Policy Contract Support Specialist

XLA; Virginia (MN); On-site; USD 72,000 - 88,000; Full time

Job summary

XLA seeks a Contract Support Specialist specializing in policy, onsite in Arlington, VA, eligible for a U.S. Secret Clearance. The role focuses on pre- and post-award acquisition support, policy drafting, and training across DOJ procurement procedures.

Local candidates only; on-site five days a week in a federal office setting. Salary around $80,000 with standard benefits. Responsibilities include developing templates, conducting market research, and ensuring audit readiness while applying

Qualifications

• Knowledge of FAR regulations and policy analysis.
• Experience drafting and interpreting policies and procedures.
• Experience contributing to pre- and post-award acquisition activities.
• Ability to train and present policy programs.

Responsibilities

• Provide pre- and post-award acquisition support under contractor services.
• Draft and interpret policies and update acquisition templates.
• Develop training for policy programs and present to offices.
• Review regulations and assess impact on current policies.
• Assist in evaluating program effectiveness with data.
• Provide training to AWF and Government PCHs.
• Ensure audit readiness and compliance with procedures.

Skills

FAR knowledge

Technical writing

Policy training

Policy review

Policy drafting

Contracting

Audit readiness

Market research

Pre/Post award

Education

Bachelor’s degree

FAC-C/DAWIA Certification

Tools

UFMS

Job description

XLA is currently seeking a Contract Support Specialist specializing in policy that is eligible to obtain a U.S. Secret Clearance to support our DEA client onsite in Arlington, VA. Candidates must be local to the Arlington area, as this position is onsite in a federal office setting 5 days/week.

Salary: $80,000

General Experience:

Provide pre- and post-award acquisition support under contractor services. Assist with market research, documentation, and training development. Maintaining acquisition templates and ensure audit readiness. This contractor covers both pre- and post-award acquisition activities, with explicit exclusion of contract negotiation and some support to the Government Purchase-Card Program relative to training. The contractor operates in accordance with applicable regulations (FAR, JAR, and DOJ policies) and internal DOJ procurement procedures. The contractor provides professional acquisition support services to the customer, supporting both pre- and post-award activities (excluding negotiation). Services encompass a wide range of contracting methods and types, in accordance with applicable regulations and policies.

Roles & Responsibilities

(A) General Acquisition Support

• Must be knowledgeable of Federal Acquisition Regulations (FAR)
• Must be experienced in technical writing
• Experience in acquisition and policy training, implementing, and presenting training.
• Experience reviewing regulations and determining impact on current policies
• Must be able to draft and interpret policies
• Assist in evaluating program effectiveness using quantitative and qualitative data to determine if goals and objectives are met.
• Assist in policy reviews
• Conduct or assist in formal training for program offices.
• Develop acquisition checklists and templates and update clauses, provisions, forms, etc.
• Provide comprehensive acquisition support in accordance with applicable regulations.
• Develop and assist with providing training to the AWF and Government PCHs.

(B) Pre-Award (excluding negotiations):

• Conduct market research/analysis to determine availability and competitiveness of requirements.
• Prepare contractual documents (solicitations, awards, related documentation) using UFMS.
• Coordinate with requiring activities, industry stakeholders, and other parties as needed.
• Compile and maintain complete contractual files.
• Respond to the agency’s needs in a timely manner.
• Time is of the essence and Contractor must have a sense of urgency in responding to requests.
• Contractor’s reviews of documents must provide feedback of substance that demonstrates the wealth of knowledge and expertise required in the federal procurement filed.

(C) Post-Award (excluding negotiation)

Perform majority of post-award procurement functions, including contract administration activities except for negotiation-related actions.

• Perform analytical, administrative, coordinating, and monitoring tasks related to pre and post award functions.
• Implement contract changes within the scope of delegated authority and approved procedures.
• Manage updating acquisition templates, forms, documentation, provisions, clauses, records, and reporting to ensure compliance and audit readiness.
• Develop acquisition checklists
• Respond to mailbox inquiries
• Develop and assist with providing training to the AWF and Government PCHs.
• Respond to the agency’s needs in a timely manner.
• Time is of the essence and Contractor must have a sense of urgency in responding to requests.
• Contractor’s reviews of documents must provide feedback of substance that demonstrates the wealth of knowledge and expertise required in the federal procurement filed.

Minimum Education/Certification/Experience:

• Must have bachelor’s degree with a minimum of five years’ experience in the field of Contracting and procurement or equivalent combination of formal education and experience (7 years of directly related experience will substitute for education).
• FAC-C or DAWIA Certification in Contracting strongly preferred.

EEO Statement

XLA is committed to the full inclusion of all qualified individuals and is an equal opportunity employer committed to supporting equality and integrity in the workplace, professional development and education, and an entrepreneurial atmosphere.

We encourage qualified individuals with disabilities to apply. If a reasonable accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact our HR team by phone at 703-584-8317 or via email at [e-mail]. For persons who are deaf, hard of hearing, deafblind, or deaf-disabled, XLA will provide an American Sign Language (ASL) interpreter where needed as a reasonable accommodation for the hiring processes.

We are proud to be an EEO/VETERAN EMPLOYER.

All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against for self-identifying with either category.