PMO Consultant

Onset; Austin (TX); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Competitive pay

401K

PTO

Medical and Dental

W2

Mentoring

Job summary

Onset is seeking an IT PMO Knowledge & Standards Expert to strengthen governance, templates, and process consistency across the IT organization. You will author PMO handbooks, maintain reference content, and drive stage‑gate governance across Initiation, Planning, Execution, and Close.

You will collaborate with PMO leads, project managers, and IT leaders to ensure data quality, compliance, and adoption of best practices, with a focus on scalable documentation and knowledge management within

Qualifications

• Bachelor’s degree or higher from an accredited institution.
• 5‑8+ years of experience in IT PMO, project governance, project management methodology, or related roles.
• Strong writing, editing, and documentation skills with experience creating standards, handbooks, templates, or process materials.
• Experience managing and improving structured project or business processes in a large enterprise environment.
• Experience supporting project governance, stage‑gate processes, or project lifecycle standards.
• Experience working with project managers, PMO leads, and cross‑functional stakeholders.
• Strong attention to detail and ability to translate complex processes into clear, practical documentation.

Responsibilities

• Lead PMO governance and standards activities across the IT organization.
• Author new PMO handbooks, standards, process documentation, and guidance materials.
• Edit, update, and maintain existing templates, playbooks, job aids, and reference content.
• Manage and improve PMO processes, including stage‑gate governance across Initiation, Planning, Execution, and Close phases.
• Develop and publish project management artifact templates and documentation.
• Support compliance to PMO standards through documentation reviews and project data quality audits.
• Provide training, onboarding, and guidance to project managers on PMO processes, tools, and standards.
• Facilitate monthly meetings with PMO leads to review updates, issues, and improvement opportunities.
• Support PMO‑related organizational change management and adoption efforts.
• Maintain PMO content within Teams, SharePoint, and other knowledge repositories.
• Track governance actions, process updates, and follow‑up items from project review meetings.
• Provide advanced support to project managers on PMO practices, templates, and standards

Skills

PMO governance

Documentation

Stakeholder management

Process improvement

Project management

Written communication

Education

Bachelor’s degree or higher

Tools

SharePoint

Microsoft Teams

Planview

Job description

Overview

The IT PMO Knowledge & Standards Expert supports project management governance, standards, documentation, and process consistency within the IT Project & Portfolio Management Office (PPMO). This role helps ensure project managers, PMO leads, and IT leaders have clear frameworks, templates, guidance, and tools to execute projects consistently and in alignment with PMO standards. This position serves as a key resource for PMO process management, documentation, and continuous improvement. The role focuses on authoring and maintaining PMO knowledge materials, supporting stage‑gate governance, improving data quality and standards compliance, and driving adoption of project management best practices across the organization.

Key Responsibilities

• Lead PMO governance and standards activities across the IT organization
• Author new PMO handbooks, standards, process documentation, and guidance materials
• Edit, update, and maintain existing templates, playbooks, job aids, and reference content
• Manage and improve PMO processes, including stage‑gate governance across Initiation, Planning, Execution, and Close phases
• Develop and publish project management artifact templates and documentation
• Support compliance to PMO standards through documentation reviews and project data quality audits
• Provide training, onboarding, and guidance to project managers on PMO processes, tools, and standards
• Facilitate monthly meetings with PMO leads to review updates, issues, and improvement opportunities
• Support PMO‑related organizational change management and adoption efforts
• Maintain PMO content within Teams, SharePoint, and other knowledge repositories
• Track governance actions, process updates, and follow‑up items from project review meetings
• Provide advanced support to project managers on PMO practices, templates, and standards

Required Qualifications

• Bachelor’s degree or higher (completed and verified prior to start) from an accredited institution
• 5‑8+ years of experience in IT PMO, project governance, project management methodology, process management, or related roles
• Strong writing, editing, and documentation skills, including experience creating standards, handbooks, templates, or process materials
• Experience managing and improving structured project or business processes in a large enterprise environment
• Experience supporting project governance, stage‑gate processes, or project lifecycle standards
• Experience working with project managers, PMO leads, and cross‑functional stakeholders
• Strong attention to detail and ability to translate complex processes into clear, practical documentation

Additional Qualifications

• PMI certification such as PMP or Program Management Professional (PgMP)
• Experience developing PMO playbooks, SOPs, templates, training materials, or knowledge content
• Experience leading process standardization or continuous improvement efforts
• Experience with SharePoint, Microsoft Teams, and project portfolio management tools such as Planview
• Experience conducting project audits, compliance reviews, or data quality assessments
• Strong facilitation, communication, and stakeholder management skills

Additional Knowledge, Skills and Abilities

• Ability to communicate effectively with a wide range of audiences in both written and oral form
• Attention to detail
• Ability to recognize the need to be hands‑on and ready to roll up sleeves and dive deep when needed accordingly
• Ability to work effectively; both independently and with teams
• Excellent problem‑solving skills and ability to use good judgment to make recommendations and decisions.
• Comfortably handles risk and uncertainty
• Ability to adapt to rapidly changing priorities
• Ability to comfortably navigate difficult conversations

Applicants must be authorized to work in the United States without the need for visa sponsorship by Onset. Work visa sponsorship for this position will not be provided, now or in the future

Onset is an Equal Employment Opportunity (EEO)/Affirmative Action employer.

All qualified applicants will receive fair and impartial consideration without regard to race, color, sex, gender identity, religion, national origin, age, sexual orientation, disability, veteran status, or any other characteristic protected by law.

What do we offer

• Competitive pay
• 401K, PTO
• Medical and Dental
• W2
• Advanced projects with Fortune 500 companies
• Education reimbursements for the top performers
• Friendly and warm atmosphere with quick response times
• In‑house mentoring
• Online training from any accredited institution, including technical and management certificate

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