Police Records Clerk - PT

City of Ankeny; Ankeny (IA); On-site; USD 10,000 - 60,000; Part time

Job summary

An established industry player is seeking a detail-oriented Police Records Clerk to join their team. This part-time position involves supporting the Police Department with clerical tasks, ensuring accurate record-keeping, and assisting various units with their operational needs. Ideal candidates will have strong organizational skills and proficiency in Microsoft Office. This role offers a flexible schedule with a focus on maintaining essential records and providing excellent service to the public. If you are looking to make a meaningful contribution in a supportive environment, this opportunity is perfect for you.

Benefits

Prorated Vacation

Sick Leave

Personal Time

Holidays

EAP Program

IPERS Retirement System

Qualifications

• Ability to follow written and oral instructions.
• Knowledge of office procedures and effective interpersonal skills.

Responsibilities

• Prepare, scan, and store division records for permanent files.
• Perform clerical duties such as data entry, filing, and answering phones.
• Assist in divisional training planning and logistics.

Skills

Microsoft Office

Record-keeping

Interpersonal Skills

Data Entry

Education

High School Diploma or Equivalent

Job description

Job Title: Police Records Clerk (Part-Time)

The City of Ankeny is accepting applications for a part-time Police Records Clerk position with the Ankeny Police Department. This role involves performing routine clerical tasks under supervision to support the Police Department Support Services division, ensuring accurate record-keeping for various programs.

Compensation and Benefits

Starting salary range is $25.50 - $29.52 per hour, depending on experience. Benefits include prorated vacation, sick leave, personal time, holidays, the EAP program, and IPERS retirement system. Pre-employment requirements include drug screening, psychological evaluation, and background check.

Work Schedule and Application Deadline

Work Schedule: 8:00 am to 1:00 pm, Monday - Thursday (20 hours/week)

Application Deadline: Sunday, May 18, 2025. Please apply online at www.AnkenyIowa.gov/jobs and upload a resume and cover letter detailing your relevant experience and skills.

Hiring Process

Applicants must complete and pass basic skills assessments. Additional testing information will be emailed on Monday, May 19, 2025. Check your email (including junk/spam folders) for updates. Contact HR if testing information is not received by 5/19/2025.

Responsibilities

1. Prepare, scan, and store division records for permanent files.
2. Perform clerical duties such as data entry, filing, preparing reports, maintaining supplies, and answering phones.
3. Assist the intelligence unit with data entry and hot list confirmation.
4. Support the detective unit with subpoena preparation, video analysis, and case organization.
5. Assist in divisional training planning and logistics.
6. Maintain on-call schedules and police applicant scheduling.
7. Attend meetings and take notes as required.
8. Prepare and tabulate activity reports.
9. Assist the public with inquiries and support activities.
10. Maintain staff support records and track daily activities.
11. Interact professionally with customers and provide assistance.

Minimum Qualifications

High school diploma or equivalent. Ability to follow written and oral instructions, knowledge of office procedures and Microsoft Office, accurate record-keeping skills, and effective interpersonal skills. Ability to obtain Iowa/NCIC certification within six months and maintain confidentiality.

Working Conditions and Physical Requirements

• Work in an office environment.
• Must be insurable, sighted, able to hear and speak clearly.
• Maintain regular attendance.
• Lift/carry up to 30 pounds.
• Ability to walk stairs, sit, or stand for extended periods.