Practice Assistant

Hinckley Allen; Manchester (NH); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement savings plan

Paid time off and holidays

Parental leave and wellness programs

Job summary

Hinckley Allen in Manchester, NH seeks a Practice Assistant to support attorneys and staff within a designated Practice Group or Office. The role includes document preparation, file management, research, and a range of administrative duties to keep the office running smoothly.

Requirements include an Associate’s degree or equivalent experience, 1–2 years in an administrative role, proficiency in Windows and Microsoft Office, and sharp written and verbal communication.

Qualifications

• Associate’s degree required or equivalent years of experience.
• Minimum of one to two years of administrative assistant experience or other relevant work experience required.
• Proficiency in current versions of Windows and the Microsoft Office Suite; experience with iManage highly preferred.
• Strong written and verbal communication and attention to detail.
• Ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors.
• Interpersonal skills to communicate with a diverse group of clients, attorneys and staff.
• Ability to organize and prioritize tasks and work under time constraints.

Responsibilities

• Performs critical support functions for legal practitioners in various practice specialties.
• Assists in the preparation of client documents, including formatting and proofreading.
• Opens new client files, manages retention of client files and maintains office warehouse system.
• Conducts legal research as needed.
• Updates databases and client information; handles clerical duties.
• Provides back-up coverage for team members, including Reception.
• Observes confidentiality in all client and firm matters.

Skills

Administrative support

Communication

Organization

Education

Associate’s degree or equivalent

Tools

Microsoft Office

Windows OS

iManage

Job description

Hinckley Allen is seeking a Practice Assistant to join our Operations team in our Manchester, NH office. The Practice Assistant is responsible for the support of staff and attorneys within an assigned Practice Group or Office. The Practice Assistant contributes to the success of the Firm by performing tasks accurately and in an efficient manner.

Essential Duties and Responsibilities:

• Performs critical support functions for legal practitioners working in a wide variety of practice specialties.
• Assists in the preparation of client documents, including formatting and proofreading documents.
• Assists in opening new client files, manages the retention of client files and maintains the warehouse system for the office.
• Conducts legal research for attorneys as needed.
• Updates and maintains databases such as mailing lists, contact lists and client information for the office.
• Performs a wide variety of general administrative and clerical office duties for the office, including but not limited to making photocopies, scanning documents, faxing documents, etc.
• Assists in providing back-up coverage for other team members, including Reception.
• Observes confidentiality in all client and firm matters.

Knowledge, Skills and Abilities Required:

• Associate’s degree required or equivalent years of experience.
• Minimum of one to two years of administrative assistant experience or other relevant work experience required.
• Proficiency in current versions of Windows and the Microsoft Office Suite of products required; experience with document management systems (iManage) highly preferred.
• Strong written and verbal communication and attention to detail.
• Ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors.
• Interpersonal skills are necessary in order to communicate and follow the instruction effectively from a diverse group of clients, attorneys and staff.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to operate, maintain and stock supplies for office equipment including photocopy machines.
• Occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to retrieve and distribute files, mail, written documents and office supplies weighing up to 50 pounds; and the ability to retrieve and replace objects from shelves of up to 8 feet high.
• Work may require irregular hours, and occasionally require more than 40 hours per week to perform the essential duties of the position. Must be reliable and flexible.
• Other duties as assigned.

Salary Range: $52,000 – $56,000. The specific compensation for this role will be determined based on education, experience, location and skill set of the individual selected for the position.

This Job Description is intended to describe the general content of and requirements for the performance of this position. The omission of specific statements of duties does not exclude them for the position if the work is similar, related or a reasonable requirement of the position. Additional duties may be assigned and requirements may vary from time to time. This Job Description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer.

Hinckley Allen is an equal opportunity employer and makes employment decisions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability or protected veteran status.

Hinckley Allen offers a comprehensive benefits package designed to support employees’ health, financial well-being, and work-life balance. Benefits offered with this position include medical, dental, and vision insurance; life and disability coverage; a 401(k)-retirement savings plan; paid time off, parental leave, and holidays; flexible spending accounts; and wellness and employee assistance programs. Employees will be eligible for benefits if they regularly work 20 or more hours per week. Additional eligibility and benefit terms are governed by the Firm’s plans and policies.