Post-Award Grants Management Director

Tennessee Board of Regents (TBR); Memphis (TN); On-site; USD 90,000 - 120,000; Full time

Job summary

Southwest Tennessee Community College in Memphis seeks a Director of Grants Management to oversee the college’s grant portfolio from award acceptance through closeout. This full-time, fiscal-year position reports to the VP of Institutional Advancement and Communications and works with multiple departments to ensure compliance with award terms and funder requirements.

The role includes developing systems, monitoring timelines and budgets, coordinating reports, and supporting pre-award activities

Qualifications

• Master’s degree from an accredited college or university.
• Minimum of seven years of progressively responsible experience in grants management, post-award administration, sponsored programs, compliance, fiscal administration, program management, or a closely related field.
• Demonstrated experience managing grant-funded programs, including reporting, compliance, budget monitoring, documentation, and closeout activities.
• A background check will be required for the successful candidate.

Responsibilities

• Provides centralized oversight of the College’s post-award grant-management process, including award acceptance, grant setup, implementation support, monitoring, reporting, amendment coordination, closeout, and records retention.
• Serves as the primary point of contact for principal investigators, project directors, and grant leads regarding grant requirements, reporting deadlines, documentation, allowable expenditures, budget modifications, and compliance responsibilities.
• Reviews grant award notices, agreements, contracts, terms and conditions, and funder requirements; coordinates internal review and routing processes with appropriate College departments.
• Develops and maintains comprehensive grant-management systems, calendars, dashboards, procedures, templates, and tracking tools to ensure timely completion of all grant deliverables, reports, invoices, performance measures, and closeout requirements.
• Monitors grant timelines, deliverables, performance objectives, budgets, expenditures, matching requirements, and reporting obligations in collaboration with principal investigators, project directors, Finance, Purchasing, Human Resources, and other College offices.
• Works with Finance and grant leads to monitor grant budgets, reconcile expenditures, identify potential compliance concerns, and support timely corrective action when needed.
• Coordinates the preparation, review, and submission of required programmatic, financial, performance, interim, final, and closeout reports to funding agencies.
• Ensures that grant files, supporting documentation, approvals, reports, correspondence, contracts, budgets, and other records are maintained in accordance with College policy, funder requirements, and applicable records-retention standards.
• Assists with audit preparation, monitoring visits, site visits, desk reviews, and other funder, institutional, state, or federal compliance reviews.
• Identifies grant-management risks, compliance issues, missed deadlines, or potential budget concerns and promptly communicates findings and recommendations to the Vice President of Institutional Advancement and Communications and appropriate College leadership.
• Develops and delivers training, orientation, and technical assistance for principal investigators, project directors, faculty, staff, and administrators regarding post-award responsibilities, grant compliance, budget monitoring, reporting, documentation, and institutional processes.
• Collaborates with the Director of Strategic Advancement and Grants Development to support the pre-award process, including reviewing funding opportunities, assisting with proposal timelines, gathering institutional data and supporting documents, developing budgets, and preparing grant-submission materials.
• Supports grant research and prospecting by monitoring public and private funding opportunities that align with College priorities and communicating relevant opportunities to appropriate College leadership and program areas.
• Maintains a current inventory of active grants, pending proposals, awards, reporting deadlines, funding sources, grant outcomes, and institutional grant activity.
• Prepares regular grant-management reports, dashboards, briefings, and recommendations for the Vice President of Institutional Advancement and Communications, College leadership, and other stakeholders.
• Builds and maintains productive working relationships with funding agencies, College departments, community partners, and other stakeholders.
• Represents the College professionally in meetings, trainings, funder conferences, and other relevant activities as assigned.
• Performs other related duties as assigned.

Skills

Grant management

Budget monitoring

Documentation

Communication skills

Project management

Collaboration

Analytical skills

Organizational skills

Problem-solving

Education

Master’s degree

Tools

Microsoft Office Suite

Online grant portals

Databases

ERP systems

Job description

Southwest Tennessee Community College in Memphis seeks a Director of Grants Management to oversee the college’s grant portfolio from award acceptance through closeout. This full-time, fiscal-year position reports to the VP of Institutional Advancement and Communications and works with multiple departments to ensure compliance with award terms and funder requirements.

The role includes developing systems, monitoring timelines and budgets, coordinating reports, and supporting pre-award activities