Post-Award Admin Professional (Part-Time, Non-Benefits Eligible)

University of Colorado Anschutz; Aurora (CO); Remote; USD 36,000 - 48,000; Part time

Job summary

University of Colorado Anschutz Medical Campus is seeking a Post-Award Admin Professional to collaboratively support post-award research administration, procurement, and administrative operations within the Department of Physical Medicine and Rehabilitation.

The role engages with faculty, researchers, and campus partners, focusing on accuracy, confidentiality, and compliance while coordinating complex sponsored-project activities. Remote work is possible with small FTE.

Qualifications

• Bachelor's degree in business, administration, healthcare administration, or related field; substitution allowed.
• One year of professional experience with sponsored research, pre-/post-award, financial management, or related research experience.

Responsibilities

• Process grant-related invoices via CU Marketplace and coordinate CHCO expenditures.
• Support sponsored project administration by tracking expenditures and assisting faculty with financial processes.
• Reconcile purchases against financial detail reports for accuracy and compliance.
• Provide travel coordination and reimbursement support for faculty and research staff.
• Procure research equipment, supplies, and services ensuring allowability and compliance.
• Liaise with research groups within Department and Procurement Service Center.

Skills

Excel proficiency

Office suite

Confidentiality

Policy interpretation

Budgeting

Financial reconciliation

Sponsored-project administration

Compliance

Time management

Communication

Organization

Team collaboration

Education

Bachelor's degree

Tools

CN/A

Job description

University of Colorado Anschutz Medical Campus | Department: Physical Medicine and Rehabilitation

Job Title: Post-Award Admin Professional (Part-Time, Non-Benefits Eligible)

Position #: 00853808 | Requisition #: 41341

Job Summary:

The Department of Physical Medicine and Rehabilitation is seeking a collaborative professional to provide comprehensive support to post-award research administration, sponsored projects, procurement and administrative operations. The position works with faculty, staff, department leadership, Principal Investigators, research teams, hospital affiliates, and central campus partners to coordinate complex operational and sponsored-project activities while maintaining confidentiality, accuracy, and compliance. The role combines day-to-day departmental support with post-award research administration, procurement and travel.

Key Responsibilities:

• Process grant-related invoices through CU Marketplace and coordinate payment of expenditures funded by Children's Hospital Colorado (CHCO).
• Support sponsored project administration by tracking expenditures, maintaining documentation, and assisting faculty and research staff with financial and operational processes.
• Reconcile purchases against financial detail reports to ensure accuracy and appropriateness
• Provide travel coordination and reimbursement support for faculty and research personnel in compliance with University and sponsor requirements.
• Procure research equipment, supplies, and services, ensuring costs are allowable and compliant with grant and institutional guidelines.
• Liaison for research groups within Department and Procurement Service Center

Work Location:

Remote given small FTE. However, if the FTE increases at any point, the department will reassess the hybrid workspace.

Why Join Us:

Thank you for considering joining our team. The field of rehabilitation believes in using your whole body to improve your human performance. The department of Physical Medicine and Rehabilitation at the University of Colorado (which we affectionately call "CU PM&R") is at the forefront of using team science, regenerative medicine, and exercise treatments. It is uniquely situated in the state-of-the-art CU Anschutz Medical Campus, the first campus in the nation to be built from the ground up to bring research, education, and patient care into one visionary collaboration. Like the Rocky Mountains that provide a backdrop of our institutions, CU PM&R is on the rise! We combine the disciplines of rehabilitation medicine, physical therapy, psychology, speech/language therapy, and rehabilitation sciences into a singular department.

Qualifications:

Minimum Qualifications:

• Bachelor's degree from an accredited institution in business, business administration, public administration, healthcare administration, research administration, finance, accounting, communications, education, or a directly related field. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.
• One (1) year of professional experience with sponsored research, pre-/post-award, financial management or other related research experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with post-award research administration, sponsored-project financial management, budgeting, forecasting, reconciliation, invoicing, or financial reporting.
• Experience working in a large, complex organization, higher education, academic medicine, healthcare, or a health sciences environment.
• Experience providing administrative support to senior or executive-level leaders.

Condition of Employment:

• Must be willing and able to work part-time, with sporadic work schedules, as well as non-guaranteed work hours
• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Competencies: Knowledge, Skills, and Abilities (KSAs):

• Advanced proficiency with Microsoft Excel and experience maintaining spreadsheets, databases, dashboards, and tracking tools
• Proficiency with Microsoft Office and the ability to learn new systems and technology.
• Ability to maintain effective working relationships and confidentiality across a complex environment.
• Ability to interpret and apply policies, procedures, sponsor requirements, and established business practices.
• Working knowledge of budgeting, financial reconciliation, sponsored-project administration, and compliance principles.
• Independent judgment, analytical problem-solving, accuracy, and accountability.
• Strong organization, prioritization, project coordination, and time-management skills.
• Clear and professional oral and written communication.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Anticipated Pay Range:

The starting hiring range for this hourly position has been established as: $26.24 - $35.16/hour

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Overtime eligibility will be determined based on the approved classification.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions. Use the current required compensation and benefits language at the time of posting.

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail].

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.