Portfolio Accountant

Midland Atlantic Properties, Inc.; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Midland Atlantic Properties, Inc. in Cincinnati, OH is seeking a Portfolio Accountant to manage financial administration, reporting, budgeting, CAM and utility recoveries across a multi-property retail portfolio.

You will partner with Property Managers and the Accounting team to ensure accurate tenant billings, expense recoveries, and timely financial closes. Strong Excel skills and real estate accounting knowledge are essential.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• 3+ years of accounting experience, ideally in retail or commercial real estate/property management.
• Working knowledge of CAM reconciliations, expense recoveries, and lease-driven billing.
• Strong Excel skills; comfortable with large data sets and multi-property reporting.
• Solid understanding of general and accrual accounting principles.
• Excellent organizational skills with the ability to manage multiple deadlines.
• Strong written and verbal communication skills for interaction with management, ownership, and tenants.

Responsibilities

• Review monthly property financial reporting packages and analyze operating results.
• Investigate large variances with expenses and review with Property Management.
• Assist with monthly, quarterly, and annual close processes.
• Support ownership, lender, and management reporting requests.
• Analyze trends in operating expenses and identify opportunities for cost savings.
• Review CAM reconciliations for accuracy; maintain supporting documentation.
• Assist with budgeting and forecasting for annual operating budgets and capital expenditures.
• Assist Property Management to update forecasts and monitor budget performance.
• CAM, Tax & Insurance Recoveries: Review real estate tax, insurance, and operating expense recoveries; resolve disputes.
• Utility Management & Recovery Audits: Manage utility billing and recovery programs; conduct audits.
• Accounts Receivable Support: Delinquency resolution; aging analysis; vendor setup and review of invoices.
• Property Management Support: Provide financial guidance on recoveries, budgeting, and operating costs.

Skills

Strong Excel skills

Attention to detail

Communication skills

Multi-property reporting

Education

Bachelor’s degree in accounting/finance

Tools

Microsoft Excel

Job description

The Portfolio Accountant is responsible for the financial administration,

reporting, budgeting, expense recovery, reconciliation, and utility management functions for a

portfolio of retail shopping centers. This position partners closely with Property Managers, the

Lease & Tenant Coordinator, and the Accounting team to ensure the accuracy of tenant billings,

operating expense recoveries, financial reporting, budgets, forecasts, and property accounting

records.

The role serves as the primary resource for the billing and collection of Common Area

Maintenance (CAM), real estate tax, insurance, and utility cost recoveries, while supporting

operational decision-making through accurate and timely reporting.

Qualifications

Bachelor’s degree accounting, finance, or a related field required.

3+ years of accounting experience, ideally in retail or commercial real estate/property

management.

Working knowledge of CAM reconciliations, expense recoveries, and lease-driven billing

Strong Excel skills; comfort working with large data sets and multi-property reporting.

Solid understanding general and accrual accounting principles.

Excellent organizational skills and ability to manage competing deadlines across a multi-

property portfolio.

Strong written and verbal communication skills for interaction with Property

Management, ownership, and tenants.

Systems & Tools

Microsoft Excel (required): Microsoft Office Suite

Essential Duties and Responsibilities

Review monthly property financial reporting packages and analyze operating results.

Working with accounting to resolve any discrepancies found.

Investigate any large variances with expenses and review with Property Management.

Reclassify expenses to maintain accurate financial records.

Assist with monthly, quarterly, and annual close processes.

Support ownership, lender, and management reporting requests.

Analyze trends in property operating expenses and identify opportunities for cost

savings.

Budgeting & Forecasting

Assist Property Management in the preparation of annual operating budgets.

Assist with capital expenditure budgeting and project tracking.

Assist Property Management to update forecasts based on operational changes and

projected expenditures.

Monitor budget performance and identify significant variances requiring corrective action.

CAM, Tax & Insurance Recoveries

Review annual CAM reconciliations for retail properties to ensure correct billings.

• Review recoveries for real estate taxes, insurance, and operating expenses.
• Work with Lease & Tenant Coordinator to confirm lease language and expenses on the reconciliations are both in line.
• Work with Lease & Tenant Coordinator on answering questions from tenants regarding their reconciliations and recovery calculations.

Research and resolve CAM disputes in coordination with Property Management.

Maintain supporting documentation for all reconciliations and recovery billings.

Monitor recovery pools and gross-up calculations where applicable.

Utility Management & Recovery Audits

Manage utility billing and recovery programs across the portfolio.

Conduct periodic utility audits to identify billing omissions and revenue leakage.

Review utility invoices for accuracy and allocation.

Calculate and process tenant utility recoveries.

Work with Property Management to identify opportunities for additional utility

Maintain utility recovery schedules and supporting documentation.

Generate miscellaneous tenant billings and adjustment invoices.

Review recurring charges established by the Lease & Tenant Coordinator for accuracy

and consistency with lease requirements.

Ensure rent escalations, recovery billings, percentage rent charges, and other lease-

related revenues are properly reflected within accounting systems.

Identify and correct billing discrepancies and missed revenue opportunities.

Prepare tenant account statements and outparcel statements as requested.

Assist in resolving account discrepancies, unapplied cash, credits, and prepayments.

Accounts Receivable Support

Partner with the Lease & Tenant Coordinator on delinquency resolution efforts.

Review aging reports and identify trends requiring management attention.

Research tenant account histories and supporting documentation for collection and legal

purposes.

Assist with collection reporting and bad debt analysis.

Establish vendors in accounting systems and maintain vendor records.

Review invoices for proper coding and expense allocation on contracted services.

Ensure expenses are charged to the correct property and general ledger accounts.

Support Property Management with vendor payment inquiries and account reviews.

Property Management Support

Provide financial guidance to Property Management regarding recoveries, budgeting,

and operating expenses.

Assist in evaluating service contracts, utility expenses, and controllable operating costs.

Support acquisition, disposition, and due diligence activities related to property

Participate in special projects and portfolio analysis initiatives.