Portfolio Administration Analyst

DoubleLine; Los Angeles (CA); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

DoubleLine is seeking a Portfolio Administration Analyst to join the Portfolio Administration and Reporting Team. You will oversee portfolio accounting data, support global custody operations, and act as a control point in the operations lifecycle.

You will collaborate with middle office and custodians to resolve data discrepancies and drive process improvements using Excel, Power BI, Python, and SQL. Strong attention to detail and learning agility are essential.

Qualifications

• Ability to analyze complex data and investigate discrepancies.
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Responsibilities

• Oversee outsourced middle office data and maintain data accuracy.

Skills

Data analysis

Discrepancy investigation

Stakeholder communication

Process improvement

Automation interest

Attention to detail

Tools

Excel

Power BI

Python

SQL

Microsoft 365

Job description

The Portfolio Administration Analyst will be a member of the Portfolio Administration and Reporting Team, which is responsible for portfolio administration, client reporting, and performance. They will be responsible for overseeing portfolio accounting data and supporting global custody operations through the oversight of our middle office and custody service providers, as well as client custodians. This role serves as a key control function within the investment operations lifecycle by identifying, investigating, and resolving operational issues that impact data accuracy, trading activity, performance, and client reporting.

Job Functions

• Oversight of DoubleLine’s outsourced middle office service provider, collaborating with them to ensure data accuracy, improve processes, and minimize operational risk.
• Support projects related to process improvement, automation, data quality, and operational efficiency to assist with team-, department-, and firm-level initiatives.
• Assist in setting up and maintaining global custody accounts and tax documents for DoubleLine funds, ensuring required local markets are open and ready for trading.
• Work with custodians and fund administrators to ensure connectivity and communication between custodians, fund administrators, and middle office.
• Lead and facilitate regular meetings with internal and external stakeholders to address issues and ensure alignment of objectives.
• Research daily data discrepancies between DoubleLine’s fund administrators and middle office. Perform root cause analysis on recurring breaks and recommend process improvements where applicable.
• Review and resolve cash and asset reconciliation breaks in a timely manner by partnering with our middle office, internal teams, custodians, and/or fund administrators.
• Develop and maintain operational procedures, reports, and documentation.

Qualifications

• Demonstrated ability to analyze complex data, investigate discrepancies, and drive issues through resolution; exposure to investment operations or financial services is a plus.
• Ability to quickly learn investment operations workflows, systems, and service-provider relationships; familiarity with global custody, fund accounting, or middle-office processes is helpful but not required.
• Proficiency with Microsoft 365 required.
• Demonstrated ability and interest in using data, technology, automation, and AI to investigate problems, identify patterns, and improve processes. Experience with tools such as Excel, Power BI, Python, SQL, or similar is a plus.
• Basic knowledge of fixed income instruments preferred.

A successful analyst will:

• Proactively take ownership of inquiries and issues from identification through resolution with an appropriate sense of urgency, providing timely communication, and escalating when necessary.
• Demonstrate a dedication to ongoing learning by asking questions, challenging assumptions, and seeking to understand root causes.
• Develop a thorough, end-to-end understanding of processes to identify meaningful opportunities to strengthen controls, improve efficiency, and drive continuous improvement.
• Think critically when solving problems and addressing operational risks.
• Be an analytical thinker who is comfortable leveraging data visualization tools to identify key trends and insights.
• Have outstanding attention to detail.

Base Salary Range

The estimated base salary range for this position is $95,000 - $105,000. In addition to base salary, this position is eligible for an annual discretionary bonus, plus a comprehensive benefits package.