Policy & Program Coordinator (Technician IV) - Denver

Colorado Department of Transportation; Denver (CO); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

PERA retirement

Paid time off

Job summary

Colorado Department of Transportation seeks an operational support professional to assist executive leadership, coordinate calendars, prepare briefing materials, and support policy and legislative activities in a fast-paced environment.

The role emphasizes discretion, strong organization, and customer service while engaging with legislative staff and state partners. A hybrid work arrangement is typical, with travel across the Metro Denver area as needed.

Qualifications

• Experience in government or political environments.
• Ability to assist with policy analysis and research.
• Drafting policy communications and providing high-level support.

Responsibilities

• Provide administrative and scheduling support to executive leadership.
• Coordinate calendar logistics and back up calendars for executives.
• Prepare briefing materials, agendas, and talking points.
• Manage correspondence, invoices, travel, and meeting logistics.
• Track legislation, monitor news, and draft summaries and fact sheets.
• Route constituent inquiries and support confidential matters.

Skills

Government/political environment

Policy analysis

Research topics impacting operations

Drafting policy/communications

High-level technical support to execs

Education

Public Policy / Public Administration background

Job description

Department Information

This position is only open to Colorado state residents. New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

Department InformationThis position is only open to Colorado state residents. New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year. About CDOT CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness . CDOT for All CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive. The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

Description Of Job

About the Position

As an operational support role to executive leadership, the Policy and Program Coordinator provides dependable administrative, operational, and analytical support to CDOT’s Deputy Director of Strategy & Planning, Legislative Liaison, and the Office of Policy & Government Relations. Serving as a point of contact and liaison, this role coordinates calendar logistics, daily office administration, written communications support, legislative tracking, and policy research assistance. The ideal candidate brings strong organizational skills, excellent customer service, discretionary judgment with confidential matters, and a desire to learn state transportation policy in a fast-paced executive environment.

Your duties and responsibilities

• Provide reliable administrative and scheduling support across executive operations.
• Calendar & Schedule Coordination: Manage the Deputy Director’s daily schedule and serve as backup support for the Executive Director’s calendar. Coordinate meeting requests, track competing scheduling priorities, and arrange meetings with agency leadership, Commissioners, and external partners.
• Meeting Prep & Briefing Support: Help assemble meeting background materials, agendas, slide decks, talking points, and memos prior to executive engagements.
• Operational & Logistical Support: Handle core administrative tasks including correspondence, invoice processing, mail handling, room reservations, video conferencing setup, travel, and backup logistics for Transportation Commission meetings.
• Follow-Up & Confidentiality: Track meeting action items, maintain confidentiality on sensitive office matters, and adapt quickly to shifting daily priorities.
• Customer & Stakeholder Service: Serve as a professional, welcoming point of contact for inquiries from legislative staff, CDOT colleagues, and state partners, routing issues to appropriate subject matter experts and ensuring queries are closed out.
• Drafting & Copyediting: Assist in preparing, reviewing, and proofreading briefing summaries, fact sheets, press communications, talking points, and reports for executive review.
• Information Monitoring: Track news sources and agency updates to stay informed on key transportation topics and support accurate document preparation.
• Legislative Tracking & Attendance: Monitor and track proposed state legislation, attend legislative hearings and committee sessions, and draft basic summaries and fact sheets.
• Constituent Inquiry Routing: Help log, research, and coordinate responses to public and legislative questions received through legislative offices.
• Research & Data Gathering: Gather information, summarize policy documents, and assist with basic organizational data collection under supervisor guidance to inform executive decision-making.
• Project Support & Tracking: Help organize project details, track timelines, maintain decision logs, and monitor progress on office deliverables.
• Status Reporting: Help flag potential schedule delays or issues to leadership to ensure projects stay on schedule and aligned with agency objectives.
• Other duties as assigned.

Work Environment

• Your schedule will primarily be 8:00 am - 5:00 pm work hours, Monday - Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
• You will likely work a hybrid schedule with a combination of in-office and remote work. Will typically be in the office at least 3 days per week.
• Travel required during work hours throughout Metro Denver/Front Range.
• Occasional overnight travel to other parts of Colorado.
• Politically sensitive environment requiring confidentiality.

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

Class Code & Classification Description:

H4M4XX Technician IV

Minimum Qualifications

Experience Only

• At least 4 years of experience in any combination of the following:
  • Working within government and/or political environments.
  • Assisting with or conducting policy analysis.
  • Researching topics that impact an organization’s operations.
  • Drafting policy or other types of communications for an organization.
  • Providing high-level technical support to managers or executives.

OR

Education And Experience

• A combination of relevant education and experience equal to at least 4 years.
  • Education from an accredited college or university with coursework in Public Policy, Political Science, Public Administration, Communications, Journalism, Media Studies, or another field of study related to the duties of this position will be considered.
  • Experience in any of the following will be considered:
    • Working within government and/or political environments.
    • Assisting with or conducting policy analysis.
    • Researching topics that impact an organization’s operations.
    • Drafting policy or other types of communications for an organization
    • Providing high-level technical support to managers or executives.
• Working within government and/or political environments.
• Assisting with or conducting policy analysis.
• Researching topics that impact an organization’s operations.Drafting policy or other types of communications for an organization
• Providing high-level technical support to managers or executives.

Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts:

If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Condition of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information is included in the supplemental information section.

Preferred Qualifications

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Ability to handle confidential information;
• Experience working in a government setting;
• Experience