POLICE RECORDS ATTENDANT FULL-TIME

Arlington; Northern (KY); Hybrid; USD 49,000 - 65,000; Full time

Job summary

Arlington is seeking a Records Attendant - Police to support the Community Safety Department with administrative and record-keeping duties. The role involves processing reports, handling CORI information, and maintaining departmental records and files.

The position requires a high school diploma with secretarial training and at least three years of office experience. Strong computer skills and attention to detail are essential for success in this role.

Qualifications

• High school diploma required; advanced secretarial training preferred.
• Three years of office experience or equivalent combination of education and experience.
• Knowledge of office practices and department operations.

Responsibilities

• Process reports, citations, and records accurately and organize files for easy access.
• Maintain logs and files in alphabetical, chronological, and numerical order.
• Design forms and documents for record-related needs.
• Respond to information requests and inquiries per applicable laws.
• Assist with updating department communications and social media as needed.
• Manage ID system for department and town employees.
• Perform secretarial duties and other tasks as assigned.

Education

High school diploma

Secretarial skills

Office experience

Attention to detail

Tools

Word processing

Spreadsheets

Job description

Records Attendant - Police

OA5 $49,248 - $64,579 annuallly

Definition

Administrative and record keeping work supporting the operations of the Community Safety Department and all other related work, as required.

Supervision

Works under the general supervision of a Police Captain, in accordance with established methods and procedures. Works independently to perform a variety of responsible duties pertaining to an extensive body of specialized rules, regulations and procedures; situations requiring clarification are referred to the supervisor.

Work Environment

Most work is performed in typical office conditions. The volume of work is subject to unpredicted fluctuations.

The employee operates standard office equipment.

The employee has considerable contact with criminal justice agencies and social service agencies; disseminates reports in person and by mail; responds to telephone requests and complaints.

The employee has access to information pertaining to criminal investigations and records and legal proceedings.

Essential Duties and Responsibilities

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Responsible for accurate processing of reports, citations, , FIO cards and insurance requests. Organize and file reports to ensure they are easily accessible.


• Maintains logs and files of departmental records, reports correspondence and other material in alphabetical, chronological, and numerical order


• Designs forms and documents for record-related needs.


• Interprets statutes relative to dissemination and distribution of CORI related information and/or reports.


• Responds to requests for information reports, personal record checks, and complaints at the counter, by email, and by telephone, in accordance with Massachusetts Public Records Law.


• Assists the Crime Analyst with compounding information for the weekly crime bulletin


• Tracks accident reports within the town


• Assists the department court prosecutor with Motor Vehicle hearing background checks.


• Assists with updating department social media in the absence of the Special Projects Clerk.


• Assists with other Town communication needs assigned.


• Manages ID System for the department and other town employees.


• Assist the licensing supervisor with firearms and hackney licenses.


• Performs additional secretarial duties.


• Perform similar or related work as directed, required, or as situation dictates.


• All other duties as assigned by the Chief of Police.

Recommended Minimum Qualifications

Education and Experience

High school diploma; advanced training in secretarial skills; three years of office experience; or an equivalent combination of education and experience.

Knowledge, Ability and Skill

Knowledge of office practices and procedures and department operations.

Ability to work independently, organize time and accomplish tasks with accuracy and attention to detail. Ability to record and maintain financial records. Ability to communicate effectively verbally and in writing.

Excellent computer skills, including word processing and spreadsheets. Communication and organizational skills.

Physical Requirements

Minimal physical effort is required to perform duties under typical office conditions. The employee is frequently required to sit, speak, hear, use hands to operate equipment, climb, kneel and lift items weighing up to 30 pounds. Vision requirements include the ability to read routine and complex documents and use a computer.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.