Post-Award Specialist III

Tulane group; New Orleans (LA); On-site; USD 60,000 - 85,000; Full time

Job summary

Tulane University is seeking a Post-Award Grants and Contracts Administrator to manage a portfolio of sponsored research, ensuring compliance with federal rules and university policies. The role involves financial reconciliation, budget adjustments, and closeout activities, while providing high-quality service to faculty.

Strong MS Office and PeopleSoft skills are required. The candidate should have an Associate’s degree with 3 years of related experience or a high school diploma with 5 years in

Qualifications

• Associate’s degree with 3 years of grants/contracts experience or high school diploma with 5 years related experience.
• Experience with grants and contracts management and compliance with federal rules.
• Knowledge of university policies related to grants and contracts activity.
• Ability to learn and apply new technologies in grants management.

Responsibilities

• Manage post-award activities for a portfolio of grants and contracts.
• Regularly review, reconcile, and project award finances.
• Prepare budget adjustments and corrections and financial reports.
• Close out awards ensuring all requirements are met.

Skills

Interpersonal skills

Communication

Data analysis

MS Office

Written documents

Multitasking

Problem solving

Customer service

Financial management

Deadline oriented

Grant regulations

PeopleSoft awareness

Independent work

Education

Associate’s degree + 3 years grants/contracts

High School Diploma + 5 years related experience

Bachelor’s degree (preferred)

Tools

PeopleSoft Financial system

Job description

Responsible for managing post-award activities in support of an assigned portfolio of grants and contracts within one or more units (i.e., school(s), department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award. Interact regularly with and provide high quality customer service to faculty members conducting sponsored research. Ensure adherence to quality standards and all policies and award regulations.

• High-level interpersonal skills in a professional environment
• Excellent oral and written communication skills
• Ability to analyze data and formulate conclusions
• Ability to learn changing technologies related to grants and contracts management
• Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Excel, PowerPoint)
• Ability to create high-quality written documents
• Ability to manage and prioritize multiple projects/tasks simultaneously
• Proactively resolve problems and issues in a timely manner
• Excellent customer service orientation
• Aptitude in mathematics, financial management, and/or accounting
• Deadline oriented; work well under pressure
• Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity
• Knowledge of University policies and procedures relating to grant and contracts activity
• Understand and be able to apply costing rules and regulations to federally funded projects
• Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards
• Understand financial processes and controls including the reconciliation process
• Knowledge of University processes, systems and offices related to and/or involved in grant and contract submission and management
• Ability to work independently with minimum supervision
• Ability to work with the post-award specialists and solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis
• Work with colleagues/team members to jointly solve questions and challenges in their daily work
• Knowledge of the PeopleSoft Financial system, or demonstrated ability to learn complex electronic systems

REQUIRED EDUCATION AND EXPERIENCE:

• Associate’s degree and 3 years of experience related to grants and contracts management, or High School Diploma/equivalent and 5 years of directly related experience

PREFERRED QUALIFICATIONS:

• Bachelor’s degree

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail].