Portfolio Associate

Stephens; Little Rock (AR); On-site; USD 55,000 - 75,000; Full time

Job summary

Stephens is seeking a detail‑driven professional to handle portfolio account administration, performance analysis, and tax lot accounting for cost basis reporting to clients and the IRS. The role involves reconciling cash and security positions, maintaining cost basis per IRS guidelines, and reviewing corporate actions affecting performance calculations.

The position requires setting up new accounts and securities records, reconciling with custodians, and maintaining accurate data across

Qualifications

• Bachelor's degree in a related field.
• 1+ years of related experience and/or training.
• Equivalent combination of education and experience.

Responsibilities

• Set up new accounts on portfolio management system following exact guidelines and coding.
• Reconcile Portfolio cash and security positions for outside custodian accounts.
• Maintain accurate tax lot cost basis following IRS guidelines.
• Complete performance rate of return reconciliation and analysis for total portfolio.

Skills

Attention to detail

Analytical thinking

Microsoft Office

Data analysis

Time management

Communication

Organization

Confidentiality

Education

Bachelor's degree

Tools

Excel

Job description

Portfolio Account Administration, Performance Analysis and tax lot accounting for cost basis reporting to clients and IRS 1099's. Investment account reconciliations to custodians. Work with all multiple types of securities and investment accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Set up new accounts on portfolio management system following exact guidelines and coding.
• Set up new security master CUSIP records on portfolio management system and trading system.
• Reconcile Portfolio cash and security positions for outside custodian accounts,
• Maintain accurate tax lot cost basis following IRS guidelines.
• Perform security CUSIP and benchmark price analysis.
• Complete performance rate of return reconciliation and analysis for total portfolio, composite households, and CUSIP level.
• Gain knowledge of corporate actions such as spinoffs, splits, mergers, share class exchanges and effects on performance calculations.
• Problem solving for corporate actions and review of Form 8937 to interpret outcome of events.
• Reconcile portfolios upon request from brokers for date range performance reports.
• Add/change/remove benchmarks on portfolios, per broker’s request.
• Update time sensitive cash and/or positions in trading system, as required.
• Complete data entry, as required, for large projects that are manual across many portfolios.
• Update and maintain composites' performance for GIPS audit verification (Global Inv Performance Standards).
• Review marketing material for accurate performance reporting.
• Review Wash Sales and submit Service Center request to Clearing Firm when questions or errors arise.
• Set up new Model portfolios, update transaction’s as requested, and analyze model performance.
• Submit Service Center Request for Cost basis adjustments as needed for date of death transfers and gifted securities.
• Reconcile outside custodian portfolio accounts daily by comparing Stephens’ back office to portfolio systems.
• Resolve any differences daily and generate reports as necessary.
• Portfolio account performance analysis and maintenance.
• Research as necessary and resolve portfolio problems, some of which may be complex.
• Maintain files of both confidential and routine materials.
• Maintain supplemental database information and prepare Excel spreadsheets using portfolio data when necessary.
• Perform miscellaneous duties such as prepare price update, generate and distribute reports, make copies, send faxes, order supplies, create new files, maintain files, storage of historical files and maintain files on computer as necessary.
• Performs other tasks as assigned by management.

EDUCATION AND/OR EXPERIENCE

• Bachelor's degree in a related field.
• 1+ years of related experience and/or training.
• Equivalent combination of education and experience.

Knowledge, Skills, And Abilities

• Excellent verbal, written and organizational skills and strong attention to detail.
• Self-motivated with the ability to work independently in a fast-paced environment.
• Ability to prioritize and handle multiple tasks simultaneously.
• Analytical, critical thinking and problem solving skills with the ability to determine the appropriate action.
• Process management skills.
• Establish and maintain effective working relationships at all levels of the organization.
• Proficient in Microsoft Office Suite or similar software, with the ability to learn and utilize industry specific software as required.
• Ability to maintain confidentiality.
• Demonstrated reliability in attendance and work performance.
• Data Analysis and regulation interpretation.
• Advanced 10-key and alpha/numeric data entry accuracy.
• Basic accounting and database skills.

REQUIRED TESTING

• Microsoft Word
• Excel
• Alpha/Numeric Data Entry
• 10-Key