Police Records Clerk

Douglas-County,-or; Roseburg (OR); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, Vision, Dental

PERS retirement

Job summary

Douglas County is seeking a Full-time Sheriff’s Office clerical support position based in Roseburg, OR. The role involves data entry, records management, and public assistance, with rotating shifts and possible weekend work. Benefits include medical, vision, dental, and retirement through PERS.

Position requires strong clerical skills, excellent communication, and the ability to handle multiple systems. Join a team dedicated to public service and accurate recordkeeping.

Qualifications

• Two years clerical experience or a satisfactory equivalent combination of experience and training.
• At time of appointment, must possess valid Oregon driver's license.
• Regular and consistent attendance.

Responsibilities

• Enter data into computer files using departmental or LEDS systems.
• Retrieve data for requests and monthly/administrative reports.
• Assist the public in person and by telephone; direct calls to appropriate division; perform counter work and answer questions.
• Perform filing and record-keeping; manage multiple systems; search files and seal records as ordered by the court.
• Process and distribute teletype communications.
• Collect and record cash payments for dog licenses.
• Dispatch citizen complaints to Animal Control Officers via phone.

Skills

Typing speed

Customer service

Data entry

Records management

Public interaction

Tools

LEDS systems

Departmental computer systems

Job description

Full-time 40 hour per week position. Includes excellent benefit package, including medical/vision/dental/long-term disability/basic life coverage and County-paid PERS retirement after required waiting periods.

Onsite (Courthouse complex) childcare may be available at a discounted employee rate through Roseburg Professional Childcare (Fowler St. location only).

This position requires the availability for shift work – working a rotating shift and days off. May require working on weekends. Position is eligible for membership in the Douglas County Law Enforcement Association union.

Job Summary

This position performs intermediate level law enforcement clerical support services to assist the Sheriff's Office.

PLEASE READ THE ATTACHED "Disqualifiers" BEFORE COMPLETING A DOUGLAS COUNTY APPLICATION FORM.

Essential Job Duties

• Enter data into computer files either utilizing departmental or LEDS systems;
• Retrieve data for specific requests and/or monthly and administrative reports;
• Assist the public in person and by telephone; direct calls to appropriate division; perform counter work and answer questions;
• Perform filing and record-keeping duties where several systems are utilized; conduct file and record searches; photocopy document files; expunge or seal records on order of the court;
• Process and distribute teletype communications;
• Collect and record cash payments of dog licenses;
• Dispatch citizen complaints to Animal Control Officers via phone.
• Receive payment for copies of records and for processing of civil paperwork.

Marginal functions

Process applications and permits; open, process and/or distribute mail; type form letters, departmental reports and statistical reports; supervise entry into Justice Building through Sheriff's Office entry after hours and on weekends; serve civil papers.

NOTE

Position handles predatory animal skins and/or scalps with an infrequent possibility of viewing and/or handling packaged coyote ears or porcupine noses as part of the County's Bounty program.

Minimum Qualifications

Requires two years clerical experience or a satisfactory equivalent combination of experience and training. At time of appointment, must possess valid Oregon driver's license.

Knowledge of

Considerable knowledge of standard office practices and procedures; basic knowledge of English composition, spelling, and grammar, and general recordkeeping processes.

Skill and ability to

Type rapidly and accurately; use of modern office equipment and machinery; processing information on a computer terminal.

Ability to

Establish and maintain records, reports, and statistical data; courteously meet and deal effectively with other employees and the public.

Required

• At time of appointment, must possess valid Oregon drivers license
• Regular and consistent attendance

Position may require driving. Finalist will be required to provide a driving history that meets the Douglas County Driver Policy as part of contingent offer of employment

Selection Process

Applicants will advance through the following phases of the selection process:

• 1. Initial screening based on minimum qualifications
• 2. Oral interviews
• 3. Extensive background investigation (including criminal, personal and work-related elements)
• 4. Chemical detection screen

Background Investigation

Applicants must be willing to undergo a thorough background check, including past criminal history, illegal drug use, etc. Outcome of this investigation strongly affects hiring decision. Applications will be further evaluated during the background investigation for honesty, integrity, and maturity.

Required Skills Exam

Qualified applicants will be invited to in-person clerical skills test. Completion of test with passing score is required to advance in selection process.

Pre-Employment Drug Screen

Employment is contingent upon a pre-employment drug screen. Presence of non-prescribed drugs, including marijuana, on drug screen results will result in disqualification pursuant to the County's drug and alcohol policy.

Note

Applicants may be disqualified after unsuccessful completion of any phase of evaluation.

To learn more about this position, please review the position classification.

For questions regarding this position, contact Human Resources at [e-mail] or ph: [phone]

Douglas County is an Equal Employment Opportunity Employer.

Douglas County Statement on Equal Employment Opportunity.

If you require any special assistance at any point during the application or selection process and would like to request an accommodation due to a disability, please e-mail a description of your request to Human Resources: [e-mail]