStance is an equal‑opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all employees. Learn more about our Diversity, Equity and Inclusion initiatives.