PM Concierge Supervisor

KW Property Management LLC; West Palm Beach (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

KW Property Management LLC is seeking a full-time manager to lead building operations and maintain high resident satisfaction in a West Palm Beach community.

You will oversee staff, coordinate service requests, ensure life-safety systems, and manage relationships with residents and internal teams. Strong MS Office skills and bilingual English/Spanish may be required at properties.

Qualifications

• High School Diploma required.
• AA or BA degree preferred.
• Strong managerial background required.
• Proficient in Microsoft Office applications.
• Bi-lingual; Spanish and English may be required at some properties.

Responsibilities

• Acquires and maintains current knowledge of the client’s community documents, policies, and procedures.
• Ensures life safety systems are operational and take corrective action as needed.
• Manages resident relationships to ensure retention and high service levels.
• Schedules staff to cover building needs and minimize overtime.
• Oversees departmental schedules and approvals.
• Writes reports of daily activities and irregularities.
• Supervises projects and ensures safety procedures are followed.
• Responds to inquiries in a timely, professional manner.

Skills

Managerial leadership

Customer service focus

Bilingual Spanish/English

Education

High School Diploma

AA or BA degree preferred

Tools

Microsoft Office

Job description

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Acquires and maintains current knowledge client’s community documents, policies, and procedures.


• Ensures life safety systems are operational and functioning and/or takes corrective action to insure the safety of the building, it’s residents, their guest and all staff.


• Ensures resident guest and intrusion deterrent policies are effectively followed.


• Provides leadership and direction to effectively manage relationships with the other business groups of the building to ensure the highest level of resident service and achievement of company and property goals and objectives.


• Assist with budgeting and long term planning.


• Schedules staff to cover the needs of the building trying to avoid unnecessary overtime.


• Approves all departmental schedules


• Manages resident’s relationships to endure resident’s retention and a high level of customer service including timely and complete resolution of resident concerns, coordinating special services, and conducting formal and informal inspections.


• Ability to supervise and oversee projects.


• Sets and adheres to the highest standards of performance and instills them in the staff by personal follow-up to insure that the service is being delivered.


• Responds to phone calls and correspondence in a timely, professional manner.


• Encourages staff to behave in a professional manner and comply with company’s safety standards.


• Ensure that all documents are updated and uploaded into the management support systems accurately and update accordingly.


• Ensure violations and work orders are processed regularly as required.


• Preform regular rounds of the property to insure the established safety procedures and rules are being followed by staff, residents, their guest and vendors (contractors).


• Write reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.

The position will be mostly indoor and will require standing and sitting throughout the day.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 30 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type

This is a full-time position. Days and hours will be determine at the property level to suit the business needs of the community. This schedule may change to accommodate the business needs of the property.

Required Education and Experience

• High School Diploma


• Preferred; AA or BA degree


• Must possess strong managerial background.


• Must be proficient and working knowledge of Microsoft Office Applications.


• Minimum of one (1) year related experience and/or training.


• Bi-lingual; Spanish and English may be required at some properties.

Position Supervision

Employee reports directly to the Property Manager.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.