Practice Assistant - Litigation

Fox Rothschild; Miami (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Fox Rothschild LLP seeks a Practice Assistant with a minimum of three years of professional experience to support the Litigation Department. The role includes preparing case materials, opening files in the firm’s case management software, and creating deposition exhibits for the team.

Ideal candidates have strong PC skills (Excel, Outlook, Word), experience with PDF tools, and the ability to multitask in a fast-paced environment while delivering excellent client service.

Qualifications

• 3+ years in a professional services firm or in-house legal department.
• BA/BS degree or paralegal certificate preferred; high school diploma required.

Responsibilities

• Prepare and summarize case-related materials including document productions and case chronologies.
• Prepare and open files in the firm’s proprietary case management software.
• Photocopy and scan case-related data for use by the case team.
• Prepare deposition, mediation and trial exhibits (electronic and paper) for use by the case team.
• Conduct internet research.
• Provide excellent client service to all team members.
• Other related duties as assigned.
• Annual billable hour requirement – 700.

Skills

Excel

Outlook

Word

Time management

Verbal and written communication

Attention to detail

Multitasking

Client service

Team collaboration

Education

BA/BS preferred

Associate's degree or paralegal certificate

High school diploma or equivalent

Tools

Adobe PRO/Nuance PDF

Case management software

Job description

Fox Rothschild LLP is seeking a Practice Assistant, with a minimum of three (3) years of professional work experience, to support the Litigation Department.

The Practice Assistant is a direct support professional who works with a broad range of attorneys and staff to complete administrative responsibilities, identify and implement improvements for practice operations, contribute to client projects through basic legal research and document support, and perform various special projects.

Essential Functions

• Prepare and summarize case related materials including document productions and case chronologies.
• Prepare and open files in the firm’s proprietary case management software.
• Photocopy and scan case related data for use by case team.
• Prepare deposition, mediation and trial exhibits (electronically and paper form) for use by the case team.
• Conduct internet research.
• Provide excellent client service to all team members.

Additional Functions

• Other related duties, as assigned.
• Annual billable hour requirement – 700

Education

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES)

• BA or BS degree, preferred or Associate's degree or paralegal certificate with a minimum of 3 years of professional services firm or in-house legal Department experience required.
• High school diploma or equivalent required.

Experience

• Minimum of 3 years of professional work experience (law firm, preferred). Previous work experience in a law firm or other client service environment is a plus.

Knowledge, Skills, & Abilities

• Excellent PC skills, including but not limited to proficiency in Excel, Outlook, and Word.
• Experience with Adobe PRO/Nuance PDF.
• Strong time management skills.
• Excellent verbal and written communication skills.
• Attention to detail.
• Ability to handle multiple tasks simultaneously in a team environment.
• Ability to multitask using analytical and problem-solving skills within a fast-paced environment with competing demands.
• Excellent verbal and written communication skills.
• Demonstrate flexibility regarding client and legal team requests.
• Achieve high level of productivity.
• Excellent customer service and interpersonal skills.

Work Environment & Physical Demands

• This job operates in a clerical, office setting. This role routinely uses standard office equipment including, but not limited to computers, telephones, printers, and copiers.
• Based on business needs, this position requires consistent in-office attendance as an essential function of the role.

Physical Requirements

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all the essential functions of the position with or without reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Fox Rothschild LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity or gender expression, breastfeeding, lactation, disability, or veteran status, or any other characteristic protected in accordance with applicable federal, state, and local jurisdictions. Applicants who need any assistance applying for a position are encouraged to contact the Human Resources Department, [e-mail].