Power Rental Service Dispatch Coordinator

Fabick Cat; Milwaukee, Northern (WI, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Fabick Cat is seeking a Power Rental Service Dispatch Coordinator to support the Power Systems Service Department. You will schedule technicians, manage work orders, and assist customers, ensuring timely communication and quality service.

The role requires 5 years in a dealership service environment, strong organizational skills, and proficiency with MS Office and dispatch systems. Valid driver's license is required, with a focus on efficient, customer-focused operations.

Qualifications

• High school diploma or equivalent required.
• 5 years of experience in a dealership service department.
• Experience coordinating field service activities, dispatching, or managing daily service operations.
• Strong organizational, communication, and decision-making skills.
• Ability to prioritize in a fast-paced, customer-focused environment.
• Proficiency with Microsoft Office and service management/dispatch systems.
• Valid driver's license.

Responsibilities

• Coordinate technician scheduling and maintain work orders.
• Assist customers and internal teams to ensure timely communication and quality service.
• Open, update and review work orders; verify accuracy before closing.
• Review daily timecards and labor entries for proper job assignment.
• Support department procedures and connect with Branch Manager for updates.
• Assist with loading/unloading equipment and inventory management.
• Participate in training and professional development.

Skills

Organizational skills

Communication

Decision making

Prioritization

Time management

MS Office

Dispatch systems

Field service

Driver's license

Education

High school diploma

Tools

Dispatch software

MS Office

Job description

Power Rental Service Dispatch Coordinator

#3801

Shift

1st

Job Description

Required Qualifications

• High school diploma or equivalent.
• 5 years of experience in a dealership service department.
• Demonstrated experience coordinating field service activities, dispatching, or managing daily service operations.
• Strong organizational, communication, and decision-making skills.
• Ability to prioritize in a fast-paced, customer-focused environment.
• Proficiency with Microsoft Office and service management/dispatch systems.
• Valid driver's license.

Preferred Qualifications

• Direct experience in the power rental or power generation industry (generators, compressors, HVAC, or related equipment)
• Experience managing or supporting a rental or service fleet, including equipment readiness, maintenance scheduling, and asset utilization.
• Working knowledge of fleet logistics, transportation coordination, and field service best practices.
• Proven ability to make sound operational decisions with limited reporting or incomplete data.
• Practical, hands-on industry knowledge and field-based judgment ("tribal knowledge") to anticipate service needs, allocate resources, and solve problems proactively.
• Safety training or certifications.
• Additional technical, business, or leadership training.

Equal Employment Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.

Requirements

Company Overview:

Fabick Cat is the authorized dealer of Caterpillar equipment, prime and stand‑by power systems, parts and service, compact construction, and rental equipment for major portions of Illinois, Missouri, the entire state of Wisconsin and the Upper Peninsula of Michigan. We have been in business for over 100 years and are headquartered in Fenton, Missouri. For more information visit www.fabickcat.com

Why Work For Us!

At Fabick Cat, you are beyond just an employee, you are a part of the Fabick family. A family that has worked so diligently to cement a legacy that was built over 100 years ago through a collective vision "To Ever Serve Our Customers Better". This legacy could not have been possible without first employing then developing the best and brightest talent the market has to offer. We believe it to be of the upmost importance to invest in our workforce by supporting and empowering employees to develop the necessary skills to become successful in their own career.... to become a legacy. Are you ready to join our family legacy to continue our existence as 'the greatest service organization of its kind' over the next 100 years? The Fabick family appreciates and values the ongoing commitment of its employees and is pleased to provide a highly competitive total compensation and benefits package.

Position Summary

The Service Dispatch Coordinator supports the daily operations of the Power Systems Service Department by coordinating technician scheduling, maintaining work orders, and assisting customers and internal teams. This position works under the direction of the assigned Branch Manager to ensure jobs are scheduled efficiently, paperwork is accurate, and customers receive timely communication and quality service.

Essential Duties and Responsibilities

Dispatching and Scheduling

• Adjust schedules as needed to meet customer demands and ensure efficient use of labor and resources.
• Communicate with technicians and customers to provide job details, updates, and changes.
• Track job progress and completion, ensuring service records are updated in the system.

Work Order and Administrative Support

• Open, update, and review work orders in the computer system.
• Review work orders for accuracy before closing and make necessary adjustments.
• Review daily timecards and labor entries to ensure time is applied to the correct job segment.
• Provide input to improve department procedures when appropriate.

Customer Service

• Assist walk-in and phone-in customers by taking service requests, answering questions, and coordinating solutions.
• Maintain positive customer relations through prompt, courteous, and professional communication.
• Resolve routine customer concerns and elevate issues to the Branch Manager when necessary.

Department Support

• Help maintain the service facility, yard, and tools in a clean, safe, and organized condition.
• Keep current inventory lists of service equipment and tooling.
• Follow established reporting and recordkeeping procedures to meet company and Caterpillar requirements.
• Assist with BOL's, Advanced Receivers and any documentation for equipment tracking.
• Communicate relevant information, suggestions, or concerns to the Branch Manager.
• Perform other duties as assigned to support the department.
• Assist with loading and unloading equipment.
• Assist with inventory

Professional Development

• Participate in training sessions and meetings as scheduled.
• Utilize available materials to learn about equipment, systems, and service procedures.
• Maintain a focus on personal development and continuous improvement.

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