Port Alpha Operations Specialist

jobs.frontdoordefense.com - Jobboard; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive medical insurance

Dental and vision insurance

Generous PTO and holidays

Paid parental leave

401(k) plan with company match

Stock options

Life and disability insurance

Pet insurance

Free lunch benefit

Unlimited free drinks and snacks

Job summary

Saronic Technologies, based in Austin, TX, is looking for an Operations Specialist to coordinate cross-functional activities within the Port Alpha team. The role involves ensuring alignment between internal teams and managing project milestones effectively.

The ideal candidate will have a Bachelor's degree and over 3 years of experience in managing complex projects, preferably in the maritime sector. The position includes comprehensive medical and dental insurance, generous PTO, and a competitive salary.

Qualifications

• 3+ years of experience supporting complex projects or operations teams.
• Ability to track multiple workstreams and priorities simultaneously.
• Experience in the maritime industry working in shipyards or onboard vessels.

Responsibilities

• Coordinate activities across the Port Alpha development team and external consultants.
• Maintain centralized tracking of key issues, decisions, and action items.
• Support preparation and coordination of internal program meetings.

Skills

Organizational skills

Coordination skills

Excellent communication skills

Education

Bachelor's degree in business, engineering, project management, or related field

Tools

Project management tools (Smartsheet, Jira, Asana)

Job description

Port Alpha Operations Specialist

Coordinate cross-functional Port Alpha activities to ensure on-time milestones and informed leadership

About The Role

Operations Specialist

Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms.

Job Overview

The Operations Specialist provides operational coordination across the growing Port Alpha team and its external partners as well as executes special projects critical to the success of the Port Alpha program.

As Port Alpha progresses through planning, engineering, and construction phases, the Operations Specialist helps maintain alignment between internal teams, consultants, and vendors by organizing information flow, tracking progress, and supporting structured decision-making.

The role supports leadership by ensuring that priorities, risks, and dependencies are clearly visible and that actions are followed through to completion.

Responsibilities

• Program Coordination

  Coordinate activities across the Port Alpha development team and external consultants.

  Track and report progress across key project workstreams including engineering, operations planning, infrastructure development, and vendor engagements.

  Maintain clear visibility into project priorities, milestones, and dependencies.

  Action & Issue Tracking

  Maintain centralized tracking of key issues, decisions, and action items.

  Follow up with responsible parties to ensure progress and closure.

  Escalate risks or delays that may impact schedule or program objectives.

  Meeting & Decision Support

  Support preparation and coordination of internal program meetings, workshops, and reviews.

  Document decisions, action items, and key discussion points.

  Ensure follow-up actions are clearly communicated and tracked.

  Vendor & Partner Coordination

  Help coordinate communication with engineering consultants, equipment vendors, and other external partners.

  Track deliverables, inputs, and required responses from external parties.

  Ensure information flows effectively between vendors and internal teams.

  Status Reporting

  Compile regular program status updates.

  Consolidate inputs from multiple workstreams into clear summary updates.

  Support preparation of materials for leadership reviews and executive meetings.

  Information Management

  Maintain organized program documentation and shared resources.

  Ensure key project documents, deliverables, and references are easily accessible to the team.

  Support structured knowledge capture as the project evolves.

  Special Projects

  Support execution of special projects assigned by Port Alpha leadership that are critical to program development and operational readiness.

  Conduct research, analysis, and coordination activities to advance strategic initiatives, vendor engagements, and operational planning efforts.

  Assist with development of presentations, briefing materials, and internal reports used to support decision-making.

  Coordinate cross-functional efforts for short-term initiatives that fall outside normal project workstreams.

  Help drive progress on high-priority tasks that require rapid coordination across teams or external partners.

  What Success Looks Like

  Program leadership has clear visibility into issues, decisions, and next actions.

  Key tasks and deliverables are tracked and completed on schedule.

  Cross-functional communication between teams and vendors is efficient and organized.

  Meetings are well-structured and result in clear decisions and follow-through.

  Special projects are executed efficiently and contribute to advancing program priorities.

  The Port Alpha team operates with improved coordination as the program grows.

Qualifications

• Required

  Bachelor's degree in business, engineering, project management, or related field.

  3+ years of experience supporting complex projects or operations teams.

  Strong organizational and coordination skills.

  Ability to track multiple workstreams and priorities simultaneously.

  Excellent written and verbal communication skills.

  Preferred

  Experience supporting engineering, construction, manufacturing, or infrastructure projects.

  Experience in the maritime industry working in shipyards or onboard vessels.

  Familiarity with project management tools (Smartsheet, Jira, Asana, or similar).

  Experience coordinating cross-functional teams or vendor engagements.

  Experience preparing leadership-level status updates or program summaries.

Benefits

Medical Insurance: Comprehensive health insurance plans covering a range of services

Saronic pays 100% of the premium for employees and 80% for dependents

Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care

Saronic pays 100% of the premium under the basic plan for employees and 80% for dependents

Time Off: Generous PTO and Holidays

Parental Leave: Paid maternity and paternity leave to support new parents

Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses

Retirement Plan: 401(k) plan with company match

Stock Options: Equity options to give employees a stake in the company's success

Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage

Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline

Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office

Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.