Police Reports Reviewer I - SR-12

County of Hawai`i; Hilo (HI); On-site; USD 49,000 - 52,000; Full time

Benefits offered by this job

Vacation time

Sick leave

Holidays

Training opportunities

Tuition reimbursement

Public Service Loan Forgiveness

Retirement plan

Flexible spending plan

Health benefit plans

EAP

Group life insurance

Job summary

County of Hawai‘i seeks a Police Reports Reviewer I in Hilo to perform clerical work in a central police reports follow-up operation. You will receive formal and on-the-job training in crime classification, reporting procedures, and evidence requirements.

The position is a career ladder entry with progression to Police Reports Reviewer II; a competitive benefits package accompanies this full-time role, with duties expanding as you gain experience.

Qualifications

• Graduation from high school and/or substitution options described in the policy.
• Three (3) years of clerical experience; one (1) year involving filing and maintenance of police case/incident reports.
• Associates or higher degree may substitute for clerical experience on a year-for-year basis; transcripts may be required.

Responsibilities

• Process police reports for first readings by indexing and coding; review for proper classification and disposition.
• Draft routine correspondence; reopen cases with incomplete investigations; initiate follow-up on cases.
• Maintain evidence control file; dispose of evidence when cases close; assist in vehicle disposition and log abandoned vehicles.
• Operate typewriter, computer terminal, and other office equipment; perform related duties as assigned.

Skills

Police records filing

Data entry

Attention to detail

Communication skills

Education

High school diploma

Associates degree substitution

Bachelor’s degree substitution

Tools

Typewriter

Computer terminal

Office software

Job description

Performs a variety of difficult clerical work in a central police reports follow-up operation; receives training in follow-up methods and procedures; and performs other related duties as required.

There is one (1) immediate permanent full-time vacancy with the Hawai'i Police Department - Records & Identification Section in Hilo.

This Police Reports Reviewer I, SR-12 position is a career ladder position. The next level in the series is Police Reports Reviewer II, SR-15, $4,221/month. Persons hired into career ladder positions must meet minimum qualifications for the next level in the career ladder series, perform work at the higher level, and meet performance requirements to move to the next level in the career ladder series.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Receives formal and on-the-job training in police follow-up operations to include crime classification and coding, various criminal investigation reporting procedures, and evidence requirements.

• Participates primarily in the processing of police reports for first readings by checking that police reports are properly indexed and coded, reviewing reports to insure proper classification and disposition of cases, correcting erroneous data, drafting routine correspondence concerning case specifics, reopening cases with incomplete investigation and/or unclear information, initiating investigative "ticklers" to correct information and to request additional line follow-up, inputting and retrieving stolen property/firearm serial number/stolen vehicle license number data via computer terminal.
• May assist in the processing of reports for second and subsequent readings by reviewing and consolidating initial and supplementary reports, and "closing" cases or submitting to other divisions for further follow-up as necessary.
• Assists in the maintenance of the evidence control file by recording evidence as it is obtained and notifying Evidence Room personnel to dispose of evidence when cases are sufficiently closed.
• Assists in maintaining a log of abandoned vehicles and assists in the proper disposition of vehicles by auction or other means.
• Operates typewriter, computer terminal and other office equipment.
• Performs other related duties as assigned.

Training and Experience

A combination of education and experience substantially equivalent to:

• graduation from high school, and
• three (3) years of clerical experience,
• one (1) year of which shall have involved the filing and maintenance of police case and incident reports.

Substitution of education for required clerical experience:

an Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of clerical experience.)

Note: Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency. (Scan and attach a copy of your official transcript or credential evaluation to your application.)

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of

office practices and procedures; police records filing methods and systems, and the purposes and uses of standard office equipment.

Ability to

learn and apply departmental rules and regulations, and report reviewing policies and procedures of the Records and Identification Division; learn and apply pertinent laws and ordinances of the State and County of Hawai‘i, and crime classification and coding; grammar, spelling and word usage; work and communicate effectively with police personnel and others; operate standard office equipment, and follow oral and written instructions.

Physical Requirements

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping

Light

Benefits of County employment

The County of Hawai‘i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

• Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
• Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
• Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
• Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
• Training and Development: The County has a variety of training and development opportunities for employees.
• County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
• Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
• Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
• Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
• Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
• Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
• Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.

• Group Life Insurance: Free life insurance policy for active employees.
• Credit Union Membership
• Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.

All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information.

Please scan and attach these supporting documents to your on-line application, if required:

• an official college transcript,
• a valid driver's license,
• a temporary assignment verification,
• professional licenses, and/or
• certificates.

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

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