Practice Assistant II

Brigham and Women's Hospital; Foxborough (MA); On-site; USD 24,000 - 34,000; Full time

Job summary

The Brigham and Women's Hospital, Inc. is seeking a friendly Practice Assistant to join our front desk team at Patriots Place in Foxborough.

You will support multiple specialties, welcome patients, and help manage appointments with a focus on courtesy and efficiency. Ideal candidates have 2–3 years of office experience; HIPAA awareness; proficiency with the Office Suite; and an openness to learn EPIC scheduling and billing.

Qualifications

• High school diploma or equivalent required.
• 2–3 years office experience preferred.
• Experience with EPIC scheduling and billing is a plus.

Responsibilities

• Greet patients and assist at the front desk; schedule and manage appointments.
• Process patient billing forms and scan into EPIC.
• Answer calls, take messages, and support scheduling and registration.
• Provide training and support to others in scheduling and billing tasks.

Skills

Customer service

Communication

Time management

Organizational skills

Phone handling

Education

High School Diploma or Equivalent

Tools

EPIC

Microsoft Office Suite

Job description

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Join Our Dynamic Multispecialty Team at Patriots Place in Foxborough!

Our busy multispecialty clinic is seeking a friendly, dependable, and motivated Practice Assistant to join our front desk team. Supporting a variety of specialties, including Dermatology, Cardiology, Endocrinology, and Women's Health, our team welcomes hundreds of patients each day. This is an exciting opportunity for someone who enjoys staying busy, can juggle competing priorities with a smile, and takes pride in delivering an exceptional patient experience. We value teamwork, flexibility, reliability, and a willingness to learn. Previous healthcare experience is a plus, but not required. If you bring a positive attitude, strong customer service skills, and a genuine desire to grow in healthcare, we'd love to hear from you!

This position is 100% on-site in Foxborough, with free parking and an anticipated schedule of 8:15 AM–5:00 PM.

Summary

As a Practice Assistant II, you'll play a vital role in creating a welcoming, well-coordinated experience for patients and families while supporting clinicians in a fast-paced, mission-driven environment.

Essential Functions

• Greet and assist patients at the front desk. Performs tasks that are related to patient visits including scheduling, check-in, check-out duties.
• Make patient appointments and maintain appointment records.
• Answer telephones, assist callers with routine inquiries, and schedule appointments.
• Process patient billing forms and scan documents to patient medical record/EPIC.
• Call for patient medical records and laboratory test results.
• Open and distribute unit mail or faxes.
• May be required to accept co-payments.
• Handles, screens and/or takes messages related to prior authorizations, provider questions, prescription refills, and test results.
• Acts as an EPIC "Super User" for scheduling, registration and billing systems (EPIC training is provided).
• Provides assistance and training to others in these areas.
• May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level.

The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills.

Qualifications

Education

High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree?

No

Experience

2-3 years office experience required

Knowledge, Skills And Abilities

• Proficiency with all Office Suite, Knowledge of office operations and standards, and understanding of office procedures, including filing, copying, scanning, printing, and faxing.
• Ability to use the phone system, manage more non-routine phone calls, and solve routine issues as appropriate.
• Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively.
• Understanding written sentences and paragraphs in work-related documents, corresponding and communicating with others clearly and effectively (including composing/editing e-mails, memos, and letters), and taking complete and accurate messages.
• Managing one's own time and the time of others.
• Well-organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.

Additional Job Details (if Applicable)

Remote Type

Onsite

Work Location

22 Patriot Place

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$17.71 - $24.94/Hourly

Grade

3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.