Police Records Clerk

City of Irving; Irving (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

The City of Irving is seeking a dedicated individual for a clerical position that focuses on public assistance and records management within the Police Department. The role involves preparing and processing various records, document scanning, and customer service, crucial for maintaining community safety. Ideal candidates will have a high school diploma, clerical experience, and bilingual capabilities, embracing the city’s commitment to diversity and inclusivity.

Qualifications

• Six months of general clerical experience preferred.
• Bilingual skills in English and Spanish beneficial.
• Ability to handle sensitive information securely.

Responsibilities

• Assist the public and police department with records management.
• Prepare, submit, and retrieve records efficiently.
• Coordinate and schedule classes, meetings, and group sessions.

Skills

Bilingual (English/Spanish)

General clerical experience

Education

High school diploma or equivalent

Job description

Duties include assisting the public and police department staff at the front counter or by phone, fax, and email to prepare, submit, and retrieve various types of records, such as offense/accident reports, Open Records Requests, security clearances, warrants, affidavits, and protective orders. Responsibilities also involve scanning documents into electronic storage programs, preparing daily cash reports and deposits, proofreading and revising complex police reports and legal documents, answering and routing telephone calls, and performing general office tasks.

Additional duties may include coordinating and scheduling classes, meetings, and group sessions, as well as setting up meeting rooms for scheduled events.

Requirements include a high school diploma or equivalent and six months of general clerical experience. Previous municipal experience and bilingual (English/Spanish) skills are beneficial. Hours may include evenings and weekends, with some schedules requiring mandatory evening hours.

Access to sensitive Criminal Justice Information Systems (CJIS) is involved, requiring a thorough background check. Candidates will be subject to a polygraph exam and criminal history check. Applicants must not have any criminal conviction above the grade of a Class B misdemeanor or any Class B misdemeanor within the past 10 years; other convictions may also be considered.

Applicants must submit hours of availability with their application, and attaching a résumé is preferred.

PAY GRADE: GG11 / FULL PAY RANGE $18.53 - $26.12 per hour

The full job description for this position and other City of Irving job classifications are available online. Click here to access the list of job titles.

The Irving Police Department is committed to community-based policing and providing excellent service to Irving residents. We aim for Irving to be a model for safe neighborhoods, a vibrant economy, and exceptional recreational, cultural, and educational opportunities. We operate with compassion, integrity, and innovation to build trust and promote a high quality of life for residents, visitors, and businesses.

The City of Irving values diversity, inclusivity, and respect. We are dedicated to making diversity and inclusivity a priority, continually refining best practices, and fostering a participatory government. We recognize that our employees’ diversity enhances our ability to serve effectively, and we strive to create an environment of understanding, respect, and safety that reflects the community’s rich diversity.