PMIS Data Steward & Controls Coordinator

SQN Associates, LLC; Chicago (IL); On-site; USD 82,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401k plan

Paid time off

Paid holidays

Parental leave

Professional development assistance

Life insurance

Job summary

SQN Associates, LLC in Chicago, IL is seeking a PMIS Controls Coordinator to serve as a project data steward and operational administrator, ensuring project information is stored, named, classified, maintained, and retrievable according to project and client standards.

You will maintain records, support cost and schedule workflows, log correspondences, and assist with onboarding, governance, and audits while applying Forma PMIS skills and Microsoft 365 tools.

Qualifications

• 3+ years of experience in document control, project controls, project administration, engineering/construction, or a related field.
• Experience with Autodesk Forma/ACC.
• Strong understanding of document control, project controls, and records management principles.
• Strong organizational, analytical, and attention-to-detail skills, with an emphasis on data accuracy and quality.
• Proficiency with Microsoft 365, particularly Excel, Outlook, Teams, and SharePoint
• Strong written and verbal communication skills with the ability to coordinate across multidisciplinary project teams.
• Public-sector, PMO, or major capital program experience preferred.
• Data Integrity & Quality Control – Maintains accurate, complete, consistently structured, and reliable project information.
• Document & Records Management – Understands how project records should be organized, controlled, retained, and retrieved.
• Project Controls Awareness – Understands the relationship between cost, schedule, change, documentation, and project reporting.
• Process Discipline – Consistently follows workflows and procedures through completion.
• Technology Proficiency – Learns PMIS functionality quickly and effectively.
• Judgment & Confidentiality – Maintains professional, accurate, and defensible project records while appropriately handling sensitive information.
• Measures of Success - Success is demonstrated through accurate and complete project records, consistent adherence to data standards, timely workflow processing, reliable project controls information, and efficient records
• College degree preferred.

Responsibilities

• Document & Data Control: Maintain accurate and complete project records, including naming conventions, metadata, classification, version control, and document organization.
• Correspondence & Transmittals: Log, route, track, and maintain correspondence, transmittals, and project email to support a complete and traceable project record.
• Cost & Schedule Support: Support accounting, cost, and scheduling workflows by maintaining accurate data, documentation, updates, and reporting inputs.
• Workflow & Action Tracking: Monitor workflows, outstanding responses, due dates, approvals, and action items; follow up with responsible parties as needed.
• Records & FOIA Support: Search, collect, organize, and export project records for FOIA, audit, legal, and authorized client requests.
• Reporting & Audit Readiness: Support reporting, data extracts, record reconciliation, management reviews, and audits.
• User Onboarding & Support: Assist with onboarding/offboarding, workflow guidance, training, and adherence to established Forma processes.
• Quality & Governance: Perform data-quality reviews, identify gaps or inconsistencies, reinforce project standards, and escalates process issues.
• Other duties as required by the project, client, or SQN business needs.

Skills

Document control

Project controls

Data integrity & quality

Organizational skills

Attention to detail

Cross-disciplinary coordination

Communication skills

PMO experience

Judgment & confidentiality

Process discipline

Education

College degree preferred

Tools

Autodesk Forma/ACC

Microsoft 365 (Excel, Outlook, Teams, SharePoint)

Job description

SQN Associates, LLC in Chicago, IL is seeking a PMIS Controls Coordinator to serve as a project data steward and operational administrator, ensuring project information is stored, named, classified, maintained, and retrievable according to project and client standards.

You will maintain records, support cost and schedule workflows, log correspondences, and assist with onboarding, governance, and audits while applying Forma PMIS skills and Microsoft 365 tools.