Police - Records/Id - Property Clerk I

Abilene Zoological Gardens; Abilene (TX); Presencial; USD 32.000 - 52.000; Jornada completa

Descripción de la vacante

Abilene Zoological Gardens is seeking an Evidence and Property Clerk to assist under the Supervisor – Police Records, handling evidence, property, and contraband, maintaining chain of custody, and documenting transactions for court proceedings.

You will process incoming items, maintain records in hard copy and electronic systems, coordinate with victims, and support audits, disposals, and occasional testimony in Municipal Court, while upholding confidentiality and accuracy in a high-volume

Formación

• High school diploma or GED required.
• 1 year general office/recordkeeping experience required.
• Valid Texas driver's license preferred; ability to obtain within 90 days.
• CJIS background check required within arrival.
• HIPAA, HazCom training within 60 days.
• Must be able to work non-traditional hours.
• Ability to testify in court regarding chain of custody.

Responsabilidades

• Process all incoming items of evidence, property, and/or contraband with minimal errors.
• Maintain and update all records of custodial property transactions (hard copy and electronic).
• Ensure proper chain of custody is enforced for all items.
• Assist victims to determine ownership and property release when applicable.
• Identify items for public auction per established criteria.
• Assist in transfer and sale of items with Police Records Division and City purchasing department.
• Identify items for disposal and log for disposal promptly.
• Dispose of or return items as required by court orders.
• Attend Municipal Court property hearings when applicable.
• Assist with property audits as needed.

Conocimientos

Typing 45 wpm

MS Office

G-Suite

Organize work

Inventory counts

Educación

High School Diploma or GED

Herramientas

MS Office

G-Suite

Descripción del empleo

General Description

Under general supervision of the Supervisor – Police Records, to perform a variety of duties involved in the care, custody, control, and disposal of evidence, property, and/or contraband that comes under the custodial control of the Police Department, maintains written and computer documentation of all property transactions, as well as the proper chain of custody as required for court prosecution of criminal trials.

General Description

Under general supervision of the Supervisor – Police Records, to perform a variety of duties involved in the care, custody, control, and disposal of evidence, property, and/or contraband that comes under the custodial control of the Police Department, maintains written and computer documentation of all property transactions, as well as the proper chain of custody as required for court prosecution of criminal trials.

SUPERVISION EXERCISED

This position exercises no supervision.

Important And Essential Duties

• Process all incoming items of evidence, property, and/or contraband prior to receipt and acceptance of such items with minimal errors.
• Accurately maintain and update all hard copy and computer records concerning custodial property transactions in a timely manner.
• Ensure that proper chain of custody is strictly enforced and maintained on all evidence and property items.
• Work with crime victims through various forms of communication to ascertain property ownership and/or to release property, when applicable.
• Identify property items meeting the established criteria to be sold at public auction.
• Assist the Supervisor – Police Records, Division Manager – Police Records, and/or City purchasing department in the transfer and sale of all such items.
• Identify property items meeting the established criteria for disposal; retrieve, organize, and log property for disposal without error and in a timely manner.
• Dispose of, or return to its rightful owner, any evidence and/or property in the manner specified by court orders signed and dated by a District or Federal Judge.
• Deliver property marked for destruction to the Municipal Court for property hearings.
• Attend and testify in Municipal Court for property hearings, when applicable.
• Assist the Division Manager – Police Records and the City Auditor with any property audits deemed necessary.

Other Job Related Duties

Assist the Division Manager – Police Records in developing and keeping current all departmental policies and procedures concerning evidence, property, and contraband.

Knowledge, Skills, And Abilities

Perform other job related duties and responsibilities as assigned.

Knowledge Of

• Office practices, methods, and computer equipment.
• Principles and procedures of recordkeeping.
• Laws and regulations related to the chain of custody, rules of evidence, and courtroom testimony.

Skill To

• Type at least 45 words per minute accurately and efficiently.
• Operate various office equipment, including a personal computer using MS Office and G-Suite.
• Organize and prioritize work to meet deadlines in a high-volume environment with minimal supervision.
• Conduct physical inventory counts and audits with strong attention to detail and accuracy.

Ability To

• Learn position-specific laws, City ordinances, as well as Departmental policies and procedures regarding the care, custody, control, and disposal of evidence and property items.
• Maintain confidentiality and accurate written records of custodial evidence and property transactions.
• Give accurate and effective testimony in criminal courts regarding the chain of custody of evidence.
• Effectively and professionally communicate through various forms of communication with ease, to include verbal and written forms.
• Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
• Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
• Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Experience And Training Guidelines

Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:

Experience

One (1) year of general office, recordkeeping, and/or clerical experience is required.

Education/Training

Previous law enforcement or judicial system experience is preferred.

A high school diploma or GED is required.

License Or Certificate

A valid Texas driver’s license is preferred; the ability to obtain one within ninety (90) days of employment, or a military waiver is preferred.

Special Requirements

Essential duties require the following physical skills and work environment:

• Bloodborne Pathogens training, HazCom training, and HIPAA Compliance training are required within sixty (60) days of employment.
• The ability to pass a Criminal Justice Information System (CJIS) background check is required.
• T.A.P.E.I.T. Conference attendance and basic certification achievement is required. May be obtained within the first six (6) months of employment or first available conference.
• Must be able to work in confined areas and in parts of the building where there may be extreme hot and cold temperature variances.
• Ability to work non-traditional hours as needed.
• Ability to be exposed to outdoors, confined work spaces, chemicals, foul odors, explosive material, drugs, and narcotics.

With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:

• ___ Sedentary – lifting of no more than 10 pounds
• ___ Light – lifting no more than 20 pounds; carrying up to 10 pounds
• _X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds
• ___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
• ___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds

Physical Demand Codes:

The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:

Codes For How Often

• N = No
• E = Extensive (100 – 70% of the time)
• M = Moderate (60 – 30% of the time)
• I = Infrequent (20 – 10% of the time)
• A = Almost Never (<10% of the time)

Code / Task

• _M_ Standing
• _E_ Sitting
• _M_ Walking
• _M_ Lifting
• _M_ Carrying
• _M_ Pushing/Pulling
• _A _ Overhead Work
• _I_ Fine Dexterity
• _I _ Kneeling
• _M_ Crouching
• _A__ Crawling
• _M_ Bending
• _M_ Twisting
• _M_ Climbing
• _M_ Balancing
• _E_ Vision
• _E_ Hearing
• _E_ Talking
• ___ Other: __________