Practice Assistant (Athens, GA)

Geode Health Inc.; Kentucky; On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Competitive compensation

Flexible schedule

Comprehensive benefits package

Paid vacation and holidays

401k plan

Job summary

Geode Health Inc. is seeking a proactive Practice Assistant in our Athens office to support both administrative and clinical operations. You will be the first point of contact for patients, ensuring a smooth, welcoming experience and coordinating between patients and care teams.

Ideal candidates have 1+ year of medical office experience and strong communication skills. This onsite role offers competitive pay and benefits as part of a growing national provider.

Qualifications

• 1+ year of medical office or healthcare experience preferred.
• Excellent communication, customer service, and computer skills.
• Comfort and ease answering the phone; you will serve our patient population.
• Able to manage multiple tasks in a fast-paced environment and stay organized.

Responsibilities

• Serve as a welcoming first point of contact and provide exceptional patient service.
• Manage daily schedules, confirmations, cancellations, and waitlists.
• Support front desk operations including check-in/check-out and referrals.
• Assist with patient intake, forms, and follow-up needs; coordinate between patients and providers.
• Collect co-pays and other payments; document balances and options.

Skills

Medical office experience

Customer service

Time management

Phone etiquette

Professional communication

Education

Associate or Bachelor’s degree preferred

Tools

Athena EMR

Job description

Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to “Transform mental health by making it more accessible, affordable and effective”. Are you a go-getter? Do you excel at time management and thrive in patient-facing environments? If so, this job may be for you! Geode Health is actively recruiting for a passionate Practice Assistantthat in our Athens office who can partner with us to achieve our mission of transforming mental health and ensure our offices run smoothly. Our Practice Assistants are the first impression our patients have of Geode and the glue that holds our office together. Voted “Best Places to Work” in 2025 by Glassdoor.com About the Role Our Practice Assistant is a key member of the office and serves as an important first point of contact for patients. This multi-skilled role supports both the administrative and clinical operations of a fast-paced outpatient mental health practice, helping create a seamless experience for patients and providers. A Practice Assistant is responsible for managing front-office activities, supporting providers, coordinating patient needs, and ensuring the office operates efficiently. Most importantly, we are looking for someone who is passionate about Geode Health’s mission to make mental healthcare more accessible, affordable, and effective. Key Responsibilities Customer Service Serve as a welcoming and comforting first point of contact for patients and provide exceptional customer service. Deliver an exceptional patient experience through warm, responsive, and compassionate service. Respond to patient questions, concerns, and requests in person, by phone, text, e-mail and our EMR (Athena). Help create a positive environment that allows providers to focus on delivering high-quality patient care. Here at Geode we strive for every patient to have an exceptional experience with our front office and measure that via NPS (Net Promoter Score). Schedule Management Manage daily schedules, appointment confirmations, cancellations, and waitlists. This helps optimize provider schedules and reduce no-shows. Support appointment check-in/check-out and ensure patients are prepared for their visits. Office Coordination Coordinate patient intake and assist with referrals, authorizations, forms, and follow-up needs. Support communication between patients, providers, and the practice team. Maintain accurate, secure patient records, and support efficient office workflows. Assist providers and clinical staff with administrative needs so they can remain focused on patient care. Support day-to-day clinical and administrative workflows to keep the practice running efficiently. Collections Collect payment for services Geode has delivered. Accurately document co-pays, coinsurance, outstanding balances, and other patient payments. Support collection of patient financial obligations in accordance with established policies. Assist patients with questions regarding payments and available financial options. Compliance & Safety Maintain patient confidentiality and follow HIPAA, organizational policies, and professional standards. Follow established safety and emergency procedures, including assisting during crisis situations. Complete other responsibilities as assigned by the supervisor. Ideal Candidate Passionate about improving the mental healthcare experience. Organized, dependable, and able to take ownership in a fast-paced environment. Strong communicator who works well with patients, providers, and team members. Flexible, team-oriented, and willing to take on tasks wherever needed. Qualifications 1+ year of medical office or healthcare experience preferred. Mental health or outpatient clinical experience preferred. Excellent communication, customer service, and computer skills. Comfort and ease answering the phone (this is a firm expectation) – you will serve our existing patient population. A self-starter, go-getter. You excel at time management. Comfortable learning new technology platforms/systems. Associate or bachelor’s degree preferred. #LI-Onsite At Geode Health, we offer: Competitive compensation Flexible schedule In-person and virtual patient visits Comprehensive admin support (front office, accounting, finance, payroll, HR, etc) Professional development opportunities Clinical community, support, and leadership Medical, dental and vision benefits Life insurance Short and long-term disability Paid vacation and holidays Matching 401k plan State of the art technology Why work for Geode Health? At Geode Health, we take our commitment to patients and providers seriously. We focus every day on how to help patients across the United States get the best possible mental health care available. To achieve this, we focus on ensuring our providers have unmatched support and resources so that they can focus on providing great care. We are backed by KKR, a leading private equity firm with the experience and mission alignment to truly make an impact. Joining Geode Health will put you on the front-end of a rapidly growing movement to increase access and improve outcomes for mental health patients and providers across the nation. To learn more, visit us as www.geodehealth.com Geode Health is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences of our workforce. Estimated hourly pay range: $20.00-$22.00 Come join our rapidly growing team! We are on a mission to empower our patients to live healthier, more rewarding lives through accessible, affordable and effective mental healthcare tailored to their needs. If you’d like to join us, we’d love to hear from you. 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