Practice Assistant-Metro Boston Primary Care Sites

Beth Israel Lahey Health; Boston (MA); On-site; USD 57,308,000 - 77,055,000; Part time

Job summary

Beth Israel Lahey Health is seeking a Per Diem Practice Assistant to support busy ambulatory practices. This role offers flexible Mon-Fri hours with typical 8:00 AM to 5:00 PM shifts, and includes check-in, scheduling, and front-desk tasks to ensure smooth patient flow.

Responsibilities cover greeting patients, verifying demographics, processing payments, referrals, and coordinating with clinicians and staff.

Qualifications

• High School diploma or GED required.
• Certificate 1 Medical Admin Assistant Cert preferred.
• 0-1 Years Related Work Experience Required. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Responsibilities

• Greets patients and visitors, provides directions, and follows up to meet needs.
• Manages check-in, registration, scheduling, and demographic/fiscal data.
• Schedules appointments and processes referrals.
• Maintains reception area and supports patient flow.

Skills

Customer service

Written communications

Oral communications

Problem solving

Team work

Knowledge

Education

High School diploma or GED

Medical Admin Assistant Cert

Tools

Microsoft Office

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Per Diem Practice Assistant - hours vary Mon‑Fri with regular shifts of 8‑5PM.

Job Description

Job Summary: Reports to (one of the following): Practice Manager or Ambulatory Practice Coordinator with input from assigned physician, nurses or other health care providers. Responsible for delivering the highest quality service to patients while contributing to the smooth functioning of practice operations.

Department Specific Job Responsibilities

The BIDHC Greater Brookline Float pool is a team that consists of Medical Assistants and Practice Assistants who deliver requested coverage to Beth Israel Deaconess HealthCare practices. The Float Pool is designed to efficiently and cost-effectively fill‑in staff while maintaining extraordinary patient care.

Float Pool positions are considered full time or part time, benefit eligible positions.

The Greater Brookline practices include locations in Brookline, Newton and Chestnut Hill.

Essential Responsibilities

Greets patients and visitors in a manner that demonstrates courtesy, service, respect and privacy. Serves as a central communication source in the delivery of patient care by being responsive, accessible and visible. Provides accurate information, directions and/or guidance and follows up promptly to ensure that needs have been met. Performs check in, registration, scheduling, verification of demographic information and fiscal data utilizing a computer system. Collects co‑payments following standards for managing copayment processing. Schedules, reschedules and cancels appointments making every effort to accommodate patient and provider needs. Obtains and enters referrals. Other responsibilities will vary by practice and may include, but are not limited to: Check out, Schedules necessary follow‑up appointments. Provides patient with any relevant educational materials as indicated, Visit ticket entry, Medical Records preparation. Maintains clean and welcoming physical environment of the reception area. Maintains signage and clarity of information displayed in reception area. Monitors audio or visual images for appropriate programming and volume levels to ensure a non‑intrusive and calming environment. Contacts the appropriate departments when repairs or services are needed and follows through on these tasks. Monitors and supports patients and visitors entering and leaving the practice. Facilitates timely flow and proactively solves flow issues (i.e., early or late patient, late provider, etc.). Acts as liaison between patient and practice staff to ensure optimal flow and service delivery. Acts as liaison between patient and other areas to ensure optimal flow and service delivery.

Required Qualifications

High School diploma or GED required.

Certificate 1 Medical Admin Assistant Cert preferred.

0-1 Years Related Work Experience Required. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications

One year experience in a healthcare or service/hospitality environment.

Competencies

Decision Making: Ability to make decisions that are based on specific instructions, standard practices and established procedures which generally require little or no supervision.

Problem Solving: Ability to address problems that are routine, somewhat repetitive and generally solved by following clear directions and procedures and by identifying opportunities for process improvements.

Independence of Action: Ability to follow general instructions and procedures as provided. Work is monitored by supervisor/manager.

Written Communications

Ability to read, and write in English in order to understand basic safety instructions and take direction from supervisors; communicate effectively with patients, families and other medical center staff; and respond to basic questions.

Oral Communications

Ability to understand spoken English in order to follow basic safety instructions and take direction from supervisors; communicate effectively in basic English with patients, families and medical center staff in response to routine questions.

Knowledge

Ability to demonstrate basic knowledge of fundamental concepts, practices and procedures with the ability to use them in routine situations. Specialized knowledge not required.

Team Work

Ability to interact respectfully with other employees, professional staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services.

Customer Service

Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service‑oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature Of The Job

Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move through out the hospital campus.

Pay Range

$20.00 - $26.92

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

Equal Opportunity Employer/Veterans/Disabled