Post-Clerkship Administrative Coordinator

University of South Carolina; Columbia (SC); On-site; USD 45,000 - 66,000; Full time

Job summary

University of South Carolina in Greenville, SC seeks an Administrative Coordinator for Clerkship Programs. The role supports M3/M4 curriculum, NBME exam administration, and enrollment coordination, with a focus on managing space, rotations, and departmental projects.

The position is full-time, 37.5 hours weekly, with a Monday–Friday schedule and a 12-month basis. Competitive pay range and benefits apply.

Qualifications

• Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.
• Administrative support to physicians/residents or manager in a physician practice or medical education program.
• Proficient with MS Word, PowerPoint, Excel and Outlook; experienced with OASIS, Canvas and Self Service Carolina.

Responsibilities

• Serves as administrative support for M3/M4 curriculum, clerkship, post-clerkship, and related education roles.
• Manages NBME examinations purchasing, day-of responsibilities, and proctor scheduling.
• Assists with course enrollment and placement updates for M3/M4 students; maintains affiliations.
• Collaborates to organize orientations, retreats, working groups and subcommittees.
• Performs other duties and participates in special projects as required.

Skills

Independent work

Eye for detail

Time management

Organization

Problem solving

Interpersonal communication

Education

High School Diploma or GED

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Posting Number

STA00668PO26

Job Family

Program Management

Job Function

Program Management

USC Market Title

Program Assistant

Link to USC Market Title

https://uscjobs.sc.edu/titles/134186

Job Level

A3 - Administrative/Operational Support

Business Title (Internal Title)

Post-Clerkship Administrative Coordinator

Campus

School of Medicine Greenville

Work County

Greenville

College/Division

School of Medicine Greenville

Department

SOMG Clinical Clerkship Education

State Pay Range

G07

USC Market Range

MRD - $45,181 $55,347 $65,512

Anticipated Hiring Range

$45,181 - $65,512

Location of Vacancy

Greenville, SC

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

• Monday through Friday, 8:30 am – 5:00 pm.
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis

12 months

Job Search Category

Administrative

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Advertised Job Summary

Under general supervision, provides administrative support for third and fourth year curriculum. Collaborates with departmental and year coordinators to assist in enrollment and placement of students, coordinates space utilization and room reservations, and works to ensure students are provided an optimum learning experience while adhering to the University of South Carolina School of Medicine Greenville (USCSOMG) policies and procedures. Additionally manages the NBME subject exam administration and proctor notification process. Organizes and assists with departmental projects as needed as well as supports the Associate Dean of Undergraduate Medical Education and the Assistant Dean of Clerkship and Post-Clerkship Education. Coordinates clinical department student rotations for Clerkship and Post-clerkship phases of undergraduate medical education. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.

Job Related Minimum Required Education and Experience

• Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.

Preferred Qualifications

• Experience with administrative support to physicians/residents or experience as a manager in a physician practice or experience in medical education field, managing a program of significant size and responsibility.
• Proficient with Microsoft Word, PowerPoint, Excel and Outlook Strong Experience working with online learning and assessment systems in an academic environment (OASIS, Canvas, Self Service Carolina)

Knowledge/Skills/Abilities

• Ability to work independently. Eye for detail.
• Time management and organization skills to prioritize and complete tasks accurately and independently in a very busy environment and with professionalism.
• Problem-solving and decision-making skills to interact effectively with the diverse student population and to resolve conflicts.
• Skill in the development and preparation of instructional aids. Strong interpersonal communication skills.

Job Duty

Serves as administrative support for M3/M4 curriculum including clerkship, post-clerkship, the Associate Dean for Undergraduate Medical Education, and the Assistant Dean of Clerkship and Post-Clerkship Education. Coordinates room reservations for classes and exams, schedules class recordings, provides support to departmental and year coordinators. Additionally, coordinates rotations for the Radiology and Pathology departments as well as M4 Longitudinal electives.

Essential Function

Yes

Percentage of Time

30

Job Duty

Manages the purchasing, ordering, and administration of NBME examinations and organization of day-of responsibilities. Maintains proctor schedule to ensure necessary compliance and room reservation. Proctors a set number of exams to be determined by institutional needs.

Essential Function

Yes

Percentage of Time

25

Job Duty

In collaboration with departmental and year coordinators, assists in the course enrollment and placement of M3 and M4 students. Updates course availability in the enrollment software on an annual basis and any further updates throughout the year will be executed in a timely manner. Oversees and maintains the Affiliation Agreements between USCSOMG and other institutions to ensure compliance.

Essential Function

Yes

Percentage of Time

25

Job Duty

Collaborates with departments and clinical coordinators to assist in the organization and execution of orientations, annual retreats, working groups and subcommittee meetings.

Essential Function

Yes

Percentage of Time

10

Job Duty

Accepts and performs other related duties as assigned. Participates in special projects and special events within the department and School as required

Essential Function

Yes

Percentage of Time

10

Safety Sensitive or Security Sensitive

No

Hazardous weather category

Non-Essential

Number of Vacancies

1

Job Open Date

09/02/2026

Job Close Date

09/15/2026

Open Until Filled

No

EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.