Post Award Specialist (Open Rank, Intermediate - Senior Professional)

University of Colorado; Aurora (IL); Remote; USD 52,000 - 67,000; Full time

Job summary

An established institution is seeking a Post Award Specialist to manage grant administration and regulatory processes. This role involves financial reporting, budget analysis, and collaboration with various stakeholders to ensure compliance and accuracy in grant management. The ideal candidate will possess strong communication skills and a keen attention to detail. Join a dynamic team that values diversity and offers a comprehensive benefits package, including health and retirement plans. This is a fantastic opportunity for professionals looking to make a significant impact in an academic environment.

Benefits

Health Insurance

Life Insurance

Retirement Plans

Tuition Benefits

Paid Time Off

ECO Pass

Qualifications

• Bachelor’s degree in a related field is required.
• 1-2 years of experience in grant and contract administration.

Responsibilities

• Manage grant and contract operations in the Department of Emergency Medicine.
• Prepare comprehensive budget and reporting tools for stakeholders.

Skills

Grant Management

Financial Reporting

Budget Analysis

Communication Skills

Attention to Detail

Education

Bachelor’s degree in Accounting

Bachelor’s degree in Business Administration

Bachelor’s degree in Finance

Tools

PeopleSoft

Info Ed Proposal Development System

CU Data

Job description

Post Award Specialist (Open Rank, Intermediate - Senior Professional)

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Post Award Specialist (Open Rank, Intermediate - Senior Professional)

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University of Colorado Anschutz Medical Campus

Department: School of Medicine Department of Emergency Medicine

Job Title: Research Services Program Manager (Post Award Specialist)

Position #00819708 – Requisition #32538

*This position is fully remote*

Job Summary:

The University of Colorado Anschutz Medical Campus is currently seeking applications for a Research Services Open Rank (Intermediate to Senior Professional) Post-Award Specialist. This is a full-time, University Staff (non-classified) position, will be responsible for managing the administration of grants and management of regulatory processes involving grants and contracts for the Department of Emergency Medicine.

Using available resources, this position will investigate discrepancies and incorporate feedback to ensure accurate financial reporting on grants. This position will also verify transactions and details posted to the General Ledger (GL), handle payroll changes and transfers related to grants, as well as conduct other budget proposals and analyses as requested. This position will be faced with multiple priorities, as well as difficult situations, and will be required to be flexible, adaptive, and able to articulate thoughts and explanations to those with varying levels of understanding in finance and budgeting.

Key Responsibilities:

• Assist with the grant and contract operations in the Department of Emergency Medicine.
• Serve as a backup for developing and submitting grant applications, contributing to both pre- and post-award processes.
• Review grant notices of award and granting agencies’ policies to identify specific policies, rules, and deadlines. Establish correct funding and personnel effort for each sponsored project and manage subcontracts and purchase orders as needed.
• Analyze cash balances, reconcile expenditures, assist in subrecipient monitoring, prepare journal entries and process payroll expense transfers and funding distribution updates for all sponsored projects.
• Develop and maintain accurate budget projections and prepare comprehensive budget/reporting/forecasting tools for internal and external stakeholders.
• Prepares prior approval request, carry-forward requests, amendments, and no cost extensions. Collaborate with OGC during closeout process and assists with preparing financial report.
• Act as custodian for PI gift card programs and complete quarterly reconciliations.
  
  

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Why Join Us:

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Intermediate Level:

• Bachelor’s degree in accounting, business administration, finance, or other closely related field from an accredited institution.
• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• One (1) year of experience in sponsored project administration, finance, accounting, and/or grants
  
  

Senior Level

• Bachelor’s degree in accounting, business administration, finance, or other closely related field from an accredited institution.
• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• Two (2) years of professional grant and contract experience.
  
  

Substitution: Relevant experience may substitute for the degree on a year-for-year basis, but not for the specific experience.

Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with Info Ed Proposal Development System or similar grant submission software.
• Familiarity with CU Data, A2E, HCM and CU Marketplace.
• Experience working in an academic environment or medical center.
• Proficiency with PeopleSoft (HRMS &/or Finance).
• Grant and/or contract experience both pre and post.
• Research administration experience.
• Master’s degree from an accredited college or university in a related field.
  
  

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Excellent attention to detail.
• Ability to prioritize and handle multiple competing deadlines in a fast-paced environment.
• Ability to maintain a high level of confidentiality with sensitive information.
• Demonstrated ability to use spreadsheets, word processing, email and calendar software.
• Ability to tolerate a high degree of ambiguity yet work effectively to fulfill the mission, goals and objectives of the department.
• Ability to understand and interpret complex guidelines and regulations for salary caps, facilities and administrative cost calculations, funding restrictions.
  
  

How to Apply:

For full consideration, please submit the following document(s):

• A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
• Curriculum vitae / Resume
• Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
  
  

Questions should be directed to: Amy Wayne - [e-mail]

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Intermediate Level: $52,312 – $66,541

Senior Level: $56,554 – $71,936

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail] .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

University Staff

Job Category

Research Services

Primary Location

Aurora

Department

U0001 -- Anschutz Med Campus or Denver

Schedule

Full-time

Posting Date

Jan 31, 2024

Unposting Date

Ongoing

Posting Contact Name

Amy Wayne

Posting Contact Email

[e-mail]

Position Number

00819708

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Higher Education

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