Practice Assistant II, Orthopedic Surgery, Hand

Partner's Healthcare; Boston (MA); Hybrid; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403(b) retirement plan

Tuition reimbursement

Discounted MBTA pass

Job summary

Mass General Brigham is seeking a Practice Assistant II for the Orthopedic Hand team at Massachusetts General Hospital. This hybrid, Monday–Friday administrative role supports patient appointments, surgical scheduling, and preoperative planning within a fast-paced ambulatory setting.

You will work with renowned surgeons, coordinate clinics, manage documentation, and assist with Epic systems training. The position emphasizes patient experience and cross-functional collaboration in a dynamic

Qualifications

• High school diploma or equivalent required.
• 2-3 years of office experience preferred.
• Clinical background and Epic experience preferred.
• Proficiency in Microsoft Office Suite and standard office operations.

Responsibilities

• Coordinate outpatient appointments and provider schedules to support clinic operations.
• Assist with surgical scheduling, case entry, and preoperative testing coordination.
• Obtain authorizations for imaging and treatments as needed.
• Manage Epic In Basket messages and patient inquiries.
• Support patient check-in, registration, and billing processes.

Skills

Epic

MS Office

Communication

Organization

Multitasking

Time management

Customer service

Independent work

Office experience

Education

High school diploma or equivalent

Tools

Epic

Job description

Site: The General Hospital CorporationMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary MGH Orthopedic Surgery, Hand | Hybrid | Monday - FridayBuild your career in healthcare while making a meaningful difference in the patient experience!We are seeking an organized, detail-oriented, and patient-focused Practice Assistant II to join the Orthopedic Hand Surgery team at Massachusetts General Hospital. In this important administrative role, you'll help coordinate patient appointments, support surgical scheduling and preoperative planning, and ensure smooth practice operations in a fast-paced ambulatory surgical setting. Working alongside nationally recognized orthopedic surgeons and a collaborative clinical team, you'll play a key role in helping patients navigate their care while supporting the clinical, operational, and academic missions of the Department of Orthopedic Surgery. This is an exciting opportunity to develop specialized expertise in orthopedic surgery, patient coordination, and healthcare administration while contributing to exceptional patient care.

What You'll Do

• Coordinate outpatient appointments, manage provider schedules, and maintain accurate scheduling records to support efficient clinic operations.
• Assist with surgical scheduling, case entry, and coordination of preoperative testing, medical clearances, and other surgical requirements.
• Support surgeon operating room block scheduling and provider calendar management to maximize efficiency and patient access.
• Obtain prior authorizations for advanced treatments, including imaging studies and injections, as needed.
• Monitor Epic In Basket messages, manage incoming calls, respond to patient inquiries, and appropriately route clinical questions and requests.
• Help patients and families navigate scheduling, testing, procedures, treatments, and follow-up appointments, referring clinical questions to the appropriate care team.
• Process patient documentation, including disability paperwork, leave-of-absence forms, medical letters, and other required records.
• Maintain accurate electronic medical records, scan documentation into Epic, and request medical records and laboratory results as needed.
• Support clinic readiness, patient check-in and check-out, registration, billing processes, and co-payment collection as needed.
• Serve as an Epic Super User for scheduling, registration, and billing systems, providing assistance and training to colleagues. Epic training is provided!
• Collaborate with surgeons, clinical staff, surgical schedulers, and administrative colleagues to resolve scheduling challenges and support efficient patient flow.
• Participate in departmental initiatives, workflow improvements, and special projects while maintaining compliance with hospital policies and patient confidentiality requirements.

Qualifications

• High school diploma or equivalent required.
• 2-3 years of office experience required.
• Clinical background and experience using Epic strongly preferred.
• Proficiency in Microsoft Office Suite and familiarity with standard office operations and administrative procedures.
• Strong written and verbal communication skills with the ability to communicate professionally with patients, families, providers, and colleagues.
• Excellent organizational, multitasking, and time management skills with exceptional attention to detail.
• Ability to manage routine and non-routine phone inquiries, resolve administrative issues, and maintain accurate documentation.
• Ability to work independently, manage competing priorities, and adapt to changing needs in a busy ambulatory surgical practice.
• Strong customer service and interpersonal skills with a commitment to providing a positive, compassionate patient experience.

Additional Job Details (if applicable)

Remote Type HybridWork Location 55 Fruit StreetScheduled Weekly Hours 40Employee Type RegularWork Shift Day (United States of America)Pay Range $17.71 - $24.94/HourlyGrade 3

Why Join Our Team?

Hybrid work arrangement with a Monday-Friday schedule. Comprehensive benefits, including medical, dental, and vision coverage.403(b) retirement plan.Tuition reimbursement.Discounted MBTA pass and additional employee perks.Opportunity to grow your career within Orthopedic Surgery at Massachusetts General Hospital.Work alongside nationally recognized orthopedic surgeons and multidisciplinary teams dedicated to delivering exceptional patient care.Develop specialized expertise in hand surgery, surgical scheduling, preoperative coordination, and advanced treatment authorizations.Gain valuable experience navigating Epic, managing complex provider schedules, and supporting surgical practice operations.Contribute to innovative patient care initiatives while supporting the clinical and academic missions of the Department of Orthopedic Surgery.You'll play an important role in helping patients navigate their orthopedic surgical care while ensuring surgeons and clinical teams have the administrative support they need to deliver exceptional service. Join a collaborative team where your organizational skills, attention to detail, and commitment to the patient experience make a meaningful impact every day!

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement: 1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.