Police Recruitment Coordinator

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Retirement plans

Paid time off

75% tuition discount for employees and

Job summary

Penn State University Police and Public Safety (UPPS) is hiring an Administrative Assistant - Police Recruitment to support the District Chief overseeing police administration at the University Park campus. This on-site role connects the Penn State Police Department with local, state and federal agencies, vendors and campus partners to ensure smooth recruitment operations.

The Administrative Assistant will manage job postings in Workday, schedule interviews, maintain candidate files, prepare

Qualifications

• Must be detailed oriented including the ability to apply University and department policies as well as the collective bargaining agreement.
• Will be able to multitask and meet strict deadlines.
• Must have excellent written and verbal communication skills, as well as the ability to work with minimal supervision.
• Exercises good judgment when dealing with sensitive and confidential information.
• Possess proficient skills utilizing Microsoft Office programs such as Word, Excel, Teams and PowerPoint.

Responsibilities

• Administrative aspects of the recruitment process: Assist in the posting and maintenance of job vacancies in Workday work in tandem with Talent Acquisition and Human Resources to ensure timely completion of all hiring requirements.
• Schedule candidate interviews.
• Coordinate pre-employment appointments, fingerprints, and meetings.
• Create and maintain files and databases for all candidates.
• Submit all recruitment-relevant paperwork related to the hiring and onboarding of new employees.
• Participate in the development and scheduling of initial new hire week requirements.
• Updates to department Intranet: New hire, separation, transfer, and promotion announcements.
• Contractual seniority lists updates.
• Maintain department email and listservs via Office 365 Support and back-up to department key and facility coordinator.
• Support and maintain supervisor meeting schedules.
• Collect, organize, research, and analyze information and data to assist in preparing reports, presentations, summaries, and proposals.
• Work with various University databases and software programs including SIMBA (System for Integrated Management, Budgeting, and Accounting), Workday / Worklion (our HR Information System), SAP Concur, scheduling software and lost & found tracking among others.

Skills

Detail oriented

Multitask

Written & verbal communication

Work with minimal supervision

Judgment with confidential information

Microsoft Office proficiency

Education

GED or HS diploma

Tools

Word

Excel

Teams

PowerPoint

Workday

Worklion

SIMBA

SAP Concur

Job description

Penn State University Police and Public Safety (UPPS) is hiring an Administrative Assistant - Police Recruitment to support the District Chief overseeing police administration at the University Park campus. This on-site role connects the Penn State Police Department with local, state and federal agencies, vendors and campus partners to ensure smooth recruitment operations.

The Administrative Assistant will manage job postings in Workday, schedule interviews, maintain candidate files, prepare