Polling Coordinator - Elections

Williamson County; Georgetown (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Williamson County is seeking a staffing and polling location coordinator to oversee recruitment, onboarding, and deployment of elections workers across early voting and election day operations.

Responsibilities include collaborating with officials, using GIS to select sites, maintaining payroll documents, and coordinating logistics for equipment and locations. ADA compliance and Texas Election Code knowledge are required.

Qualifications

• Associate degree in Government, Public Administration, Business Administration, or a related field and one year of coordinating experience including recruiting and onboarding; OR an equivalent combination of education and experience
• Knowledge of ADA compliance and Texas Election Code

Responsibilities

• Oversees the recruitment and onboarding of elections workers such as election judges, supervisors, clerks, and central count workers
• Collaborates with election parties, elected officials and state entities on staffing concerns
• Utilizes GIS software to identify and locate polling locations within Williamson County
• Maintains and updates poll worker databases and management systems
• Coordinates and reserves various polling locations for early voting and election day
• Develops marketing and communication materials for polling locations
• Acts as liaison for recruiting and payroll concerns and handles frontline inquiries

Skills

Recruiting

Onboarding

GIS Mapping

ADA Compliance

Payroll Coordination

Public Outreach

Vendor Coordination

Education

Associate degree in Government/Public Administration/Business Administration

Bachelor’s degree in related field (preferred)

Tools

GIS Software

Payroll Systems

Job description

Reporting directly to Field Supervisor, responsible for identifying and reserving polling sites including overseeing the coordination and staffing needs of poll staff. Ensures polling locations follow the Texas Election Code for early voting and election day.

• Oversees the recruiting and onboarding of elections workers such as election judges, supervisors, clerks, and central count workers
• Works in collaboration with other department staff to recruit ballot board members, public testers and other temporary/seasonal workers, as necessary
• Collaborates with election parties, elected officials and state entities on staffing concerns including confirming election participation parameters
• Utilizes GIS (Geographical Information Systems) software to identify and locate polling locations within Williamson County
• Conducts analysis to ensure polling locations are American Disability Act (ADA) compliant
• Maintains and update poll worker databases and management systems
• Serves as primary contact for recruitment questions from the public, and internal and external entities
• Processes and maintains payroll forms and documents and aids third party payroll firm
• Creates and maintains polling locations contact sheets
• Collaborates with the Operations Supervisor to schedule logistical and equipment deliveries
• Coordinates and reserves various polling locations for early voting and election day
• Conducts analysis and research to determine the number of polling locations needed to accommodate election participation
• Collaborates with leadership on determining election equipment, and furniture needs for polling locations
• Prepares and tracks various financial documents associated with reservations, recruitment, and equipment cost
• Develops marketing and communication materials for polling locations
• Oversees and conducts poll worker recruiting events and serves as liaison for recruiting and payroll concerns
• Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
• Cross-trains with office staff in other areas to ensure continuity of departmental operations
• Communicates frequently via telephone, e-mail, and in person with poll workers and the general public
• Monitors multiple departmental email accounts relating to poll workers and locations
• Attends all meetings and trainings, as required
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to - Field Supervisor
• Direct Reports - No

PHYSICAL DEMANDS

• Position involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment
• Position involves safely operating a motor vehicle

ENVIRONMENTAL FACTORS

• Work is primarily indoors
• May be required to perform some work outdoors in inclement weather (heat, cold, wet conditions)
• Regular travel between work sites as required

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• Associate degree in in Government, Public Administration, Business Administration, or a related field and one (1) year of coordinating experience including recruiting and onboarding; OR an equivalent combination of education and experience
• Knowledge of ADA compliance and Texas Election Code

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid Texas driver’s license

PREFERRED QUALIFICATIONS

• Bachelor’s degree in a related field
• Two (2) years of election worker recruiting and polling location scouting experience
• Prior experience working in Elections and/or public-sector environment

• Knowledge of mapping software
• Registered Election Official (REO) Certification within two (2) years of employment
• Certified Elections Registration Administrator (CERA) Certification within five (5) years of employment

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.