Police Assistant Administrative Director

City of Charlotte; United States; On-site; USD 126,000 - 181,000; Full time

Job summary

The City of Charlotte is seeking an Assistant Administrative Director for the Charlotte-Mecklenburg Police Department to lead the department’s fiscal affairs, budgeting, procurement, and planning functions. The role reports to the Chief of Police and directs financial operations to support safety and community services.

The ideal candidate has strong budgeting and strategic planning skills, with a bachelor’s degree (seven years of relevant experience) and preference for a master’s degree; salary

Qualifications

• Bachelor’s degree in business, finance or accounting required with seven years of experience.
• Strong budgeting, financial analysis, and staff leadership skills are essential.
• Experience in municipal budgeting and procurement is preferred.

Responsibilities

• Directs development of annual operating and capital budget requests and tracking.
• Oversees budget execution, variances, and funding reallocations.
• Leads financial reporting, audits, and compliance with policy and laws.
• Represents the department on financial and planning matters with stakeholders.

Skills

Budgeting

Financial management

Leadership

Strategic planning

Education

Bachelor’s degree in Business Administration, Finance, Accounting, or related field

Master’s degree in Business Administration, Finance, or related field (preferred)

Tools

Microsoft Office

Job description

Department: Charlotte-Mecklenburg Police Department Salary: $126,009.00 - $181,137.64

Welcome to the City of Charlotte. Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents. Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce
• Valuing teamwork, openness, accountability, productivity, and employee development
• Providing all customers with courteous, responsive, accessible, and seamless quality services
• Taking initiative to identify, analyze, and solve problems
• Collaborating with stakeholders to make informed decisions

SUMMARY

The Assistant Administrative Director is a member of the Charlotte-Mecklenburg Police Department’s Executive Leadership Team. This position directs the department’s fiscal affairs and its planning and research functions. Responsibilities include finance and accounting, budget management, procurement, research and program evaluation. This position is a direct report to the Chief of Police. The ideal candidate has a strong command of financial management, budgeting, and strategic planning, can lead and motivate staff, and builds and maintains productive relationships with internal and external stakeholders. The maximum salary for this position will not exceed $170,000 annually.

Major Duties and Responsibilities:

• Directs development of the department’s annual operating and capital budget requests, including personnel, overtime, fleet, technology, equipment, and facilities costs, in alignment with City Council priorities and the Chief’s strategic goals.
• Oversees budget execution throughout the fiscal year, monitoring expenditures against appropriations, analyzing variances, and recommending corrective actions or reallocations to keep spending within authorized limits.
• Develops multi-year financial forecasts and staffing cost models that project the budgetary effects of workforce changes, pay plan adjustments, new programs, and shifts in operational demand.
• Present budget proposals, justifications, and fiscal impact analysis to the Chief of Police, the executive leadership team, the City Manager’s Office, and City Council as required.
• Manages the department’s grants portfolio, including identifying funding opportunities, overseeing applications, ensuring compliance with award terms, and directing reporting and reimbursement activities.
• Oversees the department’s procurement, contract administration, and purchasing activities, ensuring compliance with City policy, state and federal regulations, and sound internal controls.
• Directs financial reporting, audit preparedness, and the response to internal and external audit findings, and ensures that corrective action plans are implemented.
• Coordinates the integration of strategic planning, financial, and research functions so that budget priorities reflect department goals and measurable performance outcomes.
• Identifies opportunities to improve financial management, budgeting, planning and research processes, and leads the implementation of approved process improvements.
• Leads a professional staff responsible for budget, financial management, strategic planning, research, and program evaluation.
• Advises the Chief of Police and executive leadership on the fiscal implications of policy decisions, operational initiatives, and emerging community needs.
• Participates in the review, development, and implementation of departmental policies, programs, rules, and regulations, and interprets related financial and administrative requirements.
• Serves as the department’s primary representative on financial, budget, and planning matters, and builds collaborative relationships with divisions across the department, City departments, and other stakeholders.
• Performs other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree in business administration, Finance, Accounting, or other related field with seven (7) years of relevant work experience. OR any equivalent combination of training and experience that provides the required knowledge and abilities.

Preferred Qualifications:

• Master’s degree in business administration, Finance, or related field with five (5) years of relevant work experience.

Knowledge, Skills, and Abilities:

• Considerable knowledge of the laws, principles and practices of municipal budget preparation and administration, planning administration, and organizational development.
• Considerable knowledge of research methods, program planning, and policy analysis techniques.
• Knowledge of various budgeting, financial, and/or accounting software applications and the continual ability to acquire additional skills as the tools become enhanced.
• Strong leadership skills with ability to plan, prioritize, and organize work in a team environment.
• Ability to plan, direct and supervise the work of subordinates in the development and coordination of administrative planning and support services.
• Ability to analyze financial reports, discerns trends, and applies analytical techniques.
• Ability to effectively and efficiently manage a broad range of administrative services.
• Ability to analyze problems, provide alternatives, identify solutions in support of established goals across various departmental and city functions.
• Ability to prepare and present clear and concise reports, correspondence, and other written materials.
• Ability to establish and maintain cooperative working relationships with other departments, governmental agencies, and the public.
• Ability to exercise judgment and discretion in establishing, applying, and interpreting departmental policies and procedures.
• Ability to identify and effectively respond to issues, concerns, and needs.
• Ability to administer a complex departmental budget and allocate limited resources in a cost-effective manner.
• Ability to communicate effectively, orally and in writing.
• Proficiency in Microsoft Office applications.

ADA and Other Requirements:

Positions in this class typically require: grasping, talking, hearing, seeing, and repetitive motions.

Physical Requirements: Essential and marginal functions may require maintaining physical condition necessary for sitting, standing, climbing, or walking for extended periods of time. Light to moderate lifting and carrying; some crouching, stooping, squatting, crawling, reaching, pushing, and pulling when performing tasks. Adequate vision, hearing, and speech required. Sensory Requirements: Concentrated and attentive use of one or more senses (visual, audio, and other sensory modalities) for proofreading, data entry, tabulating data. Ability to operate in an environment with frequent interruptions from people and or noises, which in return could result in some level of stress, fatigue, or strain. Comprehensive written information in work-related documents. Ability to hear, understand, and distinguish speech. Working Conditions: Work is performed in an indoor office environment with moderate exposure to atmospheric conditions; moderate exposure to environmental conditions (such as officers, community members, victims, etc.); and frequent exposure to computer screens, files and phone.

CONDITIONS OF EMPLOYMENT

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports. Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

Equal Opportunity Employer Statement

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior. Our culture is to serve the community honorably.

Benefits

The City of Charlotte provides a comprehensive benefits package to eligible employees.

The City of Charlotte is a drug and alcohol-free workplace.

Culture & Mission

When you join the City of Charlotte, you become part of Team Charlotte — a dedicated group of professionals working together to make a meaningful impact on our community and its future. The City of Charlotte has more than 8,000 employees working across 19 departments to serve close to 1 million residents. From public safety and clean water to transportation, housing and an international airport, our teams deliver essential services to keep Charlotte connected, safe and empowered with opportunity for all. As public servants, we are guided by a clear mission: to be committed to exceptional service every day. No matter the department or role, every team member plays a part in helping our city grow, thrive and meet the needs of those who rely on us. We are a values-driven organization, working collaboratively, acting with integrity and delivering reliable results. We embrace a forward-thinking mindset, encouraging curiosity, innovation and continuous improvement. The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call 704.336.4120.