PMO Manager

JLL; Columbia (MD); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

401(k) match

Medical/Dental/Vision coverage

Parental leave

PTO & holidays

DailyPay early access

Job summary

JLL is seeking a Project Management Officer (PMO) Manager to support senior project leadership and the PMO office. This individual contributor role will oversee governance, reporting, coordination, and compliance activities across the capital project portfolio at our Columbia, MD location.

Responsibilities include maintaining project dashboards, preparing executive status reports, managing documentation, and coordinating with project managers, vendors and cross-functional teams.

Qualifications

• Must have strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams).
• Familiarity with project management tools (MS Project, Smartsheet, Jira, Asana, Monday.com).
• Strong time management and stakeholder coordination.
• Problem-solving and prioritization skills.
• Professional discretion and confidentiality.

Responsibilities

• Oversee governance, reporting, coordination and compliance activities for capital projects.
• Maintain calendars, prepare agendas, minutes, and briefing materials.
• Develop and maintain project dashboards, trackers, and status reporting.
• Prepare weekly, monthly and executive project status reports.
• Serve as liaison between executives, project teams and stakeholders.
• Support audits, governance reviews and policy updates.
• Track risks, issues and escalations across the portfolio.

Skills

Organizational skills

Communication skills

Attention to detail

MS Office proficiency

PM tools familiarity

Time management

Problem solving

Discretion & confidentiality

Tools

MS Project

Smartsheet

Jira

Asana

Monday.com

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Project Management Officer (PMO) Manager - Roles and Responsibilities

A PMO Manager supports senior project leadership and the Project Management Office by overseeing governance, reporting, coordination, and compliance activities that help capital projects run efficiently and align with organizational goals. This is an individual contributor role.

Document Control and Data Management

• Manage calendars, meetings, and scheduling for PMO leaders or project executives.
• Prepare agendas, meeting materials, presentations, and briefing documents.
• Record meeting minutes, track action items, and follow up on deliverables.
• Maintain organized project documentation, files, and records.

Portfolio Oversight

• Track project planning activities, timelines, and milestone progress across the capital project portfolio, flagging deviations for PMO leadership review.
• Coordinate with project managers, stakeholders, vendors, and cross-functional teams to gather accurate, timely status information.
• Monitor project updates and identify emerging risks, delays, or scope concerns, escalating to PMO leadership rather than directing corrective action.
• Maintain project dashboards, trackers, and reporting tools, ensuring data accuracy and consistency across the portfolio.

Reporting and Documentation

• Prepare weekly, monthly, and executive-level project status reports using established PMO templates and formats.
• Consolidate project metrics, KPIs, risks, and budget updates across the portfolio for leadership visibility.
• Ensure documentation complies with PMO standards and governance requirements, flagging gaps or inconsistencies as they arise.
• Maintain and recommend refinements to templates, policies, and process documentation based on portfolio-level experience.

Communication Management

• Serve as a communication liaison between executives, project teams, and stakeholders, preparing materials and talking points for PMO leadership presentations.
• Draft professional correspondence, announcements, and meeting summaries on behalf of PMO leadership.
• Communicate directly with executives on matters of PMO standards, governance requirements, and documentation compliance.
• Coordinate workshops, steering committee meetings, and project reviews, supporting leadership in preparation and follow-up.
• Support change management communications when required.

Governance and Compliance Support

• Monitor and enforce adherence to the organization's Project Governance Policy and framework across the capital project portfolio.
• Support the ongoing development and refinement of the Project Governance Policy and framework as portfolio needs evolve.
• Orient project managers and project sponsors to the governance process and their respective roles and responsibilities within it.
• Support audits, compliance reviews, and governance activities, ensuring alignment with established standards.
• Track risks, issues, and escalations, ensuring items are logged, routed, and followed through to resolution.
• Maintain and update project portfolio records and governance logs to reflect current status and compliance.

Financial and Resource Administration

• Track and monitor budgets, purchase requests, invoices, and expense reporting across the portfolio, flagging variances for PMO leadership review.
• Analyze portfolio-level financial and resource data as required to support leadership decision-making.
• Support resource scheduling and onboarding coordination for project teams.
• Track contract renewals, vendor documentation, and procurement activities, ensuring compliance with PMO standards.

Executive Support

• Support PMO leadership in prioritizing competing demands and deadlines across the portfolio.
• Handle confidential project, financial, and governance information with discretion and professionalism.
• Support strategic initiatives and special projects assigned by PMO leadership.
• Anticipate portfolio-level administrative and operational needs to improve PMO efficiency.

Key Skills and Competencies

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, Outlook, and Teams
• Familiarity with project management tools such as MS Project, Smartsheet, Jira, Asana, or Monday.com
• Time management and stakeholder coordination
• Problem-solving and prioritization skills
• Professional discretion and confidentiality

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

80,000.00 - 90,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Columbia, MD

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.