Police Chief's Administrative Specialist

City Of Siloam; Hico (AR); On-site; USD 36,000 - 48,000; Full time

Job summary

City of Siloam Springs is seeking a detail-oriented assistant to the police department’s command staff. You will work directly under the Chief of Police, providing clerical and administrative support to the Chief and department.

You will coordinate operations, manage records and databases, assist with grants and budgets, prepare reports, schedule appointments, and handle communications for the Command Staff. Strong organizational skills and discretion are essential.

Qualifications

• Four (4) years related experience and/or training; Associate Degree or equivalent from a two-year college or technical school.
• Must be a citizen of the United States.
• Must possess a valid driver’s license.
• Must not have any felony convictions or disqualifying criminal history.

Responsibilities

• Coordinate administrative operations between the police department and other city departments and outside entities.
• Monitor and maintain records and databases of department funding and expenditures, budget line items and assist with budget preparation.
• Assist in locating, filing, and tracking grants.
• Perform secretarial duties; prepare correspondence and reports; design forms, spreadsheets, and databases.
• Prepare data for reports and present recommendations to the Chief of Police as directed.
• Answer and direct communications for the Command Staff and schedule appointments.
• Coordinate the hiring process with Human Resources and submit records per Arkansas standards.
• Custodian of department files and grant documents; maintain filing systems.
• Assist in planning and managing annual department budget with focus on administrative costs.
• Greet the public, answer inquiries, and refer matters to appropriate personnel.
• Gather data for Pamphlets/Reports for department activities.
• Coordinate training travel plans and department-sponsored programs.
• Custodian of petty cash account.

Skills

Clerical skills

Administrative support

Records management

Budget coordination

Scheduling and calendar management

Education

Associate Degree or equivalent

Four (4) years related experience/training

Tools

Microsoft Office Suite

Spreadsheets

Databases

Job description

City of Siloam Springs is seeking a detail-oriented assistant to the police department’s command staff. You will work directly under the Chief of Police, providing clerical and administrative support to the Chief and department.

You will coordinate operations, manage records and databases, assist with grants and budgets, prepare reports, schedule appointments, and handle communications for the Command Staff. Strong organizational skills and discretion are essential.