Post-Closing Clerk

Jackson Walker; Dallas (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Jackson Walker in Dallas is seeking a Post-Closing Clerk to support all client closings and complete post-closing matters. Under supervision, you will handle file preparation, coordinate with lenders for filings, and maintain confidentiality across firm documents.

The role requires a Bachelor's degree and at least 6 months of filing experience, with strong MS Office and proofreading skills. Growth opportunities exist within the Finance department.

Qualifications

• Bachelor's degree from an accredited college or university required.
• Six (6) months of prior filing experience necessary in order to gain an understanding of filing policies and procedures and effectively operate equipment with minimal supervision.
• Excellent communication, grammar, spelling, and punctuation are essential.
• Proficient with MS Office and document management systems used in a law office.
• Ability to proofread and edit routine law office correspondence and documents.
• Ability to maintain records and filing systems and assemble files.

Responsibilities

• Preparation of closing binders and files for closing.
• Compiles final agreements and exhibits for signature.
• Coordinates with lending clients to ensure proper filing of post-closing documents.
• Manages post-closing items and tracks progress.
• Gathers research of legal documents and public records to verify information on properties.
• Routes information on all new files to attorneys in Firm.
• Maintains the client files within the section filing room.
• Manages and tracks files that are checked out to other staff.
• Assists with pulling client invoices, marking paid and filing paid invoices.
• Review of due diligence submissions.
• Performs other work-related duties as assigned.

Skills

Communication skills

Interpersonal skills

Independent work

Multitasking

Confidentiality

Growth mindset

MS Office proficiency

Proofreading

Record keeping

Deadline orientation

Education

Bachelor's degree

Tools

MS Office

iManage

Document management system

Job description

Post-Closing Clerk

FLSA Status: Non-Exempt

Department: Finance

Reports To: Office Administrator

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Post-Closing Clerk in our Dallas office. Under general supervision and according to established policies and procedures, the Post-Closing Clerk is responsible for assisting with all client closings, completing post-closing matters for clients, and consistently observing confidentiality in all client and Firm matters. This position allows for growth opportunities.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Preparation of closing binders and files for closing.
• Compiles final agreements and exhibits for signature.
• Coordinates with lending clients to ensure proper filing of post-closing documents.
• Manages post-closing items and track progress.
• Gathers research of legal documents and public records to verify information on properties.
• Routes information on all new files to attorneys in Firm.
• Maintains the client files within the section filing room.
• Manages and tracks files that are checked out to other staff.
• Assists with pulling client invoices, marking paid and filing paid invoices.
• Review of due diligence submissions.
• Performs other work-related duties as assigned.

QUALIFICATIONS

• Exemplary communication skills, both written and verbal demonstrated understanding of correct grammar, spelling, and punctuation.
• Interpersonal skills and customer-service mindset necessary to receive and convey information to a diverse group of clients, attorneys, and staff with courtesy and tact.
• Ability to work independently and collaboratively in a fast-paced environment.
• Able to coordinate multiple tasks concurrently and meet deadlines while maintaining a professional demeanor.
• Ability to handle confidential documents and information appropriately.
• Highly motivated to grow within the position and beyond.
• Strong computer proficiency in the use of MS Office Suite (Word, Excel, PowerPoint and Outlook).
• Proficient working knowledge of legal management software and experience with a document management system (iManage experience a plus).
• Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and documents.
• Ability to maintain records and filing systems; assemble files and file information utilizing prescribed filing guidelines.
• Familiarity with the operation of telephone console and general office equipment (i.e., photocopier, telecopier machines).
• Physical requirements are:
  • Sighted
  • Good hearing and clear speaking voice
  • Dexterity with hands and fingers
  • Must be able to lift light weights such as files and boxes (up to 20 lbs)

Education

• Bachelor's degree from an accredited college or university required.

Years of Experience

• Six (6) months of prior filing experience necessary in order to gain an understanding of filing policies and procedures and effectively operate equipment with minimal supervision.

Working Conditions

• Normal office environment with little exposure to excessive noise and temperature.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at [e-mail]