Police Administrative Services Manager

City of Fayetteville, North Carolina; Fayetteville (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Fayetteville seeks a Police Administrative Services Manager to help develop and implement goals, policies, and procedures for the department, directing budget, HR, payroll, grants, and Central Records. The role oversees RMS database management and training coordination.

Responsibilities include budgeting, grant oversight, staff supervision, community coordination, and ensuring compliance with regulations. A bachelor’s in public administration is required; a master’s is desirable.

Qualifications

• Five years of increasingly responsible professional experience in administrative analysis and management operations in government settings.
• Bachelor’s Degree from an accredited college or university in public administration or related field. Master’s degree in public administration or related field is desirable.
• Possession of a valid driver's license and ability to maintain insurability.

Responsibilities

• Develop and monitor the budget for Administrative Services area.
• Assist in developing and implementing goals, policies, procedures, and priorities for the department’s vision.
• Coordinate input from community and partners; set plan into workload and budget models; establish annual goals and audits.
• Oversee all grant programs (applications, administration, reporting) and manage projects, budgets, and personnel.
• Direct human resources activities for the department to ensure compliance with regulations and policies.

Skills

Budgeting

Grant management

HR management

Leadership

Policy development

Education

Bachelor's in Public Administration

MPA desirable

Job description

The City of Fayetteville is currently recruiting for a Police Administrative Services Manager to assist in the development and implementation of goals, objectives, policies and procedures of the departments division and plans; direct administrative personnel in budget office, human resource activities, payroll, grant management, custodial staff, Central Records Unit, RMS Database Management, and the Police Training Coordinator.

Essential Duties & Responsibilities

• Develop and monitor the budget for Administrative Services area.
• Assist in the development and implementation of goals, objectives, policies, procedures and priorities of the department’s vision and plans.
• Coordinate input from the community, external and internal partners, and customers; set the plan into workload and budget models, determine and review priorities to ensure all parts of the budget are consistent with the plan; establish annual goals, objectives, audits, and action items for implementation through the chain of command and designated departmental personnel.
• Oversee all grant programs to include applications, administration, and reporting; manage all aspects of assigned projects and programs, including, but not limited to, personnel assignments, consultant selection and management, developing RFPs, and developing and implementing budgets for all departmental projects and programs.
• Oversee and manage administrative services personnel.
• Direct the human resource activities for the department to ensure compliance with all regulations and established guidelines; implement and review hiring and promotion policies and procedures.
• Evaluate and direct research and implementation of new processes, plan and project hiring schedules to meet budgetary constraints; participate in the review of applications and interviews, review background investigations, and make appropriate recommendations to the Police Chief.
• Direct the activities of assigned staff; approve time off, overtime, and shift schedules; provide advice and guidance to assigned staff on serious or sensitive issues as required.
• Select, train, motivate, and evaluate department staff; provide or coordinate staff training; work with employees to correct deficiencies, implement discipline procedures.
• Respond to citizen questions and comments in a courteous and timely manner; communicate and coordinate regularly with appropriate personnel to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Attend meetings, conferences, workshops, and training sessions; review publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Please Note: Candidates selected for hire will be required to submit proof of education prior to a firm job offer being made. Therefore, to avoid delays in the hiring process, it is strongly recommended that you attach a copy of your official graduation certificate(s) from higher level institution(s) at the time of your application submission.

Experience

Five years of increasingly responsible professional experience in administrative analysis and management operations in a government, municipal, or federal setting.

Training

Bachelor’s Degree from an accredited college or university in public administration or related field. Master’s degree in public administration or related field is desirable.

LICENSING & CERTIFICATIONS

Possession of an appropriate valid driver’s license and ability to maintain insurability.

Preferred

None.

From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen and a background investigation, driving history check and polygraph and/or CVSA to be conducted by the Police Department.

An Equal Opportunity Employer

Health And Dental Insurance

The City of Fayetteville Employee Healthcare Benefit Plan provides comprehensive and affordable health and dental coverage while maintaining reasonable costs to employees. Coverage is available for all regular status employees scheduled to work 30 hours or more per week. Employees may also choose to cover eligible dependents. The premium is deducted on a pre-tax basis, with the City paying a portion of the premium. Qualifying employees are eligible for benefits on the 1st day of the month following 30 days of service.

Vacation Leave

Regular employees begin accruing vacation leave the first day of employment. Accruals are based on years of service and the number of hours an employee is scheduled to work.

Sick Leave

Regular employees begin accruing sick leave the first day of employment. Accruals are based on the number of hours scheduled to work; regular full-time employees accrue eight (8) hours per month. Sick leave hours accumulate without limits and may be used toward creditable service upon retirement from the NC Local Governmental Retirement System.

Holidays

The City of Fayetteville observes 12 paid holidays per calendar year. When Christmas day is on a Wednesday, an additional holiday is provided making for 13 paid holidays.

Bereavement

Regular employees are eligible for bereavement leave. The City will authorize 24 hours per calendar year to mourn or attend a funeral or memorial service of a family member.

Retirement

The City of Fayetteville assists employees in securing their financial future during retirement by participating in the NC Local Governmental Employees’ Retirement System, administered by the State of North Carolina. Regular employees scheduled to work 20 hours or more per week become members in the retirement system upon employment. As a member of this system, employees are required to contribute 6% of their gross salary on a tax-deferred basis.

Deferred Compensation Plans

To further assist employees in saving for retirement, the City offers two supplemental retirement savings programs. These programs enable regular full-time, and part-time employees working at least 20 hours per week, an opportunity to save a portion of their salary on a tax-deferred basis to supplement their retirement benefits. These programs are the NC 401(k) plan and NC 457 plan; both administered by Empower. The City currently contributes 4% of base salary to an eligible employee’s NC 401(k) account.

Cafeteria Plan / Supplemental Benefits

• Flexible Spending Accounts (FSAs) – Healthcare and Dependent Care Reimbursement Accounts (pre-tax)
• Short-Term and Long-Term Disability Insurance
• Optional Life & Accidental Death & Dismemberment

Death Benefit

The first year an employee contributes to the retirement system, the City provides a death benefit of $3,000 once the employee is benefits eligible. After one year as a contributing member of the Retirement System, a death benefit is provided by the NC Retirement System that is equal to the highest 12 months’ salary in a row during the 24 months before death, no less than $25,000 and no more than $50,000. There is no cost to the employee for this benefit.

Pay Periods / Deduction For Benefits / Direct Deposit

City employees are paid bi-weekly (every other Friday). Benefit deductions are taken for 24 pay periods of the year. As an added convenience and safety measure, the City requires all new employees to sign up for direct deposit.

Employee Assistance Program

The EAP is available at no cost to all employees and their household members. The EAP provides confidential guidance on legal, financial and personal issues affecting your health, relationships and job.