Practice Coordinator

Perkins&Will; Chicago (IL); On-site; USD 74,700 - 99,500; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Wellness programs and mental health support

401(k) retirement plan

Professional development stipend

Job summary

Perkins&Will is seeking a Practice Coordinator in Chicago to coordinate the development of the Intelligence Team’s collateral. The role involves transforming practice insights into compelling narratives while ensuring graphic design excellence.

Responsibilities include managing marketing materials, working with the graphics team, and supporting firm-wide initiatives. Candidates should have a Bachelor’s degree and strong writing skills.

Comprehensive benefits include medical, dental, vision insurance, generous PTO, and performance-based bonuses.

Qualifications

• 2-4+ years of experience in related fields.
• Experience working in the AEC industry preferred.

Responsibilities

• Prepares and coordinates marketing materials for various audiences.
• Works with graphics team to maintain graphic design excellence.
• Schedules and tracks content development timelines.

Skills

Excellent writing and editing skills

Strong understanding of brand guidelines

Project management and organization skills

Education

Bachelor's degree in communications, Graphic Design, Marketing or related field

Tools

Adobe Suite (InDesign, Photoshop, Illustrator)

Microsoft Suite (Word, PowerPoint)

Job description

Overview

The Practice Coordinator coordinates the development, creation, and management of the Intelligence Team’s collateral. The role transforms practice insights into clear, compelling written and visual narratives while upholding the highest standards of design excellence. In addition, the Practice Coordinator manages collateral coordination across multiple functions to ensure consistent brand application and aligned messaging firmwide.

Location: Chicago, Minneapolis, Dallas

Responsibilities

• Prepares and coordinates brochures, reports, presentations and event material for firm-wide, practice-wide and client-facing audiences.
• Works with firmwide graphics team to maintain a standard of graphic design excellence across all efforts, ensuring all materials reflect the firm’s brand guidelines.
• Schedules and tracks content development timelines and approval of workflows with multiple stakeholders to meet deadlines.
• Contributes to the overall success of the team by adhering to collateral management systems and processes across firm functions.
• Participates in cross-disciplinary meetings (Practice, Graphics and Communications), helping to align intelligence content with broader firmwide and marketing strategies.
• Drafts, edits, organizes, and proofs various marketing collaterals to ensure content is comprehensive, competitive, and cohesive, as well as in accordance with the Perkins&Will brand standards.
• Supports the strategy driving the collateral content.
• Supports firmwide initiatives.
• Keeps open and clear communication.
• Uses storytelling to enhance marketing strategy.
• Uses a creative approach to perform tasks and responsibilities on projects in an organized, timely, and consistent way.
• Self-checks work for accuracy, omissions, and legibility.
• Proactively asks questions and expresses curiosity about the industry at large.
• Be accessible to Firmwide Practice Leaders providing timely access to content and historical information.
• Typical Years of Experience: 2-4+ years

Proficiencies

• Excellent writing and editing skills within ‘our voice’ guidelines
• Strong understanding of brand guidelines and application
• Project management and organization skills with ability to coordinate multiple stakeholders and deadlines
• Experience working in AEC industry (preferred not required)

Software

• Adobe Suite (InDesign, Photoshop, Illustrator, etc.)
• OpenAsset
• Microsoft Suite (Word, PowerPoint, etc.)

Licensure/Certifications/Education

• Bachelor's degree in communications, Graphic Design, Marketing or related field

Our Offerings

At Perkins&Will, we are committed to supporting the well-being and growth of our team members. We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Wellness programs and mental health support
• Short- and long-term disability (STD/LTD)
• Life insurance
• 401(k) retirement plan
• Generous paid time off (PTO)

We also provide:

• A professional development stipend and dedicated time for continuing education
• Performance-based bonuses
• Engaging studio initiatives and events
• Active firmwide affinity groups and leadership development opportunities

Above all, our culture is grounded in a firmwide commitment to Justice, Equity, Diversity, and Inclusion (JEDI)—a core foundation of everything we do.

Salary Range Information

We foster a culture that is diverse and inclusive and strive for pay practices that are fair, and competitive and reflect our commitment to pay equity. Our compensation decisions include but are not limited to a candidate’s qualifications including skill sets, education, experience and training, licensure and certifications credentials if applicable, and business-related factors. This practice extends to all employees, including performance considerations for merit increases, job promotions, and transfer opportunities. We additionally review our pay practices, conduct pay equity audits, and ensure our managers are trained in our pay practices on an annual basis. At the time of posting this job advertisement, the annual pay salary range for this position is between $74,700 and $99,500 commensurate with qualifications and location.

Justice, Equity, Diversity & Inclusion

At Perkins&Will we believe that inclusion spurs creativity and that innovation is born from an engaged culture of diverse people + ideas. By moving beyond barriers and stereotypes of gender, race, color, religion, national origin, ancestry, age, medical condition, disability, sexual orientation, gender identity, veteran status; we are committed to building an organization that reflects the diversity of the communities and clients we serve.

"Design has the power to inspire joy, uplift lives, and strengthen the spirit of community."

Equal Employment Opportunity Statement

Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (EEO), which is part of the Company’s Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.