Practice Assistant (Part-Time)

Geode Health; Buffalo Grove, Northern (IL, KY); Hybrid; USD 28,000 - 32,000; Part time

Benefits offered by this job

Competitive compensation

Flexible schedule

In-person and virtual patient visits

Comprehensive admin support

Professional development opportunities

Job summary

Geode Health is seeking a part-time Practice Assistant to support clinicians and front-office operations across multiple offices in IL. The role is a float position, primarily in Buffalo Grove and nearby offices, with a Tuesday and Thursday schedule requirement.

Compensation ranges from $20.00 to $23.00 per hour, with benefits and opportunities for professional development in a rapidly growing national mental health provider.

Qualifications

• At least one year of experience working in a medical office and/or mental health (preferred).
• Experience working with patients with anxiety and depression (preferred).
• Ability to maintain professional appearance and demeanor in a mental health setting (preferred).
• Excellent communication skills and ability to work well with a team.

Responsibilities

• Perform assigned duties in a fast-paced environment.
• Greet and check clients in and out at each visit.
• Collect co-pay/co-insurance and private pay client payments.
• Contact insurance to verify eligibility and coverage.
• Provide accurate benefit quotes to clients.
• Handle incoming and outgoing calls and inquiries.
• Prepare and maintain accurate client profiles in the EMR system.
• Maintain HIPAA rights and confidentiality.
• Submit records with proper release forms and materials.
• Assist with communication between clients and providers.

Job description

Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to “Transform mental health by making it more accessible, affordable and effective”. We are looking for a passionate Practice Assistant. The ideal candidate will be motivated by joining a quickly growing organization. Excited to help us improve the care experience for patients and providers.

The Practice Assistant is a multi-skilled worker who assumes a wide range of clinical and administrative roles within the physician office setting. The Practice Assistant serves as a key team player when interacting and communicating with patients and/or clinical staff in the ambulatory care environment. Most importantly we’re looking to bring someone into our team who is excited about our mission to improve mental healthcare across the country. This is a part-time float role with Tuesday's and Thursday's required. This role will float between our Buffalo Grove, Algonquin, Libertyville, Skokie, and St. Charles offices.

Estimated Pay Range: $20 - 23/hour

Job Responsibilities

• Perform assigned duties in a fast-paced fluid environment
• Create a friendly and stress-free experience for clients through exceptional customer service and professional conduct
• Greet and check clients in and out at each visit
• Collect co-pay/co-insurance and private pay client payments
• Contact insurance to verify eligibility and coverage
• Provide accurate benefit quote to client
• Handle incoming and outgoing calls
• Assist prospective clients by answering questions and inquiries about our practice
• Handling vital signs, such as weight, height, temperature, pulse, uranalysis and respiration rate
• Schedule client appointment via screening questions to best match a therapist to meet their needs and requests
• Provide paperwork to clients for completion, to include office policies and required documents for signature
• Prepare, update, and maintain accurate client profiles utilizing the EMR system
• Maintain client HIPAA rights, and other protections of confidentiality and privacy
• Submit records to inquiring parties with documentation of proper release forms and materials
• Ensure prompt, accurate, and efficient handling of documents for filing and scanning
• Copy/scan/fax/email information as required
• Assist with communication between clients and providers
• Understanding of policies and procedures
• Maintains safe, secure and healthy work environment by establishing and following standards and procedures and complying with legal regulations
• Knowledge of emergency procedures and assist in crisis situations
• Perform other duties and responsibilities as requested by providers, therapists and office manager

Ideal Candidate Profile

• Passionate about our mission and inspiring others
• Self-starter, for whom no task is too big or too small and takes ownership of their decisions
• Contribute to the collective effort both within own scope – and beyond – as needed
• Creative and strategic thinker
• A lifelong learner who believes in giving and receiving feedback to get better each day
• Organized & process-oriented

Qualifications/Skills

• At least one year of experience working in a medical office and/or mental health is (preferred)
• Experience working with patients who are suffering from anxiety and depression (preferred)
• Ability to maintain professional appearance and demeanor, and interface well with patients in a mental health setting (preferred)
• Excellent communication skills and ability to work well with a team
• Excellent computer skills

Education and Experience Requirements

• Associates or bachelor’s degree (preferred)
• Some experience in healthcare settings (preferred)
• Knowledge of working at a clinical setting (preferred)

#LI-Onsite

At Geode Health, we offer:

• Competitive compensation
• Flexible schedule
• In-person and virtual patient visits
• Comprehensive admin support (front office, accounting, finance, payroll, HR, etc)
• Professional development opportunities
• Clinical community, support, and leadership
• Medical, dental and vision benefits
• Life insurance
• Short and long-term disability
• Paid vacation and holidays
• Matching 401k plan
• State of the art technology

Why work for Geode Health?

At Geode Health, we take our commitment to patients and providers seriously. We focus every day on how to help patients across the United States get the best possible mental health care available. To achieve this, we focus on ensuring our providers have unmatched support and resources so that they can focus on providing great care. We are backed by KKR, a leading private equity firm with the experience and mission alignment to truly make an impact. Joining Geode Health will put you on the front‑end of a rapidly growing movement to increase access and improve outcomes for mental health patients and providers across the nation. We are on a mission to empower our patients to live healthier, more rewarding lives through accessible, affordable and effective mental healthcare tailored to their needs.

Geode Health is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences of our workforce.

Estimated hourly pay range: $20.00-$23.00