PMO Manager

Apex Group Ltd (UK Branch); Reston (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

Apex Group Ltd seeks a Project Manager to lead the Change Management function's hands-on delivery of defined projects in a fast-paced, global environment.

You will plan, coordinate, and deliver project outcomes across technology and business change, managing risks, issues, dependencies and stakeholder expectations with clear communication and ownership. This role emphasizes pragmatic delivery and continuous improvement.

Qualifications

• Proven experience delivering projects within technology and/or business change environments.
• Good understanding of core project management disciplines (planning, risk, issues, dependencies).
• Ability to manage multiple priorities and remain organised under pressure.
• Comfortable working with incomplete information and adapting plans as things change.
• Strong communication skills, with the ability to work effectively with technical and non-technical stakeholders.
• A practical, delivery-focused mindset with a willingness to take ownership.
• Ability to work independently while also contributing as part of a wider delivery team.
• Fluent in English (spoken and written).

Responsibilities

• Deliver assigned projects from initiation through to completion, ensuring agreed outcomes are met.
• Build and maintain clear project plans, including milestones, dependencies, risks and actions.
• Manage day-to-day project delivery, coordinating inputs from technology, operations and business teams.
• Track and report on progress, risks and issues in a clear and honest way.
• Escalate delivery concerns early, with a focus on solutions rather than surprises.
• Work closely with Programme Managers and other Project Managers to manage dependencies across projects.
• Facilitate project meetings, workshops and working sessions as required.
• Apply appropriate delivery approaches (waterfall, agile or hybrid), using judgement and pragmatism.
• Ensure project documentation is proportionate and supports delivery rather than slowing it down.
• Support continuous improvement by sharing lessons learned and delivery insights.

Skills

Project management

Delivery focus

Communication

Stakeholder management

Agile / hybrid delivery

Tools

Azure DevOps

MS Project

Jira

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.

Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

APEX FUND SERVICES

Functional Title: Project Manager

Department: Change Management

Employment Type: Permanent

About Apex

Apex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With 50 offices worldwide and 12,000 employees upon the close of announced acquisitions, Apex delivers an extensive range of services to asset managers, capital markets, private clients and family offices.

The Group has continually improved and evolved its capabilities to offer a single-source solution through establishing the broadest range of services in the industry including fund services, digital onboarding and bank accounts, depositary, custody and super ManCo services, business services including HR and Payroll and a pioneering ESG Ratings and Advisory service for private companies.

We look to recruit bright, articulate, and numerate employees who are not afraid of a challenge. You are prepared to work hard, love what they do and be prepared to innovate.

Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex provides a global platform to allow you to thrive.

About the Hiring Team:

We are looking for a Project Manager to join the Change Management function, reporting into a Programmer Manager or Portfolio Lead.

The role is focused on hands-on delivery of defined projects, supporting wider programmer of work across technology and business change. You will be responsible for planning, coordinating and delivering project outcomes, while managing risks, issues, dependencies and stakeholder expectations.

This role suits someone who is comfortable operating in a fast-moving environment, can keep control of the basics, and knows how to get things done without unnecessary process.

The practice team is currently located across UK - London, Ireland - Dublin, Bulgaria - Sofia, South Africa - Cape Town and India - Pune, Mumbai and Bangalore. Apex currently operates a 5-day office working policy.

Key duties and responsibilities:

• Deliver assigned projects from initiation through to completion, ensuring agreed outcomes are met.

• Build and maintain clear project plans, including milestones, dependencies, risks and actions.
• Manage day-to-day project delivery, coordinating inputs from technology, operations and business teams.
• Track and report on progress, risks and issues in a clear and honest way.
• Escalate delivery concerns early, with a focus on solutions rather than surprises.
• Work closely with Programme Managers and other Project Managers to manage dependencies across projects.
• Facilitate project meetings, workshops and working sessions as required.
• Apply appropriate delivery approaches (waterfall, agile or hybrid), using judgement and pragmatism.
• Ensure project documentation is proportionate and supports delivery rather than slowing it down.
• Support continuous improvement by sharing lessons learned and delivery insights.

Experience and skills:

• Proven experience delivering projects within technology and/or business change environments.

• Good understanding of core project management disciplines (planning, risk, issues, dependencies).

• Ability to manage multiple priorities and remain organised under pressure.
• Comfortable working with incomplete information and adapting plans as things change.
• Strong communication skills, with the ability to work effectively with technical and non-technical stakeholders.
• A practical, delivery-focused mindset with a willingness to take ownership.
• Ability to work independently while also contributing as part of a wider delivery team.
• Fluent in English (spoken and written).

Nice to have:

• Experience within Financial Services.
• Exposure to the Funds industry.
• Experience supporting onboarding, migration or integration projects.
• Familiarity with common project management tools (e.g. Azure DevOps, MS Project, Jira).

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made based on skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.