Portfolio Compliance Coordinator, Commercial Real Estate

ZipRecruiter; Richfield (MN); On-site; USD 70,000 - 90,000; Full time

Job summary

A commercial real estate advisory firm is seeking a Portfolio Compliance Coordinator in Richfield, Minnesota. You will ensure compliance and operational integrity across a portfolio of real estate assets. This role requires 7+ years of experience in commercial real estate and proficiency in managing compliance processes. The ideal candidate will excel in a fast-paced environment while collaborating with various teams to maintain documentation and standards.

Qualifications

• 7+ years of experience in commercial real estate, preferably in asset or property management.
• Deep understanding of operational and compliance processes unique to commercial real estate.
• Excellent multitasking, prioritization, and organizational skills.

Responsibilities

• Ensure compliance standards are met across the portfolio.
• Identify compliance risks and propose solutions.
• Prepare and maintain service agreements and vendor documentation.

Skills

Experience in commercial real estate

Compliance processes

Microsoft Office Suite

Multitasking skills

Interpersonal skills

Analytical skills

Written communication skills

Tools

MRI property management software

Job description

Job Description

Salary:

IRG Realty Advisors (IRG RA) delivers comprehensive commercial real estate solutions for entrepreneurs, corporations, institutions, and government clients. Headquartered in Ohio, we manage over 100 million square feet of assets across 31 states, including office, retail, industrial, warehouse, multi-family, and land properties.

We specialize in developing and managing complex, large-scale mixed-use projects, with a core mission to improve communities through innovative, client-focused real estate solutions.

As an advisory firm, we provide strategic recommendations to enhance real estate investments throughout the entire lifecycle: acquisition, repositioning, stabilization, and exit planning. Our services include Property & Asset Management, Transaction Management, Development, Project Management, Consulting, and Facility Management.

We seek passionate, results-driven associates committed to professional growth and delivering exceptional outcomes for our clients and partners.

Job Summary:

As a Portfolio Compliance Coordinator, you will report to the Portfolio Compliance Coordinator Supervisor and play a vital role in ensuring the compliance, accuracy, and operational integrity of a growing portfolio of commercial real estate assets. This position supports the day-to-day execution of policies and procedures that safeguard our assets and drive performance, focusing on documentation accuracy, regulatory compliance, and cross-functional coordination.

You will oversee key compliance processes, including the New Property Checklist, New Tenant Checklist, Lease Abstraction, Aged Delinquencies, Tenant Closeout, and Certificate of Insurance (COI) documentation. You will also manage the preparation and auditing of service contracts and vendor COIs, ensuring all data and documentation meet company standards.

In this role, you will act as a liaison between the Senior Portfolio Manager (SPM), Property Managers (PMs), and Property Accountants to ensure consistency and compliance across all property-level operations, including capital projects, budgeting, and internal workflow approvals.

Key Responsibilities:

1. Partner with the SPM to ensure all PMs within the portfolio maintain strict adherence to compliance standards and operational accuracy.
2. Proactively identify compliance risks or inefficiencies and drive solutions that support operational improvement.
3. Prepare, review, and maintain all service agreements and vendor COI documentation in accordance with insurance and risk management standards.
4. Support Lease Administrators by gathering and organizing lease-related documentation, focusing on lease requirements.
5. Distribute and track new tenant welcome materials, including team introductions, tenant improvement contacts, and onboarding documentation.
6. Coordinate the tenant close-out process, ensuring accurate execution and complete documentation.
7. Monitor ongoing projects and manage task completion related to litigation, tax appeals, capex workflows, and more.
8. Collaborate with PMs, Lease Administrators, and AR to investigate and resolve billing discrepancies.
9. Partner with PMs and Property Accountants to verify and approve annual reconciliations and operating expense true-ups.
10. Maintain shared document drives, ensuring all digital files align with internal filing standards (New Document Filing Cross Reference).
11. Take on special projects and additional assignments from the SPM as needed.
12. Provide mentorship and support to junior team members to enhance team performance and ensure consistent execution of responsibilities.

Skills & Qualifications:

• 7+ years of experience in commercial real estate, with a strong preference for asset or property management experience.
• Deep understanding of operational and compliance processes unique to commercial real estate.
• Advanced proficiency in Microsoft Office Suite, particularly Word, Outlook, and Excel.
• Proven ability to work in a fast-paced, detail-oriented, and deadline-driven environment.
• Excellent multitasking, prioritization, and organizational skills.
• Strong interpersonal, analytical, and written communication skills.
• Experience with MRI or similar property management software is a plus.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

IRG RA provides equal employment opportunities. Discrimination of any type will not be tolerated. IRG RA is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or any other characteristic protected by law. In compliance with the Americans with Disabilities Act Amendments Act (A.D.A.A.), if you have a disability and would like to request an accommodation to apply for a position, email [e-mail].

IRG Realty Advisors participates in E-Verify. For more information on E-Verify, please visit e-verify.gov.

Note: All employment offers are contingent upon the successful completion of a background check, which includes a seven-year lookback, and a drug screening. These screenings will occur after the offer is accepted.