Practice Assistant

Ogletree Deakins; Baltimore (MD); On-site; USD 53,000 - 103,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

401(k) matching program

Profit Sharing

Paid Holidays

Paid Parental Leave

Health and Life Insurance including D,

Dental & Vision coverage

Health Savings Account / Flexible Sp.

Job summary

Ogletree Deakins seeks a Practice Assistant to support multiple attorneys in our Baltimore, MD office. The role includes drafting and revising documents, managing calendars, handling mail and filings, timekeeping, and coordinating client billing. Strong MS Office, legal terminology knowledge, and 70 wpm typing are essential.

Attendance and team collaboration are required as part of daily duties. The position offers a comprehensive benefits package and space for professional growth within a large

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Experience in Labor & Employment law.
• Knowledge of legal terminology, documents, and processes.
• Typing at least 70 words per minute.
• Strong MS Office and document management skills.
• Excellent written and verbal communication.
• Strong proofreading and grammar skills.
• Superior organizational skills including filing, calendaring, and proofreading.
• Time management and ability to work independently as well as with a team.
• Regular predictable attendance.

Responsibilities

• Preparing documents using word processing and document management software; draft letters and memos; prepare documents for e-filing.
• Process mail and faxes; route and track attachments and exhibits.
• Maintain calendars for assigned attorneys with meetings and deadlines.
• Maintain paper and electronic files per internal policies; retrieve files as needed.
• Prepare time entries and reimbursements; coordinate billing with Greenville Billing Department.
• Provide general administrative support: screen calls, receive clients, arrange travel and meetings.
• Assist with mentoring new staff and piloting new software as needed.

Skills

Legal terminology

Typing 70 wpm

Communication skills

Proofreading

Organizational skills

Time management

Independent work

MS Office

Document management

Time entry

E-filing

Database software

Tools

MS Office

Document management

Time entry

E-filing

Database software

Job description

Position Summary

Our Baltimore, MD office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.

Essential Functions

• Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant 2 may be responsible for additional administrative assistance and may, on occasion:
  • Assist with mentoring new office staff
  • Assist with piloting new software

Requirements

• 4+ years of experience as a practice assistant or legal secretary
• Prior experience in Labor & Employment law
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

Wage Transparency

In accordance with Maryland’s Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $53,000 and $103,180. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.

Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information

If you have questions, please e-mail Libby at [e-mail] with "Practice Assistant - Baltimore" in the subject line.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.