Police Services Technician - Part-Time

City of Greeley; Colorado; On-site; USD 37,000 - 47,000; Part time

Job summary

City of Greeley in Colorado is seeking a part-time Records Technician to support the Police Department by processing public records requests, maintaining chain of custody, and releasing documents in compliance with CCJRA and CORA. The role includes data entry and handling digital media from evidence systems.

The position requires a high school diploma, one year of relevant experience, and a valid driver’s license; candidates may combine education and experience.

Qualifications

• High school diploma or equivalent required.
• Minimum one year of relevant experience.
• Combination of related education, experience, certifications and licenses accepted.

Responsibilities

• Processes and releases criminal justice records requests.
• Develops and maintains record release procedures.
• Downloads digital media files and completes chain of custody.
• Keeps CCJRA procedures and policies up to date.
• Determines methods to address records requests and assists with improvements.
• Communicates with Records Manager to apply CCJRA laws.
• Responds to public records requests in compliance with CCJRA.
• Searches and redacts records and media as required.

Skills

General office practices

Attendance / punctuality

Credible testimony

Software applications

Clear communication

Policies & procedures

Teamwork

Record management

Scanning / records

Independent work

Education

High school diploma or equivalent

One year of relevant experience

Combination of education/experience/certs

Tools

Word processing

Spreadsheets

Presentation software

Databases

Job description

Anticipated Hiring Range: $26.57 - $33.77

This position is a part‑time, temporary position and is contingent upon the City’s operational needs and available funding.

Job Summary

Provides customer service to citizens from the Police Department giving citizens general information, directing them to the proper City department and delivering limited police service. Performs data entry into the records management system. Processes Colorado Criminal Justice Records Act (CORA / CCJRA) requests. Duties and responsibilities of this position include reviewing and preparing law enforcement reports, body worn camera, audio, and video recordings for release to internal and external customers.

Experience, Education, and Skills

Minimum Requirements

• High school diploma or equivalent.
• One (1) year of relevant experience

OR

• Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job,

AND

• Possession of a valid driver’s license

Knowledge, Skills and Abilities

• General office practices and procedures.
• Report to work on time and maintain an acceptable attendance record.
• Must be able to render credible testimony in judicial and administrative proceedings.
• Routine software and business application including, but not limited to, word processing, spreadsheets, presentation software, and databases.
• Communicate clearly and concisely, both verbally and in writing.
• Read and comprehend department and City rules, regulations, policies, and standard operating procedures.
• Establish and maintain effective working relationships with other City employees, representatives of other agencies and organizations, and members of the community.
• Accomplish the assigned workload in a timely manner and meet established performance standards and objectives.
• Organize and manage time to successfully complete tasks and projects.
• Work in a team and production environment.
• Record retention schedules and record management.
• Scanning equipment, electronic file management, and record keeping systems.
• Develop, analyze, and evaluate record keeping systems.
• Perform duties independently without close supervision.

Essential Functions

Duties & Responsibilities

• Processes and releases criminal justice records requests.
• Develops and maintains record release procedures.
• Downloads digital media files from the evidence management system and completes appropriate chain of custody.
• Stays up to date on current and applicable CCJRA laws, CORA laws, and senate bill changes and makes recommendations on how the agency can comply with said laws.
• Ensures the department’s CCJRA procedures, processes, and other documentation are up to date with current and accurate content.
• Determines the method of addressing police records requests.
• Improve practices and procedures and make recommendations for efficient and accurate processes.
• Communicates with the Records Manager to interpret and apply CCJRA laws, utilizing experience and judgment to accomplish these tasks.
• Responds to requests for public records in accordance with CCJRA regulations and departmental policies and procedures, redacting as necessary prior to release.
• Searches, compiles, reviews, analyzes, redacts, and processes open records requests for relevant body worn camera, dispatch recordings, digital media, as well as other documents and data records.
• Provides quality assurance for the documentation, release, and redaction of body‑worn camera video and records.
• Assists in implementing records retention guidelines and prepares, scans, and purges documents and files in compliance with said policies, procedures, regulations, and public records laws.
• Acts as a resource and subject matter expert for records employees as needed regarding CCJRA laws, policies, requirements, and software tools used to perform searches, analysis, and redaction of records data.
• Keeps informed of current technical advancements and industry changes and makes recommendations for digital records request platforms.
• Communicates and collaborate with other law enforcement agencies on current CCJRA practices.
• Maintains confidentiality and integrity of sensitive information obtained or reviewed.
• Performs other duties as assigned.

Supervisory Responsibilities

• N/A

Work Environment and Physical Requirements

Work Environment

• Heavy public contact in person and by telephone.
• Works primarily in an office environment.
• Extended periods of time at a fixed workstation.
• Frequent and inflexible deadlines.

Physical Requirements

• Vision enough to read computer keyboards, reference books, and other written documents.
• Communication skills to interface with other departments and agencies.
• Manual dexterity enough to operate computer keyboards, other office equipment, and to complete paperwork.

EOE Statement:

The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ADA Statement

We are committed to an inclusive and barrier‑free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: [e-mail] .

Conditions of Employment:

Candidates must successfully complete all pre‑employment screenings and employment eligibility verification. Pre‑employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre‑employment screenings, please visit our career page HERE.