Portfolio Administrator - Orange County, CAOrange County - Hybrid

Rexford Industrial; Costa Mesa (CA); Hybrid; USD 57,000 - 67,000; Full time

Job summary

A leading industrial real estate firm in Costa Mesa, CA is seeking a Portfolio Administrator. In this hybrid role, you will support the management of a large portfolio, assist with invoicing, and maintain property data in the Yardi system. Ideal candidates should have a bachelor's degree and 3+ years of customer service experience. Competitive compensation includes a base salary and bonus eligibility.

Benefits

Comprehensive Benefits Package

Unlimited Paid Time Off

401(k) Employer Match Program

Professional Development Resources

Qualifications

• 3+ years of experience providing excellent customer service.
• Experience quickly learning different software systems.
• Ability to manage complex spreadsheets.

Responsibilities

• Support Portfolio Managers in managing a large portfolio of properties.
• Process daily invoices and tenant bill-backs.
• Prepare tenant notifications and ensure compliance.

Skills

Customer service

Software proficiency

Spreadsheet management

Education

Bachelor's Degree or equivalent experience

Tools

Yardi Elevate System

Job description

Portfolio Administrator - Orange County, CA

Portfolio Administrator - OC

Rexford Industrial Realty, Inc. is a leading, publicly traded industrial real estate investment and management company operating a $13 Billion industrial real estate portfolio.

Location: Costa Mesa, CA

Work Arrangement: This role follows a hybrid work model, offering a balanced blend of remote and in‑office work.

About The Role

• Support the Portfolio Managers in managing a large portfolio of industrial properties; you will report to the Senior Portfolio Manager.
• Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms.
• Support pre-posting of the monthly rent roll and distribution of monthly rent statements.
• Prepare tenant notifications of property activities and lease compliance.
• Maintain properties in Yardi Elevate System for service calls and ensure completion.
• Support the transition process of new acquisitions and dispositions.
• Communicate with tenants and vendors on maintenance issues.
• Assist Tenants with an online Tenant portal for rent payments and work order requests.
• Prepare job costs and work orders and obtain proper approvals, including Yardi input.
• Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including tracking within Rexford's tracking system.
• Help with tenant move-ins and move-outs processes, including checklist review.
• Assist the Manager and Director of Property Management with annual budgets.
• Help collect and update tenant and vendor insurance certificates.
• Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets).
• Support the team in generating Yardi reports; distribute monthly rent rolls, weekly capital, and space preparation reports.
• Maintain lease and contract files, and other files located within the corporate shared drive.
• Perform other activities as directed by the Managers and Director of Property Management to maintain a high operation standard.

About You

• Bachelor's Degree preferred or equivalent commercial property management experience.
• 3+ years of experience providing excellent internal and external customer service.
• 3+ years of experience quickly learning different software systems.

ADA Requirements

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, the employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.

Compensation

Rexford Industrial's reward plan includes a competitive compensation package, bonus eligibility, and stock incentive opportunities. The expected hourly rate range for this role is $27.40 to $32.21 (annualized equivalent $57,000 to $67,000), with a 10% discretionary annual bonus target and stock grant eligibility. The actual base salary and total compensation offered depend on factors including qualifications, experience, skills, education, certifications, and location. The final base salary and total compensation will be described in any offer letter.

What We Offer

• Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
• Unlimited Paid Time Off
• Bonus Eligibility & Long-Term Incentives
• 401(k) Employer Match Program
• Professional Development Resources
• Robust Health & Wellness Program
• Volunteer and Community Engagement Opportunities
• Employee Resource Groups committed to Diversity, Equity, and Inclusion.

We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers. Qualified applicants with arrest or conviction records will be considered for the position in accordance with the Los Angeles County Fair Chance Ordinance.

In accordance with the California Consumer Privacy Act, Rexford Industrial Realty, Inc. makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford's privacy policy, please visit