Portfolio Planning Program Manager & Analyst

Apple; Austin (TX); On-site; USD 120,000 - 160,000; Full time

Job summary

Apple is seeking a proactive Program Manager and Analyst to join the AppleCare Project Portfolio Management team in Austin. You will guide capital planning cycles, manage governance programs, and partner with product owners on testing for Stratosphere.

You will drive intake, review submissions, and coordinate weekly planning forums while ensuring compliance, cost control, and continuous improvement across IT planning and reporting domains.

Qualifications

• 3–5+ years of project/program management or PMO operations experience.
• Lead cross-functional planning cadences and shepherd proposals through multi-stage approvals.
• Establish or manage governance processes, audits, or continuous improvement programs.
• Track and reconcile contractor purchase orders and spend against allocations.
• Proficient in data analysis and testing/validation of portfolio tools.
• Strong verbal, written, and presentation skills with global collaboration.
• High data integrity and ability to manage multiple streams in a fast-paced environment.
• BS/BA degree or equivalent practical experience required.

Responsibilities

• Coordinate project idea intake, evaluate submittals, and facilitate weekly planning forums.
• Lead ITP track meetings, drive agenda topics, capture decisions, and assign follow-ups.
• Support testing for Stratosphere enhancements and ITP workflow updates.
• Track contractor POs, headcount, and vendor spend; monitor governance metrics.
• Oversee cost savings initiatives, efficiency gains, and process improvements.
• Coordinate the annual Enfold compliance audit and post-project lessons learned.

Skills

Project Management

Planning & Intake Facilitation

Governance & Controls

Financial & Vendor Tracking

Tool & Data Acumen

Communication & Stakeholder Management

Attention to Detail

Education

BS/BA degree or equivalent

Tools

Enterprise portfolio tools

Job description

Austin, Texas, United States Operations and Supply Chain

Imagine what you could do here. At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there's no telling what you could accomplish. At Apple, we’re a diverse collection of thinkers and doers, continually reimagining our products, systems, and practices to help people do what they love in new ways. Everything we build is the result of people in different roles and teams working together to make each other’s ideas stronger. That passion for innovation that goes into our products also applies to our internal practices, strengthening our dedication to leave the world better than we found it. Are you passionate about building an extraordinary customer experience?

We are seeking a proactive, resourceful, and detail-oriented Program Manager and Analyst to join the AppleCare Project Portfolio Management (PPM) team. In this role, you will be a vital contributor to our capital planning cycles and operational governance across Integrated Technology Planning (ITP) and organizational reporting.

Description

You will guide business tracks through the capital planning lifecycle, coordinating project idea intake, evaluating submittals, and facilitating weekly planning forums. Alongside planning delivery, you will steward foundational governance programs including tracking contractor purchase orders, managing cost-savings and innovation initiatives, leading post-project lessons-learned reviews, and coordinating the annual Enfold compliance audit. Throughout these efforts, you will partner closely with product owners on testing and user validation for Stratosphere, our internal portfolio management platform. Additionally, you will stay abreast of emerging technologies and modern tools, actively identifying opportunities to integrate them into daily workflows to drive continuous improvement, automation, and operational efficiency for the PPM team and our stakeholders. In this role, you will act as a central hub of consistency, accountability, and operational excellence within the AppleCare PPM team. Your core focus areas include:

Responsibilities

• Integrated Technology Planning (ITP) Program Management
• Capital Planning Communication: Disseminate capital planning guidance, schedules, intake expectations, and requirements across business track teams and project sponsors.
• Idea Intake & Submittal Coordination: Serve as a primary point of contact for project idea submissions, ensuring submissions clearly articulate the business problem, proposed solution, and strategic alignment.
• Idea Entry & Review: Review and validate submitted project concepts for completeness, data consistency, and readiness ahead of portfolio review milestones.
• Meeting Facilitation: Lead weekly ITP track meetings, driving agenda topics, capturing decisions, and following up on action items to keep planning cycles on track.
• Tool Testing Support: Participate in user acceptance testing (UAT) and feedback cycles for Stratosphere enhancements and ITP workflow updates.
• Org Reporting & Governance
• Contractor PO Tracking: Actively track, monitor, and reconcile contractor purchase orders, headcount allocations, and vendor spend.
• Cost Savings & Innovation Program: Oversee and track organizational cost-savings initiatives, efficiency gains, and process improvements across participating teams.
• Enfold Annual Audit: Coordinate and facilitate the annual Enfold audit process, ensuring documentation, system records, and compliance requirements are accurately fulfilled.
• Lessons Learned Program: Manage the intake, synthesis, and ongoing framework for post-project lessons learned, transforming operational insights into actionable best practices.
• Platform Validation: Support data integrity verification and testing for Stratosphere governance features and reporting modules.

Minimum Qualifications

• Project & Program Management: 3–5+ years of experience in project/program management, PMO operations, or business process re-engineering (BPR), ideally supporting technology or business operations teams.
• Planning & Intake Facilitation: Demonstrated ability to lead cross-functional planning cadences, guide business track stakeholders through idea entry and evaluation, and shepherd proposals through multi-stage approval funnels.
• Governance & Operational Controls: Hands-on experience establishing or managing governance processes, compliance audits, or continuous improvement programs.
• Financial & Vendor Tracking: Proven track record of tracking and reconciling contractor purchase orders (POs) and spend against allocation.
• Tool & Data Acumen: Strong proficiency in data analysis; practical experience testing, validating, or driving user adoption of enterprise portfolio tools.
• Communication & Stakeholder Management: Excellent verbal, written, and presentation skills with the ability to synthesize complex operational updates, facilitate productive meetings, and influence cross-functional partners across different global regions and time zones.
• Attention to Detail: High standard of data integrity, structured organization, and the ability to maintain momentum across concurrent work streams in a fast-paced environment.
• BS/BA degree or equivalent practical experience required.

Preferred Qualifications

• Experience with annual capital planning or resource allocation workflows.
• Ability to clearly describe complex processes through written documentation.
• Comfort navigating ambiguity and balancing operational governance with agile execution.
• Passion for exploring emerging technologies and productivity tools to automate and optimize team workflows.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant

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