Practice Assistant (Elmhurst, IL)

Geode Health Inc.; Elmhurst (IL); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

Flexible schedule

In-person/virtual visits

Benefits package

401k plan

Paid time off

Job summary

Geode Health is seeking a dedicated Practice Assistant for our Elmhurst, IL office to ensure smooth daily operations and outstanding patient experiences. You will be the first point of contact, handling front desk duties, scheduling, and coordination with providers and patients.

Role emphasizes accurate records, efficient workflows, and compassionate service. Ideal candidates have medical office experience and strong communication skills, with flexibility to handle in-person and virtual visits.

Qualifications

• 1+ year of medical office or healthcare experience preferred.
• Mental health or outpatient clinical experience preferred.
• Excellent communication, customer service, and computer skills.
• Comfortable learning new technology platforms/systems.
• Associate or bachelor’s degree preferred.

Responsibilities

• Customer Service: Welcome patients and provide exceptional service. Respond to questions and requests via in-person, phone, text, email, and EMR (Athena).
• Schedule Management: Manage daily schedules, confirmations, cancellations and waitlists; support check-in/check-out.
• Office Coordination: Coordinate patient intake, referrals, authorizations, forms, and follow-up; maintain patient records.
• Collections: Collect payments, document co-pays and balances, and assist with financial options.
• Compliance & Safety: Maintain patient confidentiality and follow HIPAA and safety procedures.

Skills

Communication skills

Customer service

Computer skills

Time management

Education

Associate or Bachelor’s degree preferred

Tools

Athena EMR

Job description

About the Role

Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to “Transform mental health by making it more accessible, affordable and effective”. Are you a go-getter? Do you excel at time management and thrive in patient-facing environments? If so, this job may be for you! Geode Health is actively recruiting for a passionate Practice Assistantthat in our Elmhurst office who can partner with us to achieve our mission of transforming mental health and ensure our offices run smoothly. Our Practice Assistants are the first impression our patients have of Geode and the glue that holds our office together. Voted “Best Places to Work” in2025by Glassdoor.com.

Key Responsibilities

Customer Service

Serve as a welcoming and comforting first point of contact for patients and provide exceptional customer service. Deliver an exceptional patient experience through warm, responsive, and compassionate service. Respond to patient questions, concerns, and requests in person, by phone, text, e‑mail and our EMR (Athena). Help create a positive environment that allows providers to focus on delivering high‑quality patient care. Here at Geode we strive for every patient to have an exceptional experience with our front office and measure that via NPS (Net Promoter Score).

Schedule Management

Manage daily schedules, appointment confirmations, cancellations, and waitlists. This helps optimize provider schedules and reduce no‑shows. Support appointment check‑in/check‑out and ensure patients are prepared for their visits.

Office Coordination

Coordinate patient intake and assist with referrals, authorizations, forms, and follow‑up needs. Support communication between patients, providers, and the practice team. Maintain accurate, secure patient records, and support efficient office workflows. Assist providers and clinical staff with administrative needs so they can remain focused on patient care. Support day‑to‑day clinical and administrative workflows to keep the practice running efficiently.

Collections

Collect payment for services Geode has delivered. Accurately document co‑pays, coinsurance, outstanding balances, and other patient payments. Support collection of patient financial obligations in accordance with established policies. Assist patients with questions regarding payments and available financial options.

Compliance & Safety

Maintain patient confidentiality and follow HIPAA, organizational policies, and professional standards. Follow established safety and emergency procedures, including assisting during crisis situations. Complete other responsibilities as assigned by the supervisor.

Ideal Candidate

Passionate about improving the mental healthcare experience. Organized, dependable, and able to take ownership in a fast‑paced environment. Strong communicator who works well with patients, providers, and team members. Flexible, team‑oriented, and willing to take on tasks wherever needed.

Qualifications

1+ year of medical office or healthcare experience preferred. Mental health or outpatient clinical experience preferred. Excellent communication, customer service, and computer skills. Comfort and ease answering the phone (this is a firm expectation) – you will serve our existing patient population. A self‑starter, go‑getter. You excel at time management. Comfortable learning new technology platforms/systems. Associate or bachelor’s degree preferred.

At Geode Health, we offer:

• Competitive compensation
• Flexible schedule
• In‑person and virtual patient visits
• Comprehensive admin support (front office, accounting, finance, payroll, HR, etc)
• Professional development opportunities
• Clinical community, support, and leadership
• Medical, dental and vision benefits
• Life insurance
• Short and long‑term disability
• Paid vacation and holidays
• Matching 401k plan
• State of the art technology

Why work for Geode Health?

At Geode Health, we take our commitment to patients and providers seriously. We focus every day on how to help patients across the United States get the best possible mental health care available. To achieve this, we focus on ensuring our providers have unmatched support and resources so that they can focus on providing great care. We are backed by KKR, a leading private equity firm with the experience and mission alignment to truly make an impact. Joining Geode Health will put you on the front‑end of a rapidly growing movement to increase access and improve outcomes for mental health patients and providers across the nation. Visit us as www.geodehealth.com

Geode Health is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences of our workforce.

Estimated hourly pay range: $20.00-$23.00