Practice Assistant - Litigation

Fox Rothschild LLP; Miami (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Fox Rothschild LLP in Miami seeks a Practice Assistant with at least three years of professional experience to support the Litigation Department. This role involves handling administrative tasks, filing, document production, and basic legal research to aid case teams.

You will prepare and organize case materials, manage files in the firm’s case management system, and assist with deposition and exhibit preparation while delivering excellent client service in a fast-paced environment.

Qualifications

• Minimum 3 years of professional services firm or in-house legal department experience.
• BA/BS preferred; HS diploma required.
• Experience in a law firm or client service environment is a plus.
• Strong PC skills including Excel, Outlook and Word.

Responsibilities

• Prepare and summarize case materials including document productions and case chronologies.
• Prepare and open files in the firm’s proprietary case management software.
• Photocopy and scan case related data for use by case team.
• Prepare deposition, mediation and trial exhibits (electronic and paper) for use by the case team.
• Conduct internet research.
• Provide excellent client service to all team members.

Skills

Excel

Outlook

Word

Time management

Communication

Attention to detail

Multitasking

Client service

Education

BA/BS degree

Associate's degree

Paralegal certificate

High school diploma

Tools

Adobe PRO/Nuance PDF

Proprietary case management software

Job description

Description

Fox Rothschild LLP is seeking a Practice Assistant, with a minimum of three (3) years of professional work experience, to support the Litigation Department.

The Practice Assistant is a direct support professional who works with a broad range of attorneys and staff to complete administrative responsibilities, identify and implement improvements for practice operations, contribute to client projects through basic legal research and document support, and perform various special projects.

ESSENTIAL FUNCTIONS:

• Prepare and summarize case related materials including document productions and case chronologies.
• Prepare and open files in the firm’s proprietary case management software.
• Photocopy and scan case related data for use by case team.
• Prepare deposition, mediation and trial exhibits (electronically and paper form) for use by the case team.
• Conduct internet research.
• Provide excellent client service to all team members.

ADDITIONAL FUNCTIONS:

• Other related duties, as assigned.
• Annual billable hour requirement – 700

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

• BA or BS degree, preferred or Associate's degree or paralegal certificate with a minimum of 3 years of professional services firm or in-house legal Department experience required.
• High school diploma or equivalent required.

Experience:

• Minimum of 3 years of professional work experience (law firm, preferred). Previous work experience in a law firm or other client service environment is a plus.

Knowledge, Skills, & Abilities:

• Excellent PC skills, including but not limited to proficiency in Excel, Outlook, and Word.
• Experience with Adobe PRO/Nuance PDF.
• Strong time management skills.
• Excellent verbal and written communication skills.
• Attention to detail.
• Ability to handle multiple tasks simultaneously in a team environment.
• Ability to multitask using analytical and problem-solving skills within a fast-paced environment with competing demands.
• Excellent verbal and written communication skills.
• Demonstrate flexibility regarding client and legal team requests.
• Achieve high level of productivity.
• Excellent customer service and interpersonal skills.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• This job operates in a clerical, office setting. This role routinely uses standard office equipment including, but not limited to computers, telephones, printers, and copiers.
• Based on business needs, this position requires consistent in-office attendance as an essential function of the role.

PHYSICAL REQUIREMENTS

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all the essential functions of the position with or without reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Fox Rothschild LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity or gender expression, breastfeeding, lactation, disability, or veteran status, or any other characteristic protected in accordance with applicable federal, state, and local jurisdictions. Applicants who need any assistance applying for a position are encouraged to contact the Human Resources Department, [e-mail] .

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.