Police Records Clerk

Cityofmanvel; Manvel (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Manvel is seeking a Police Records Clerk to maintain and research criminal case report information, assist with case disposition, and support the Office Manager. The role involves handling open records requests and performing routine records duties with accuracy and discretion.

Ideal candidates will have a high school diploma, basic coursework, and a Texas driver license, plus strong Microsoft Office and organizational skills.

Qualifications

• High school diploma required.
• Coursework from accredited institution acceptable.
• Texas Driver License required.

Responsibilities

• Prepare correspondence, reports and records.
• Provide customer service by handling inquiries and directing visitors.
• Gather information from walk-in citizens and create a Call for Service for officer response.

Skills

Office methods

MS Office

Recordkeeping

Prioritization

Independence

Customer service

Communication

Multitasking

Time management

Confidentiality

Education

High school diploma

Continuing education

Texas Driver License

Tools

Microsoft Office

Job description

Job Opportunities

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The Police Records Clerk - Records types, files, reviews, maintains and researches criminal case report information to assist case disposition. The Records Clerk position is under the direct supervision of the Office Manager.

EXAMPLES OF ESSENTIAL FUNCTIONS

Thefollowing tasks are typical for positions in this classification. Any single position may not perform all these tasks and/or may perform similar related tasks not listed here:

• Prepares correspondence, reports and records of both a routine and non-routine nature.
• Provides customer service by handling inquiries and telephone calls, directing calls to appropriate personnel, and greeting and directing officevisitors.
• Collects information from walk-in citizens wanting to report a criminal offense and creates a Call for Service for an officer response through our CAD System.
• Assists in the preparation of monthly, quarterly and annual reports for the departmentadministration.
• Receives and prepares the release of Open Recordsrequests.
• Maintains department records and reports; prepares and distributes records for the District Attorney’sOffice.
• Monitors department’s video systems (mobile, body-cam and office surveillance) for open records and submission to the District Attorney’sOffice.
• Make effective decisions without constantsupervision
• Prioritize heavy workloadeffectively
• Interact effectively with City department heads, and other Cityemployees
• Legibly handwrite telephone and verbalmessages
• Operate personal computer, typewriter, and other office machines, such as calculator and faxmachine
• Type forms, charts, statements, letters and various legal documents asrequired
• Searchfiles
• Readproofs
• Accept and receivemonies
• Performs related work asrequired.
• Sit for extended periods of time while doing word processing or dataentry
• Regular and timely attendance

MARGINAL FUNCTIONS

• Will be required to be a NotaryPublic
• Sortmail
• Personal computer skills, use of internet, electronic mail, andnetwork
• Provide services to the general public when emergency conditions warrant it, either in preparation for, or as a reaction to, one or more disastrous eventssuch as: a civil disturbance, hurricane, tornado, earthquake, flood, ice storm, fire, chemical accident including a hazardous material spill, possible public exposure to hazardous conditions, or other disasters which threaten the safety of the citizens

(Note: The examples of essential functions as listed in this class specification are not necessarily descriptiveofanyonepositionintheclass.Theomissionofanessentialfunctiondoesnotpreclude management from assigning specific duties not listed herein if such functions are a logical assignment to theposition.)

REQUIREMENTS

• Education andExperience:
• High schooldiploma
• Courses from accredited high school, college, or businesscollege
• Texas DriverLicense

NOTE: Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications may be an acceptable substitute for the above specified education and experience requirements.

• Knowledge, Skills, andAbilities:
• Understand and apply modern office methods, procedures andequipment
• Microsoft Office Suite (Outlook, PowerPoint, Word andExcel)
• Recordkeeping and retention policies andpractices.
• Experience in prioritizing, planning, andscheduling
• Work independently in the absence of specific instructions orsupervision
• Operate personal computerequipment
• Use tact and diplomacy with the public and maintain effectiveworking relationships withco-workers
• Interpersonal skills necessary to develop and maintain effectiveand appropriate workingrelationships
• Performing a variety of duties, often changing from one task to another ofa

different nature

• Meet schedules and deadlines of the work; work independently andmulti-task
• Understand and carry out oral and writtendirections
• Accurately organize and maintain paper documents and electronicfiles
• Maintain the confidentiality of information and professionalboundaries
• PhysicalRequirements:
• Some tasks involve the regular, and at times sustained, performance of heavier physical tasks such as walking over rough or uneven surfaces, bending, stooping, working in confined spaces, and lifting or carrying moderately heavy (20-50 pounds)items

Note: Any work-related experience resulting in acceptable proficiency levels in the above minimum qualifications may be an acceptable substitute for the above-specified education and experience requirements.